Item 4ECITY OF
SOUTHLAKI
MEMORANDUM
(August 5, 2014)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Item 4E
Subject: Ratify expenditures with Davidson Reconstruction, Inc. in the
amount of $53,682.58, and authorize expenditures up to
$100,000.
Action
Requested: Ratify expenditures with Davidson Reconstruction, Inc. in the
amount of $53,682.58, and authorize expenditures up to $100,000.
Background
Information: The Facilities division is responsible for providing maintenance
services and construction project management for all the facilities
owned by the city. These services include routine tasks as well as
making building modifications to meet the changing needs of the
various divisions in the City.
As part of the FY 2014 budget, the City Council authorized funding
for security improvements at the Utility Billing customer service
windows. These improvements included the replacement of the
windows and the surrounding wall with ballistic resistant material
similar to the customer service area in the Municipal Courts.
Council approved $50,000 for this project.
In May of 2014, staff worked with Davidson Reconstruction, Inc. to
complete this project for $49,329. This dollar amount was within
budget and under the $50,000 Council threshold.
However, in June of 2014, an item was brought to our attention
wherein the exterior, glass, public information agenda and message
board located on the north side of Town Hall, to the west of the
steps, was inaccessible to a person in a wheelchair. The reason
being, the portion of sidewalk adjacent to the sign base settled and
was lower than the rest of the sidewalk. The resulting gap made the
contents of the message board inaccessible for viewing by
someone in a wheelchair.
In order to be in Texas Accessibility Standards compliance of the
Texas Architectural Barriers Act, an emergency reconstruction of
Item 4E
the sidewalk pavement and sign base was performed by Davidson
Reconstruction, Inc. in the amount of $4,354.40.
Financial
Considerations: When the reconstruction of the sign in the amount of $4,354.40 was
combined with the prior expenditure to complete the bullet resistant
walls in Utility Billing, the total expenditures with Davidson
Reconstruction, Inc. totaled $53,682.58, and are in excess of the
$50,000 limit requiring Council authorization.
In addition, staff will be working with Davidson Reconstruction, Inc.
before the end of FY 14 to complete needed building renovations in
the City Secretary's Office, and constructing a storage closet in
Training Room 3A. Therefore, staff requests that Council ratify the
total year-to-date $53,682.58 spent with Davidson Reconstruction,
Inc., and authorize expenditures up to $100,000. Funds are
available within the adopted FY 14 General Fund budget for the
Facilities Division of the Public Works Department for these
additional expenditures.
Strategic Link: The maintenance of the City's building facilities links to the City's
strategy map relative to focus area of Infrastructure. The specific
corporate objective that is met by this approval is investing to
provide and maintain high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: Yes
Alternatives: The City Council may approve or deny this ratification.
Supporting
Documents: N/A
Staff
Recommendation: Ratify expenditures with Davidson Reconstruction, Inc. in the
amount of $53,682.58, and authorize expenditures up to $100,000.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cristina McMurray, C.P.M, Business Manager— Public Works