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Item 4QMCITY OF SOUTHLAKI MEMORANDUM (June 11, 2014) To: Shana Yelverton, City Manager From: Greg Hendricks, Director of Information Technology Subject: Consent agenda item 4Q — Approve budgeted telecom and internet expenses for One Source Communications in the amount of $64,724. Action Requested: Approve budgeted expenses of $64,724 for One Source Communications telecom and internet services. Background Information: One Source Communications is the City's primary telephone and internet service provider. One Source provides redundant telephone services to Town Hall connecting all other locations to telecom services. Alternate service is provisioned to DPS HQ for independent fax services and support for the EOC. Redundant internet connections are provided for improved availability and a separate internet for Library for unsecured internal and Public WiFi traffic. Financial Considerations: The projected year-end expenses for One Source services are $64,724 and under the FY14 General Fund approved budget of $66,000. Strategic Link: 136 — "Optimize use of technology" — enables highly available, critical connectivity and communications services to the City. 134 — "Provide high quality customer service through sustainable business practices" — enables IT support for flexible, employee and citizen access to crucial services. Citizen Input/ Board Review: Legal Review: Not Applicable Not Applicable Alternatives: 1) Approve as proposed. 2) Reject — cancel or reduce services and critically inhibit the ability to support and perform City operations. Supporting Documents: One Source Agreements are in Laserfiche. Staff Recommendation: Approve item as proposed Honorable Mayor and City Council Page 2 of 2 Attachments: