2014-04-14 0 CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: April 14, 2014
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chairman Chad Patton, Secretary Sherry Berman and Board Members Gregg Formella,
Jeff Medici, Lori Palmer and Frances Scharli
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Assistant City Manager Ben Thatcher, Director Chris Tribble, Deputy
Director Candice Edmondson, Recreation Superintendent Steve Moore and Assistant to the
Director Cassie Holtz
1. CALL TO ORDER
Chair Wasserman called the meeting of the Parks and Recreation Board to order at
6:08 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion. Chairman Wasserman read the consent agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE MARCH 17, 2014 PARKS AND RECREATION
BOARD MEETING.
There were no corrections to the meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board members considered the absence of Board members Gregg Formella and
Chad Patton from the March 17, 2014 meeting. A copy of the Attendance Report was
distributed in the meeting packets.
APPROVED
A motion was made to approve the Consent Agenda including the minutes of the March
17, 2014 meeting and absences as presented.
Motion: Medici
Second: Scharli
Ayes: Berman, Medici, Palmer, Scharli and Wasserman
Nays: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the April 14, 2014 Parks Board Meeting
Page 2 of 4
Abstain: Patton and Formella (absent 4/17/14 meeting)
Vote: 5 -0 -2
Motion Carried.
3. CONSIDER:
3A. RECOMMENDATION TO CITY MANAGER REGARDING REQUEST FOR VARIANCE
TO ALLOW BEER TO BE SERVED AT THE SOUTHLAKE TENNIS CENTER
DURING THE CHARITY TENNIS MIXED DOUBLES FUNDRAISING EVENTS FOR
2014 -2016
Director Tribble presented the request for a variance to the City's park regulations
prohibiting the possession or consumption of alcohol in a City park for the Southlake
Tennis Center's (STC) annual fundraising events, Southlake Tennis Center Charity
Tennis Mixed Doubles for three years, 2014 -2016. The variance applicant is Roxy
Tennis, LLC, the City's contract manager of the Southlake Tennis Center.
The variance will allow beer to be served at the Center during the fundraising events.
The fundraisers benefit "Supporters of SafeHaven of Tarrant County" (S.O.S.), a non-
profit organization working to end domestic violence through safety, support, prevention
and social change. STC is in compliance with TABC and City regulations for such
events. Southlake City Code, Article 11 allows variances to be granted at the discretion
of the City Manager upon recommendation by the Park Board.
Roxy Tennis LLC owner and Southlake Tennis Center Contract Manager, Mia Poorman,
220 Canyon Lake Drive, Southlake, spoke in support of the variance request and to
answer questions.
APPROVED
A motion was made to make a recommendation to the City Manager to approve the
request for a variance to the City's park regulations prohibiting the possession or
consumption of alcohol in a City park to allow beer to be served at Southlake Tennis
Center's Charity Tennis Mixed Doubles fundraising events for 2014 -2016.
Motion: Patton
Second: Formella
Ayes: Berman, Formella, Medici, Palmer, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the April 14, 2014 Parks Board Meeting
Page 3 of 4
3B. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE CRICKET CLUB
3C. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM SOUTHLAKE
CRICKET CLUB TO CONTRIBUTE TO THE CONSTRUCTION COST OF A CRICKET
PITCH AT BOB JONES PARK
Community Services Director Tribble announced Items 3B and 3C were Tabled to a
future meeting.
4. PUBLIC FORUM
Chair Wasserman opened the public forum and asked for anyone wishing to speak to
come forward. There being no one wishing to speak, public forum was closed.
5. DISCUSSION:
5A. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS REPORT
Director Tribble presented the youth athletic associations' participation report.
Representatives from athletic associations presented their individual association's
report and responded to Board questions. The representatives were: Steve Post, 803
Park Crest Court, Southlake (Southlake Baseball Association); Kevin Cox, 817 Edward
Court, Southlake (Southlake Carroll Lacrosse Association); David Spuria, 1880 Randol
Mill, Southlake (Southlake Girls Softball Association); Melissa Edwards, 3409 Navaho,
Grapevine (Grapevine Southlake Soccer Association); and Andrew Purcell, 715
Longford Drive, Southlake (Dragon Youth Football).
Park Board members requested
copies of the presentations.
Park Board member Jeff Medici left the meeting at 6:41 p.m. and Sherry Berman left at 6:51
p.m.
5B. CONSTRUCTION MANAGEMENT REPORT
Director Tribble presented the monthly Construction Management Report and
responded to questions from the Board.
Park Board member Gregg Formella left the meeting at 7:15 p.m.
6. ADJOURNEMENT
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 14, 2014 Parks Board Meeting
Page 4 of 4
A motion was made to adjourn the meeting at 7:16 p.m.
Motion: Patton
Second: Palmer
Ayes: Palmer, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 4 -0
Motion Carried.
/1/0
Tina Wasserman, Chair
Parks & Recreation Board
Chris Tribbl , Director
Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary. Due to technical difficulty, a video
recording of this meeting was not captured.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork