Item 4RMCITY OF
SOUTHLAKI
MEMORANDUM
(June 11, 2014)
To: Shana Yelverton, City Manager
From: Greg Hendricks, Director of Information Technology
Subject: Consent agenda item 4R — Approve budgeted copier service
expenses for Toshiba in the amount of $90,140.
Action
Requested: Approve budgeted expenses of $90,140 for Toshiba copier
services.
Background
Information: Toshiba provides copier and printer lease and maintenance
services for the City. There are currently 10 leased copiers
in service with included maintenance and 2 high-speed
printers for Utility Billing and Finance. City -owned printers
and copiers total 18 that are under maintenance only.
Expenses are incurred monthly for lease, maintenance, and
usage. Usage overages are billed quarterly. This
equipment is integral to City operations.
Financial
Considerations: The projected year-end expenses for Toshiba copier
services are $90,140 (FY14 General Fund approved budget
is $91,290).
Strategic Link: B6 — "Optimize use of technology" — enables highly available
copier services with rapid deployment.
B4 — "Provide high quality customer service through
sustainable business practices" — enables fast response to
issues keeping equipment in service.
Citizen Input/
Board Review:
Legal Review:
Not Applicable
Not Applicable.
Alternatives: 1) Approve as proposed.
2) Reject — Cancel leased copiers or maintenance plans
managed by Toshiba services. This will impact operations
and customer service.
Supporting
Documents: None
Staff Recommendation: Approve item as proposed
Honorable Mayor and City Council
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Attachments: