2014-06-09 Parks Board MeetingCITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, June 9, 2014
6:00 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR AGENDA:
1. Call to order
2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held April 14, 2014.
B. Absence of Parks and Recreation Board members.
3. Consider
A. Recommendation on Facilities Utilization Agreement with Southlake
Cricket Club.
B. Recommendation on SPDC Matching Funds request from Southlake
Cricket Club to contribute to the construction cost of a cricket pitch at
Bob Jones Park.
4. Public Forum
(This is the Public's opportunity to address the Park Board about non -agenda
items. During Public Forum, the Park Board will not discuss, consider or take
action on any items presented. The Park Board respectfully asks anyone
speaking during Public Forum to limit remarks to three minutes or less.)
5. Discussion
A. Construction Management Report.
B. Community Recreation Center Project Update.
6. Adjournment
A quorum of the City Council may be present at this meeting.
City of Southlake Values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — June 9, 2014
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 6, 2014 by 6:00 p.m.
pursuant to Chapter 5�,51,a itt le Texas Government Code.
• �Lo ••••
Si
Y sr°
Traci Riggs, TRIS N.
Deputy City Secrefbrw **
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1 CITY OF
Z SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: JUNE 9, 2014
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Secretary Sherry Berman and Board Members Gregg Formella, Jeff Medici and Frances
Scharli
PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chairman Chad Patton and
Lori Palmer
STAFF PRESENT: Director Chris Tribble and Assistant to the Director Cassie Tucker
1. CALL TO ORDER
Chair Wasserman called the meeting of the Parks and Recreation Board to order at
6:13 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion. Chairman Wasserman read the consent agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 14, 2014 PARKS AND RECREATION
BOARD MEETING.
There were no corrections to the April 14, 2014 Park Board meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
There were no absences for the Park Board to consider.
APPROVED
A motion was made to approve the Consent Agenda.
Motion: Medici
Second: Formella
Ayes: Berman, Formella, Medici, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 9, 2014 Parks Board Meeting
Page 2 of 4
3. CONSIDER:
3A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE CRICKET CLUB
Community Services Director Tribble announced the applicant was unable to attend the
meeting for Items 3A and 3B. Chair Wasserman suggested both items be Tabled to
allow the applicant to be present and provide the roster information previously
requested during discussion at the March 17, 2014 Park Board meeting.
APPROVED
A motion was made to Table Agenda Item 3A.
Motion: Medici
Second: Formella
Ayes: Berman, Formella, Medici, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
3B. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM SOUTHLAKE
CRICKET CLUB TO CONTRIBUTE TO THE CONSTRUCTION COST OF A CRICKET
PITCH AT BOB JONES PARK
APPROVED
A motion was made to Table Agenda Item 3B.
Motion: Medici
Second: Scharli
Ayes: Berman, Formella, Medici, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
4. PUBLIC FORUM
Chair Wasserman opened the public forum and asked for anyone wishing to speak to
come forward. There being no one to speak, public forum was closed.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 9, 2014 Parks Board Meeting
Page 3 of 4
5. DISCUSSION:
5A. CONSTRUCTION MANAGEMENT REPORT
Director Tribble presented the monthly Construction Management Report related to
Bicentennial Park Phase II and the Community Recreation Center projects. There were
no questions from the Board.
5B. COMMUNITY RECREATION CENTER PROJECT UPDATE
Director Tribble reviewed progress to date on the community recreation center and
presented an overview of the design and layout as he responded to Board questions.
The following highlights were included:
• City Council approved Site Plan (6 -0 -1) June 3, 2014
• Staff to present restroom facilities concepts & estimated costs August 3, 2014
• Anticipate Construction Management at Risk Guaranteed Price Maximum
Amendment w /A &P (Adolfson & Peterson) August 19, 2014
• Anticipate Ground Breaking in late September 2014
• Anticipate Substantial Completion September 2015
• Anticipate Grand Opening Late 2015
6. ADJOURNEMENT
The Board was reminded the July 14, 2014 Park Board meeting is canceled; however a
joint City Council /SPDC and Park Board meeting may be scheduled before August 15 to
consider the Capital Improvement Project budget.
Chair Wasserman praised Park Board Secretary Berman, whose term expires in June,
for her many years of service on the Park Board.
APPROVED
A motion was made to adjourn the meeting at 6:41 p.m.
Motion: Medici
Second: Scharli
Ayes: Berman, Formella, Medici, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the Jun= 9, 2014 Parks Board Meeting
Page 4 of 4
■ _
Tin 7Msserman, Chair
Parks & Recreation Board
f i(ff •
C ri. • -, l irector
Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary. Due to technical difficulty, a video
recording of this meeting was not captured.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork