2014-05-06 , CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION SPECIAL MEETING:
May 6. 2014
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
BOARD MEMBERS PRESENT: President Carolyn Morris, Vice - President Pamela A. Muller,
Secretary Sherry Berman, Board Members Tamara McMillan, Tina Wasserman, and Randy
Williamson.
BOARD MEMBERS ABSENT: Laura Hill
STAFF PRESENT: Assistant City Manager Ben Thatcher, Director of Community Services
Chris Tribble, Deputy Director of Community Services Candice Edmondson, Assistant to the
Director of Community Services Cassandra Holtz, Chief Financial Officer Sharen Jackson, and
Deputy City Secretary Traci Riggs.
1. CALL TO ORDER
President Morris called the special meeting of the Southlake Parks Development Corporation to
order at 4:36 p.m.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board
of Directors and are enacted with one motion. President Morris read the consent agenda
items into the record.
2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 19, 2013 SOUTHLAKE
PARKS DEVELOPMENT CORPORATION MEETING.
APPROVED
A motion was made to approve the minutes from the November 19, 2013 Southlake Parks
Development Corporation meeting.
Motion: Muller
Second: Wasserman
Ayes: Berman, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Absent: Hill
Approved: 6 -0
3. PUBLIC FORUM
President Morris opened the public forum and asked for anyone wishing to speak to come
forward. There being no one wishing to speak, President Morris closed the public forum.
4. ITEMS FOR CONSIDERATION:
Southlake Parks Development Corporation Special Meeting Minutes — May 6, 2014
Page 1 of 3
4A. RESOLUTION NO. 14- 001 -SPDC, AUTHORIZING ISSUANCE OF SALES TAX
REVENUE REFUNDING BONDS, SERIES 2014. PUBLIC HEARING.
APPROVED
Chief Financial Officer Sharen Jackson presented information regarding Resolution No. 14-001 -
SPDC, authorizing issuance of sales tax revenue refunding bonds, series 2014 and was
available to answer questions from the Board. Ms. Jackson highlighted that five bids were
submitted; the winning bid true interest cost is 2.46% and the net present value savings for the
refunding of the three outstanding bond issues is a 1.6 million reduction in debt service
obligations, which is a 9.46 %. The actual gross reduction in the debt service payments is a little
under2.1 million which will be saved over the next 10 -13 years.
A motion was made to approve Resolution No. 14- 001 -SPDC, authorizing issuance of sales Tax
revenue refunding bonds, series 2014.
Motion: Muller
Second: Berman
Ayes: Berman, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Absent: Hill
Approved: 6 -0
4B. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM THE
MIRACLE LEAGUE OF SOUTHLAKE TO CONTRIBUTE TO THE CONSTRUCTION
COST OF THE TEXAS RANGERS MIRACLE LEAGUE FIELD AT BICENTENNIAL
PARK.
APPROVED
Director of Community Services Chris Tribble presented information regarding the matching
funds request of The Miracle League of Southlake to contribute to the construction cost of the
Texas Rangers Miracle League Field at Bicentennial Park. Mr. Tribble indicated that the Board
is being asked to match 100% of a cash contribution of $1,661.60.
President Morris asked that Mr. John Slocum representing The Miracle League of Southlake
give a brief update on the upcoming season. Mr. Slocum indicated there are 15 sponsors, five of
which are City sponsors, that includes a 5 year sponsorship for the scoreboard by Classic
Chevrolet, and 4 fence sign sponsorships of 1 year by Remax, GameStop, Thompson Fleet
Group (a division of Classic Chevrolet) and Cooks Children's Hospital. Mr. Slocum also
commented that the naming of the park with the Texas Rangers is a 10 -year sponsorship.
A motion was made to approve matching funds request from The Miracle League of Southlake
in the amount of 1,661.60 for the construction cost of the Texas Rangers Miracle League Field
at Bicentennial Park.
Motion: McMillan
Second: Berman
Ayes: Berman, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Absent: Hill
Approved: 6 -0
5. ITEMS FOR DISCUSSION:
Southlake Parks Development Corporation Special Meeting Minutes — May 6, 2014
Page 2 of 3
5A. CONSTRUCTION MANAGEMENT REPORT.
Director of Community Services Chris Tribble presented construction update for Bicentennial
Park Phase II and the Community Recreation Center.
6. OTHER ITEMS FOR DISCUSSION:
6A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson updated the Board on the sales tax collection and
indicated that it is trending up. In April the sales tax collection amount received was $429,000
which is up by 6.75% when compared to last year's collection for the same period. Year to date,
the amount collected is $2.6 million in sales tax which is right at 12.1% above budget year to
date.
6B. 2013 SOUTHLAKE PARKS DEVELOPMENT CORPORATION ATTENDANCE LOG.
The Board did not require a presentation on the attendance log however Secretary Berman
requested an update on the grants. Director of Community Services Chris Tribble indicated that
the City submitted one grant in the amount of up to $200,000 for Texas Parks and Wildlife
funding for trails throughout the Bob Jones Nature Center and Preserve and the core property.
The City will be informed of the status by the end of May. Mr. Tribble also indicated moving
forward that $35,000 would remain in the budget each year for consulting services.
Mr. Tribble introduced Assistant to the Director of Community Services Cassandra Holtz to the
Board.
Vice President Muller took this occasion to give a brief history of the board and parks and
thanked Tamara McMillan and the entire Board for all of their efforts over the years and their
role in the success as she is term limited and this will be her last Board meeting.
7. MEETING ADJOURNED
President Morris adjourned the meeting 5:03 p.m.
Carolyn M /ris
President
ATTEST:
2 ,-e ts "
Traci Riggs, Deputy City Secretary
Southlake Parks Development Corporation Special Meeting Minutes — May 6, 2014
Page 3 of 3