2014-06-10 CITY O F
SOUTHLAKE
Senior Advisory Commission Meeting:
June 10, 2014
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Vice Chair Nancy Sporn, Secretary Marge Kyle; SAC members
David Baltimore, Beverly Blake, Jean Boland, Charlie Boyd, Louis Braun and Barbara
Pappy
Commission Members Absent: None
Staff Members Present: Steve Moore, Recreation Superintendent; Soheila Phelps,
Senior Services Coordinator; and Assistant to the Director Cassie Tucker
Staff Members Absent: Director of Community Services Chris Tribble and
Communications & Website Manager Pilar Schank
Guests: Communications & Marketing Manager Jenni McClure, Lisa Adams, CARS
Marketing Director, and Southlake resident George Poulsen
Liaisons: CARS Chair Brighton Greene, MMOW representative Mary King
Public Forum: None
1. CALL TO ORDER
Vice Chair Sporn called the meeting of the Senior Advisory Commission to order
at 1:02 p.m. and introduced the guests.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion. Secretary Kyle read the consent
agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE MAY 13, 2014 REGULAR SENIOR
ADVISORY COMMISSION.
There were no corrections made to the minutes.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the June 10, 2014
Page 2 of 5
APPROVED
A motion was made to accept the minutes of the May 13, 2014 meeting as
presented.
Motion: Braun
Second: Boland
Ayes: Blake, Boland, Boyd, Braun, Kyle, and Pappy
Nays: None
Abstention: Baltimore, Sporn (Not present at meeting)
Vote: 6 -0 -2
Motion Carried.
3. DISCUSSION
3A. MARKETING EFFORTS
Southlake Communications & Marketing Manager Jenni McClure provided an
overview of various current and proposed printed, electronic and web -based
marketing devises to advertise and market City programs, events and services,
and in particular, the senior center component. CARS Marketing Manager Lisa
Adams also provided suggestions to enhance the marketing of the Center and
CARS services. The Senior Advisory Commission discussed concerns and
offered suggestions.
Regarding printed promotional information, members discussed utilizing monthly
water bill inserts, direct mail pieces to targeted senior population, distribution of
flyers and literature at City -run booths during community events, and possible
signage at the City's roundabouts.
Regarding electronic and web -based marketing efforts, members suggested this
method may be less effective at reaching seniors than printed advertising efforts.
The City's current marketing efforts of various service organizations, including
MMOW and CARS, are provided for in their approved individual community
service agreements.
Staff discussed ways of gauging the effectiveness of senior programs and events
by using Customer Satisfaction Survey cards and online tracking information.
3B. FITNESS EQUIPMENT FOR COMMUNITY RECREATION CENTER
Community Services Department Tribble asked Senior Advisory Commission
members to preview options provided by Life Fitness Company of fitness
equipment to be outfitted in the small exercise room at the new community
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the June 10, 2014
Page 3 of 5
recreation center and to provide their preferences and feedback to Senior
Services Coordinator Soheila Phelps.
SAC members discussed opportunities for seniors attending events and
programs at the center to provide their input about the fitness equipment.
4. REPORTS
4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES
Communications & Website Manager Pilar Schank was not present to present
the City Manager's Office report.
Community Services Director Tribble provided the Community Services report
about progress on the Community Recreation Center.
4B. METROPORT MEALS ON WHEELS
MMOW representative Mary King provided a brief review of MMOW's history with
the City through its community services agreement and presented the monthly
statistical report.
4C. CALL A RIDE SOUTHLAKE
CARS Chair Brighton Greene distributed the CARS monthly participation report
for May and reported trip statistics.
4D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported about upcoming events
and programs at the Center. Attendance at the senior events was discussed as
well as the use of the customer satisfaction survey card to receive feedback on
the events and programs. Staff is working with the City's IT department to host a
class on how to use new iPhones.
4E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Board member Nancy Sporn reported SSFI has
not been able to hold regular meetings; however they will resume their meetings
soon and a report may be available at the next SAC meeting.
Commission members briefly discussed SSFI using City space for monthly
meetings and perhaps entering into a community services agreement.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the June 10, 2014
Page 4of5
5. PUBLIC FORUM
Secretary Marge Kyle opened the public forum.
Southlake resident George Poulsen spoke to SAC about parking lot striping.
Public forum was closed.
6. CONSIDER
6A. ELECTION OF CHAIR TO FILL UNEXPIRED TERM VACANCY
Vice Chair Nancy Sporn was nominated by Charles Boyd to serve as Chair for
the Senior Advisory Commission.
APPROVED
A motion was made elect Nancy Sporn to the chair position.
Motion: Baltimore
Second: Boyd
Ayes: Baltimore, Blake, Boland, Boyd, Braun, Kyle, Pappy and Sporn
Nays: None
Abstention: None
Vote: 8 -0
Motion Carried.
A consider item will be placed on the August meeting agenda to elect a vice
chairman to fill the vacancy.
SAC members discussed procedures to fill places expiring on the Commission.
6B. RECOMMENDATION ON FY 2015 SENIOR SERVICES GENERAL FUND
OPERATING BUDGET
Due to technical failure of the City's budget software, the proposed budget could
not be presented at this meeting. The Senior Advisory Commission agreed to
consider it at their regular August 12 meeting.
APPROVED
A motion was made to table consideration of the FY 2015 budget to the August
12 Senior Advisory Commission meeting.
Motion: Baltimore
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the June 10, 2014
Page 5 of 5
Second: Boland
Ayes: Baltimore, Blake, Boland, Boyd, Braun, Kyle, Pappy and Sporn
Nays: None
Abstention: None
Vote: 8 -0
Motion Carried.
7. ADJOURNMENT
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 2:02
p.m.
Motion: Baltimore
Second: Blake
Ayes: Baltimore, Blake, Boland, Boyd, Braun, Kyle, Pappy and Sporn
Nays: None
Abstention: None
Vote: 8 -0
Motion Carried.
4.4.
Nancy Sporn C air Steve Moore, Recreation Superintendent
Community Services
A tape recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTH L l E
Senior Advisory Commission Sign -in Sheet
June 10, 2014
Senior Center — 30 • .
David Baltimore (Place 4) , ! / '
Beverly Blake (Place 9, Alt. 2) t1' I ,. _ / ,
Jean Boland (Place 1)
Charles Boyd (Place 3) .'' 7`` cor .r
Louis Braun (Place 2)
Marge Kyle (Place 7, Sec) .e �c ---
Vacant (Place 6, Chair)
Nancy Sporn (Place 5, Vice Chair) Ad t_.
Barbara Pappy (Place 8, Alt 1) ry , ,t�,� <� LDLc
STAFF
C assi 2 - fu ck
Chris Tribble
Steve Moore
Soheila Phelps - '
Pilar Schank
Ryan McGrail
GUESTS
Brighton Greene (CARS)
Mary King (MMOW) -A A
Bernie McCauley (SSC)
Milton Blake �,�{
'
Jenni McClure (marketing) r 4/ A ( � SCl/
Lisa Adam (CARS marketing) i.► /, _ J