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Item 6BCITY OF SOUTHLAKE Department of Planning & Development Services STAFF REPORT May 28, 2014 CASE NO: ZA14-048 PROJECT: Specific Use Permit for a Mass Gathering Event — Oktoberfest EXECUTIVE SUMMARY: The Southlake Chamber of Commerce is requesting approval of a Specific Use Permit for a Mass Gathering Event for Oktoberfest on property described as Phases I -IV, Southlake Town Square, City of Southlake, Tarrant County, Texas and being located between E. Southlake Boulevard, E. S.H. 114 and N. Carroll Avenue, Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood # 8. REQUEST: The Southlake Chamber of Commerce is requesting approval of a specific use permit (SUP) for a mass gathering event for Oktoberfest. The previously approved SUP expired following the October 2013 event. The 2014 event space will encompass the same boundary used in previous years. The attendance is expected to remain the same as the 2013 event which reached 75,000 over the course of three days. This will be the 13th year for this Southlake Chamber of Commerce hosted event. There are no changes to the previous year being proposed other than an earlier access to the park area which has been approved through Community Services and Southlake Town Square management. The 2014 Event Schedule is as follows: Friday, October 3 5 P.M. — 11 P.M. Saturday, October 4 10 a.m. — 11 p.m. Sunday, October 5 12 p.m. — 5 p.m. This event has been held annually since 2002. The previous approval by City Council on June 21, 2011 allowed the event to be held for three (3) consecutive years with the Director of Planning & Development Services having the ability to review conditions and provide revocability at their discretion. The applicant is requesting that the event be permitted for five (5) years unless such time as there are changes in the scope or conditions of approval. ACTION NEEDED: 1. Conduct Public Hearing 2. Consider approval of Specific Use Permit ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information — NK TO PRESENTATION Case No. ZA14-048 (D) Surrounding Property Owners Map & Responses (E) Resolution No. 14-017 STAFF CONTACT: Dennis Killough (817)748-8072 Lorrie Fletcher (817)748-8069 Case No. ZA14-048 BACKGROUND INFORMATION OWNER: City of Southlake APPLICANT: Southlake Chamber of Commerce PROPERTY SITUATION: Southlake Town Square at the northeast corner of FM 1709 and Carroll Avenue. LEGAL DESCRIPTION: Southlake Town Square Phase I -IV LAND USE CATEGORY: Town Center CURRENT ZONING: "DT" Downtown District HISTORY: The Oktoberfest event has been successfully held annually in the Town Square for the past twelve years. The event is typically held the first Friday, Saturday, and Sunday of October. August 20, 2002 — City Council approved (7-0) SUP's for Special Events (Southlake Town Square NRPUD) and the Sale of Alcoholic Beverages for Oktoberfest for a period of one (1) year (ZA02-069 & ZA02-072). August 5, 2003 — City Council approved (5-0) SUP's for Special Events (Southlake Town Square NRPUD) and the Sale of Alcoholic Beverages for Oktoberfest for a period of one (1) year (ZA03-046 & ZA03-047). August 3, 2004 — City Council approved (5-0) SUP's for Mass Gathering Event (Southlake Town Square DT) and the Sale of Alcoholic Beverages for Oktoberfest for a period of three (3) years (ZA04-052 & ZA04-053). August 21, 2007 — City Council approved (7-0) SUP for Mass Gathering Event (Southlake Town Square DT) for Oktoberfest for a period of three (3) years (ZA07-096). The SUP requirement for Sale of Alcoholic Beverages had been eliminated. March 2, 2010 — City Council approved (7-0) SUP for Mass Gathering Event (Southlake Town Square DT) for Oktoberfest for a period of three (3) years (ZA10-005). June 21, 2011 — City Council approved (6-0) SUP for Mass Gathering Event (Southlake Town Square DT) for Oktoberfest for a period of three (3) years (ZA11-024). Renewal was necessary due to expansion of the event boundary for the Sport Zone, on the west side of Main Street. Other events held annually in Southlake Town Square include: • Stars & Stripes — held annually since 1999; approved in perpetuity. Reference case number ZA13-058. Case No. Attachment A ZA14-048 Page 1 • Home for the Holidays — held annually since 1999; approved in perpetuity. Reference case number ZA11-043. • Art in the Square — held annually since 2000; approved in perpetuity. Reference case number ZA11-072. • Green Fest — held annually since 2009; approved for 5 years. Reference case number ZA13-129. • Showcase in the Square — held annually since 2011; approved for 3 years. Reference case number ZA11-074. STAFF COMMENTS: Due to the limited scope of this request, no new review letter was generated. The modified site exhibit and detail sheet of the event is included as attachment `C' of this report. The following items have been discussed with the applicant: • The promotional sign plan is under review and subject to approval and permits by appropriate staff for the pavilion banner and small directional signs; the property owner for the banners hung across Main Street; and, TxDOT for the electronic message boards proposed on S.H. 114. • The applicant understands that the small directional signs cannot be placed in the public right of way. The applicant is pursuing permission from the City Engineer to place two of their signs in the median along Carroll Avenue at Federal Way and at Main Street. Pursuant to Section 5.2.5 of Sign Ordinance 704, as amended, permission may be granted by the City for public purposes. These signs are intended to direct traffic to parking areas. • Each year, a current confirmation from the property owner will need to be submitted to the city prior to that year's event. • Any necessary sign and/or tent permits will need to be renewed annually at least 30 days prior to that year's event. Case No. Attachment A ZA14-048 Page 2 Case No. ZA14-048 Vicinity Map Oktoberfest 1 ZA14-048 Specific Use Permit Southlake Town Square N W + -E 0 625 1,250 2,500 Feet s Attachment B Page 1 Site Plan 2014 IIIIIIIl Gates Food Sponsor Vendor j1aR.1c,.nf1e.,�.!e Open Car®O® Jos A Banks, 12 I E Kobeya... 3 d v m F "t-r ," F1 O 2 4-1 Sport Zone 115 Nd Dh, Right 0 Beer Garden s4 TruFire 10 O I I I Mi Cocina s2 L Allen Sam 6, Malouf's —n William-Sono Son Surroundings R 1 Tylers Vans O — Pottery Barn B CivicePlace Pin Cok fire"i9O Ketzle ' F3xnmm F9 F10n F11 fIaF12 F13 Fe 14 D Bar F] F6 Fts BratHd Southlake 11 s;2 s14 6 Town Hall Fla Corn But 5b, hi F1]"nn. ram Fl ne sea 22 s24 F18 2fi'u Gmun C V 136 r(a�ln 1J1 vk Main Street Nissan 5 AI g,,, 117119,2, lrllr J\ Nissan 27 66 6768 39 Starbucks 52s ■� � 7 69 60 40 m snN 71 1 . 53 41"-s4n Bath s 42 Body Wo ks 43 00 ^^ 55 44 > sees asII I• O }I 63 56 46 -ao Gap Kids sea � 11 . ,,.,,.� • N 4 57 47 m 10 68 48 C9xw2 m 11 20 2z.... 38LL7 69 49 5 7 x s6fi= 13 21 536 7 Bar 5 7 74 5 610 cap 34 33 72 ]3 7 ,F, 160 Is. ss4:sz NI .. s DFW Audi L Bag n' Baggage ®F2; se4 Naartjie Klds F22 Max Fruit KID 7 C—ye Z4NE F21 Once Upon a Cone Gymboree Corner Bakery Cafe 8( Grubbs Infinity r Nissan Music Stage Gazebo Ms. Piggy's F20 KID ZONE SOUTHLAKE �r 30 ,I ,Proposed location of banners, S1 S2 vv S3 L_jja 54 58 SS MAIN TRI��InEET S9 51f.S1 S,2S,3n S14 I II I $15 S,BS,]F 1 �'do : [ 28 20 M• ^Y8 30 32; Syr J Handicapped Parking Handicapped Parking s2o to Victoria's Secret Yumilicious Yogurt Banana Republic Case No. Attachment C ZA14-048 Page 1 Letter from the Applicant SOUTHLAKE This year will mark the 13th anniversary of the Oktoberfest celebration hosted by Southlake's Chamber of Commerce. In 2013, 75,000 people visited throughout the weekend festival. Attendance is completely free -- there are no admissions or parking fees. German beer and German cuisine highlights the festival as well as many German craft goods for sale. For the not so German there is a variety of other foods and hand crafted arts and craft vendors. All of these activities take place in Southlake Town Square. There is also live entertainment on the Gazebo. There is a Kids Zone with inflatables, train rides, rock wall and other age appropriate activities. The annual wiener dog race will take place on Saturday. All activities and entertainment are consistent with the 2013 event. The only changes we are requesting is access to the Park on Thursday, October 2, 2014 at 9am in order to load in and set up the large tent in the middle of the Park. We will not impact general parking or traffic flow. By allowing earlier access to the Park, we will then be able to complete the entire set up before midnight on Thursday, Oct. 2. In addition, we would like to have police presence until 6:30pm to assist with move out on Sunday, Oct. 5. Case No. Attachment C ZA14-048 Page 2 Oktoberfest Directional Parking Sign Plan for N. Carroll Ave. and E. Southlake Blvd. N. Carroll Avenue 1. Main Street — Median w/ arrow left and East side w/ arrow right (Blue) 2. Prospect Street — East side w/ arrow right (Red) 3. Federal Way— Median w/ arrow left and East side w/ arrow right (Green) 4. State Hwy 114 East Access Rd. — South side w/ arrow right (Yellow) 5. State Hwy 114 West Access Rd. — North side w/ arrow left (Blue) E. Southlake Boulevard 6. Central Avenue — South side w/ arrow left and North side w/ arrow right (Green) * The applicant is aware that the directional signs cannot be placed in the public right of way, however, they are pursuing permission from the City Engineer to place two of their signs in the median along Carroll Avenue at Federal Way and at Main Street. Pursuant to Section 5.2.5 of Sign Ordinance 704, as amended, permission may be granted by the City for public purposes. These signs are intended to direct traffic to parking areas. Case No. Attachment C ZA14-048 Page 3 Letter from Southlake Town Square L AKF TF":'OUTH WN SQUARE ,. _ _ ,3 April 21, 2014 To Whom It May Concern: Please accept this letter as confirmation that RPAI Southwest Management, LLC, representing Southlake Town Square, supports the Southlake Chamber of Commerce Oktoberfest from October 3 5, 2014. Please feel free to contact me at 817-329-5566 if you have any questions or concerns. Regards, Timoth7moorehead General Manager Case No. Attachment C ZA14-048 Page 4 Surrounding Property Owners Oktoberfest - Southlake Town Square IIM Wing Address Acres Response 1. Sits Grand Avenue Lp DT 1420 Division St 2.90 NR 2. H & C Southlake Hilton Llc DT 1400 Plaza PI 3.72 NR 3. Sits Grand Avenue Lp DT 1430 Division St 2.55 NR 4. Sits Grand Avenue Lp DT 1410 Division St 0.24 NR 5. Sits Grand Avenue Lp DT 1420 Plaza PI 0.40 NR 6. Sits Grand Avenue Lp DT 1430 Division St 0.75 NR 7. Sits Grand Avenue Lp DT 1440 Plaza PI 0.51 NR 8. Sits Grand Avenue Lp DT 400 Grand Ave W 0.26 NR 9. Sits Grand Avenue Lp DT 1452 Division St 0.22 NR 10. Sits Grand Avenue Lp DT 1450 Plaza PI 2.96 NR 11. Sits Grand Avenue Lp DT 400 Grand Ave W 0.19 NR 12. Sits Land Lp DT E State Hwy 114 5.35 NR 13. Sits Grand Avenue II Lp DT 371 State St 1.86 NR 14. Town Square Ventures Lp SP1 1200 Prospect St 2.66 NR 15. United States Postal Service SP1 300 State St 2.97 NR 16. Sits Grand Avenue Lp DT 1431 Plaza PI 0.23 NR 17. Sits Grand Avenue Lp DT 400 Grand Ave W 0.22 NR 18. Southlake, City Of DT 351 State St 1.97 NR 19. Sits Grand Avenue Lp DT 1440 Plaza PI 0.42 NR 20. Southlake, City Of DT 399 Grand Ave W 0.34 NR 21. Sits Grand Avenue Lp DT 1452 Plaza PI 0.20 NR 22. Sits Grand Avenue II Lp DT 1361 Federal Way 1.42 NR 23. Sits Grand Avenue II Lp DT 250 Grand Ave W 0.40 NR 24. Sits Grand Avenue Lp DT 250 Grand Ave W 0.01 NR 25. Shamrock Pipeline Corp, The C3 E State Hwy 114 0.41 NR 26. H D Development Properties Lp C3 E State Hwy 114 0.20 NR Case No. Attachment D ZA14-048 27. Sits Grand Avenue Lp DT 379 Grand Ave W 0.01 NR 28. Sits Grand Avenue Lp DT 327 Grand Ave E 0.01 NR 29. Sits Grand Avenue Lp DT 351 Grand Ave E 0.01 NR 30. Hd Development Propertiex, Lp C3 300 Village Center Dr 11.60 NR 31. Sits Grand Avenue Lp DT 316 Grand Ave E 0.25 NR 32. Sits Grand Avenue Lp DT 327 Grand Ave E 0.43 NR 33. Sits Grand Avenue II Lp DT 300 Grand Ave 0.48 NR 34. Sits Grand Avenue II Lp DT 200 Grand Ave W 0.56 NR 35. Sits Grand Avenue Lp DT 1401 Federal Way 2.44 NR 36. Southlake, City Of DT 1451 Federal Way 1.37 NR 37. Faulkner, Sandra Potter DT 1571 Main St 0.09 NR 38. Sits Grand Avenue Lp DT 291 Grand Ave 0.60 NR 39. Sits Grand Avenue Lp DT 1471 Federal Way 0.58 NR 40. Town Square Ventures Lp DT 1240 Main St 4.08 NR 41. Town Square Ventures Lp DT 1400 Civic PI 0.75 NR 42. Town Square Ventures Lp DT 1422 Main St 0.67 NR 43. Town Square Ventures Lp DT 1256 Main St 0.67 NR 44. Town Square Ventures Lp DT 1200 Main St 0.58 NR 45. Southlake, City Of DT 1400 Main St 0.69 NR 46. Brownstone At Town Square Lp DT Summit Ave 0.10 NR 47. Brownstone At Town Square Lp DT Summit Ave 0.16 NR 48. Town Square Ventures Lp DT 1460 Main St 0.48 NR 49. Rodgers, Kacy & Marcella DT 1568 Main St 0.06 NR 50. Hawton, Derek Aubrey DT 1566 Main St 0.06 NR 51. Coons, Robert & Kathy DT 1564 Main St 0.06 NR 52. Alexander, Stanley Etux Lisa DT 1562 Main St 0.06 NR 53. Cardillo, Valentino Etux S DT 1560 Main St 0.08 NR 54. Bray, Jesse K & Melinda C Bray DT 1534 Main St 0.07 NR 55. Smith, Ryan DT 1532 Main St 0.06 NR 56. Gray, Tim A DT 1530 Main St 0.06 NR 57. Mills, Michael D Etux Rita DT 1528 Main St 0.06 NR 58. Wang, Tzuchung S & Julia Huang DT 1526 Main St 0.06 NR 59. Posey, James H DT 1514 Main St 0.06 NR 60. Nelson, Kenneth R Etux Sharon DT 1516 Main St 0.06 NR 61. Lewis, Terry W Etux Debra K DT 1524 Main St 0.06 NR 62. Durant, Tom & Susan Durant DT 1500 Main St 0.13 NR 63. Schirle, Joseph L Jr Living Tr DT 1512 Main St 0.06 NR 64. Vance, Frederick Etux Carol DT 1510 Main St 0.06 NR 65. Schirle, Matthew DT 1508 Main St 0.06 NR 66. Pekowski Family 1998 Trust DT 1522 Main St 0.06 NR 67. Ware, Demarcus O DT 1506 Main St 0.06 NR 68. Julia, Thomas Etux Mary Jane DT 1504 Main St 0.06 NR 69. Hale, Genevieve Etvir John DT 1520 Main St 0.06 NR 70. Kienast, Joseph P Etux Deanna DT 1518 Main St 0.06 NR 71. Town Square Ventures Lp DT 1230 Main St 0.28 NR 72. Cole Mp Pm Portfolio Llc C3 200 Village Center Dr 4.66 NR 73. Brownstone At Town Square Lp DT Main St 0.13 NR 74. Francis, Tim D Etux Pamela D DT 179 Summit Ave 0.09 NR Case No. Attachment D ZA14-048 75. Southlake, City Of DT 1501 Main St 2.07 NR 76. Ryne, Wallace R DT 177 Summit Ave 0.08 NR 77. Town Square Ventures Lp DT 1431 Main St 0.33 NR 78. Town Square Ventures Lp DT 141 Grand Ave 3.62 NR 79. Town Square Ventures Lp DT 1431 E Southlake Blvd 0.39 NR 80. Southlake, City Of DT 151 State St 0.81 NR 81. Town Square Ventures Lp DT 180 State St 0.42 NR 82. Town Square Ventures Lp DT 140 State St 4.33 NR 83. Town Square Ventures Lp DT 1235 Main St 0.34 NR 84. Jackson, Charles B Jr Etux Cat DT 175 Summit Ave 0.07 NR 85. Rodgers, Kacy Etux Marcella DT 173 Summit Ave 0.07 NR 86. Peddicord, Merri J DT 171 Summit Ave 0.07 NR 87. Wandschneider, Gary K DT 169 Summit Ave 0.06 NR 88. Torres, Carlos DT 167 Summit Ave 0.04 NR 89. Town Square Ventures Lp DT 1570 E Southlake Blvd 2.27 NR 90. Town Square Ventures V Lp DT 1560 E Southlake Blvd 1.10 NR 91. Raif, Thomas V Jr & Jennifer DT 165 Summit Ave 0.04 NR 92. Williams, Herbert S III DT 163 Summit Ave 0.04 NR 93. 7330 Fair Oaks Blvd Prt Etal C3 1600 E Southlake Blvd 2.36 NR 94. Brownstone At Town Square Lp DT 161 Summit Ave 0.07 NR 95. Town Square Ventures Lp DT 115 Grand Ave 0.38 NR 96. Town Square Ventures Lp DT 112 State St 0.38 NR 97. Southlake, City Of DT 101 State St 0.94 NR 98. Town Square Ventures Lp DT 1430 E Southlake Blvd 0.27 NR 99. Pky Group Llc SP1 1621 E Southlake Blvd 1.10 NR 100. Bruton, Paul R & Doreen SP2 1615 E Southlake Blvd 1.02 NR 101. Jefflyn Properties Vi Ltd SP1 1575 E Southlake Blvd 1.44 NR 102. Carroll/1709 Ltd SP2 1201 E Southlake Blvd 8.67 NR 103. Malik, Nalia & Shezad B1 175 Miron Dr 0.63 NR 104. Brownstone At Town Square Lp DT 217 Park Ridge Blvd 0.06 NR 105. Brownstone At Town Square Lp DT 227 Park Ridge Blvd 0.06 NR 106. Brownstone At Town Square Lp DT 225 Park Ridge Blvd 0.06 NR 107. Brownstone At Town Square Lp DT 223 Park Ridge Blvd 0.06 NR 108. Brownstone At Town Square Lp DT 221 Park Ridge Blvd 0.06 NR 109. Brownstone At Town Square Lp DT 219 Park Ridge Blvd 0.06 NR 110. Brownstone At Town Square Lp DT 215 Park Ridge Blvd 0.06 NR 111. Brownstone At Town Square Lp DT 1580 Main St 0.12 NR 112. Brownstone At Town Square Lp DT 209 Park Ridge Blvd 0.05 NR 113. Brownstone At Town Square Lp DT 207 Park Ridge Blvd 0.06 NR 114. Brownstone At Town Square Lp DT 205 Park Ridge Blvd 0.06 NR 115. Cranston, James Etux Etal DT 1591 Main St 0.08 NR 116. Biersmith, Mark A Etux Sally A DT 1589 Main St 0.07 NR 117. Depperman, Chris DT 1587 Main St 0.07 NR 118. Leaf, Makram J Etux Caroline M DT 1585 Main St 0.07 NR 119. Broome, Cary III Etux Donna DT 1583 Main St 0.08 NR 120. Martin, John Etux Patricia D DT 1581 Main St 0.08 NR 121. Osorio, Federico G Etux Paula DT 1579 Main St 0.08 NR 122. Yang, Yong E Etux Young Ju Pak DT 1577 Main St 0.08 NR Case No. Attachment D ZA14-048 123. Smith, Pete DT 1575 Main St 0.08 NR 124. Angeluna Properties Llc DT 1573 Main St 0.08 NR 125. Smith, Ryan Taylor & Catherine DT 1578 Main St 0.10 NR 126. Brownstone At Town Square Lp DT 204 Park Ridge Blvd 0.08 NR 127. Brownstone At Town Square Lp DT 202 Park Ridge Blvd 0.08 NR 128. Brownstone At Town Square Lp DT 206 Park Ridge Blvd 0.06 NR 129. Brownstone At Town Square Lp DT 208 Park Ridge Blvd 0.06 NR 130. Brownstone At Town Square Lp DT 210 Park Ridge Blvd 0.06 NR 131. Brownstone At Town Square Lp DT 212 Park Ridge Blvd 0.06 NR 132. Brownstone At Town Square Lp DT 214 Park Ridge Blvd 0.06 NR 133. Brownstone At Town Square Lp DT 216 Park Ridge Blvd 0.06 NR 134. Brownstone At Town Square Lp DT 218 Park Ridge Blvd 0.06 NR 135. Brownstone At Town Square Lp DT 220 Park Ridge Blvd 0.06 NR 136. Brownstone At Town Square Lp DT 222 Park Ridge Blvd 0.06 NR 137. Brownstone At Town Square Lp DT 224 Park Ridge Blvd 0.06 NR 138. Brownstone At Town Square Lp DT 226 Park Ridge Blvd 0.08 NR 139. Brownstone At Town Square Lp DT 228 Park Ridge Blvd 0.07 NR 140. Brownstone At Town Square Lp DT 230 Park Ridge Blvd 0.08 NR 141. Brownstone At Town Square Lp DT 211 Park Ridge Blvd 0.12 NR 142. Southlake, City Of DT Central Ave 0.09 NR 143. Sits Block 22 Lp DT 125 Central Ave 0.40 NR 144. Town Square Ventures Iv Lp DT 1540 E Southlake Blvd 0.47 NR 145. Town Square Ventures Iv Lp DT 1500 E Southlake Blvd 0.28 NR 146. Southlake, City Of SP2 1401 E Southlake Blvd 0.78 NR 147. Carroll/1709 Ltd SP2 1425 E Southlake Blvd 7.38 NR 148. Brownstone At Town Square Lp DT 197 Park Ridge Blvd 0.65 NR 149. Brownstone At Town Square Lp DT 203 Park Ridge Blvd 0.06 NR 150. Arnold, William Etux Joanna DT 1586 Main St 0.08 NR 151. Kile, Cindie SF20A 375 Binkley Ct 0.47 NR 152. Alanis, Rene Marcelo SF20A 1175 Ownby Ln 0.43 NR 153. Chesapeake Land Dev Co Llc AG E State Hwy 114 3.09 NR 154. Gateway Church NRPUD 700 Blessed Way 82.01 NR 155. Chesapeake Land Dev Co Llc AG E State Hwy 114 8.08 NR 156. Chesapeake Land Dev Co Llc AG E State Hwy 114 1.11 NR 157. Cambridge 114 Inc SP2 1565 E Southlake Blvd 4.29 NR 158. Schlitz, Carl Etux Adrianne SF20A 325 Binkley Ct 0.57 NR 159. Cipriano, Louis Etux Kathleen SF20A 350 Binkley Ct 0.48 NR 160. Dowdy, Robert Wesley SF20A 300 Binkley Ct 0.66 NR 161. Mendez Ltd AG 240 N Carroll Ave 2.91 NR 162. Sits Land Lp DT 1301 E State Hwy 114 0.92 NR 163. Patrizio Southlake Llc C3 1281 E State Hwy 114 1.12 NR 164. Southlake, City Of DT 1299 Federal Way 1.70 NR 165. Southlake, City Of SP1 600 State St 3.73 NR 166. Rcc Miron Office Ltd SP2 300 Miron Dr 2.72 NR 167. Strunck, Juergen F Etux Gisela DT 200 N Carroll Ave 0.31 NR 168. Strunck, Juergen F Etux Gisela AG 200 N Carroll Ave 3.27 NR 169. Greenway Crestwood Partners SP2 1100 E Southlake Blvd 2.41 NR 170. Greenway-Southlake Office Prtn SP1 100 N Carroll Ave 1.99 NR Case No. Attachment D ZA14-048 171. Greenway-Carroll Road Prtnrs C3 1201 E State Hwy 114 7.09 NR 172. Sits Land Lp DT N Carroll Ave 13.48 NR 173. Sits Grand Avenue Lp DT E State Hwy 114 0.27 NR 174. Southlake, City Of DT 1297 Federal Way 1.72 NR 175. Town Square Ventures Iv Lp DT Central Ave 1.66 NR 176. Miron, Gary A& Janice L C2 1695 E Southlake Blvd 0.54 NR 177. Cambridge 114 Inc SP2 1545 E Southlake Blvd 5.08 NR 178. Brownstone At Town Square Lp DT 255 Central Ave 4.31 NR 179. Brownstone At Town Square Lp DT 232 Park Ridge Blvd 0.09 NR 180. Brownstone At Town Square Lp DT Park Ridge Blvd 0.13 NR 181. Town Square Ventures Iv Lp DT 1510 E Southlake Blvd 0.92 NR 182. Carroll/1709 Ltd SP2 1451 E Southlake Blvd 8.93 NR 183. Cambridge 114 Inc SP2 1555 E Southlake Blvd 3.06 NR 184. Prade, C A Jr Est & Anita Est AG 400 S Carroll Ave 9.38 NR Responses: F: In Favor Notices Sent: Responses Received Case No. ZA14-048 O: Opposed To U: Undecided One Hundred Eighty -Four (184) Two (2) — in Favor — please see attached NR: No Response Attachment D Notification Response Form ZA14-048 Meeting Date: May 22, 2014 at 6:30 PM Hale, Genevieve Etvir John PO Box 92183 Southlake Tx 76092 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby - - �1-qvorapposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your positions Signature: Date: Lhi Additional Signature: Date: Printed Names): 11/ALe- Must be property owner($) whose neme(s) are printed at top. OthefWas edntact the Planning Depadment. One farm per properly. Phone Number (optional):i Goo/Gaol Case No. ZA14-048 XY3 30=80 VOztz4/90 Attachment D Matj 14 14 06:51a Nustar Grapevine 8174811514 p.1 Notification Response Form ZA14-048 !Meeting Date. May 22, 2014 at 6.30 PM Shamrock Pipeline Corp, The PO Box 78039 Sari Antonio Tx 78278 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding position: Signature: Date: ✓ /` Additional Signature: Date: Printed Narne(s): Must be prop" ownedr.) whose narne(s) are pftrrhal att©p. Otherwise caFlt ci the Planning Department. Owfarm par property. Phone Number (optional): ! 7- 37/ 9& 7 Case No. Attachment D ZA14-048 RESOLUTION NO. 14-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR OKTOBERFEST LOCATED BETWEEN E. SOUTHLAKE BOULEVARD, E. S.H. 114 AND N. CARROLL AVENUE, SOUTHLAKE, TEXAS, BEING DESCRIBED AS PHASE I -IV, SOUTHLAKE TOWN SQUARE, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for Oktoberfest has been requested by a person or corporation having a proprietary interest in the property zoned as "D7 Downtown District; and, WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for Oktoberfest, on property within the City Of Southlake, Texas, located between E. Southlake Boulevard, E. S.H. 114 and N. Carroll Avenue, Southlake, Texas, location being described as Phase I -IV, Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: Case No. Attachment E ZA14-048 SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF JUNE, 2014. CITY OF SOUTHLAKE M ATTEST: Alicia Richardson, TRMC City Secretary John Terrell, Mayor Case No. Attachment E ZA14-048 EXHIBIT A Property within the City Of Southlake, Texas, located between E. Southlake Boulevard, E. S.H. 114 and N. Carroll Avenue, Southlake, Texas, location being described as Phase I -IV, Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment E ZA14-048 2014 Gates Food Sponsor Vendor 5 Gods Open Journeys Rock Car 'is, ®o®'-1Jamba Juice Jos A Banks, 12 � E Kobeya... OLL 3 a C us<waww' F1 2 1 Sport Zone��m Beer Garden Na s4iPm TruFire 10 O Mi Cocina EXHIBIT B 1 Tylers Vans O 2 — Pottery Barn B CivicePlace Pink inml Kettle' S Co. /..M i.�F3�mmm F9 F10n F11 F12 F13 F8 F1 F6 F5 512 s14 s16 sie ,21 s22 ,24 Southlake Town Hall :14 D Bar F15 BratHd F16 Texas �� Corn But, 6ha F1]sn�i m Fir El =1a sz \s2fiu Gmuv s3o 1 1 53na s32 s34 s36 L �5 iil \ *Dr=La �r In Allen Samuels MainStreet1�/' Nissan � 5 61 AI 15 17 s9 s„ KMI # s,7 III III 13 52 Nissan 2827 66 6768 39 slarbneks Malouf's 0 1• 1 AAl1 7 69 60 5s 40 m s22N 2 W 71 1 53 41 Bath a Body Woks _FL/� 62 54 43 r2o 0 55 44 r- s68a e I I• O 63 45 56 46 -ao Cap Kids ,6s cn \ • q 57 47 m William -Sonoma 58 48 ( LL=4z m 11 20 7 59 49 0 s6fi o 7 2 74 i 12 21 3�r r 5 75 5 50 Gap Soft Surroundings 13 5 3433 72 73 51 DFW " 9 Audi L Bag n' Baggage sfi4 ®F2; Naartjie Klds F22 Max Fruit KID 7 cra yB Z4NE F21 once Upon a Cone Gymboree Corner Bakery Cafe 8( 1 514 ss2 ® N s48s46 s44 Grubbs DIPS Infinity 6 Nissan Music Stage sz Victoria's secret M .Piggy's Gazebo F20 KI ZONE 30 30 Proposed location of banners s1 30-30 Sa Handicappec. S2 S3 54 55 - Parking MAI TREET S9 SioS11 S12S13 S14 $15 516S17 518 HamdlParkin geU Parki Si 30 30 ■ S20 32 .1111 II. 5 Yumilicious Yogurt Banana Republic Case No. Attachment E ZA14-048 Letter from the Applicant SOUTHLAKE This year will mark the 13th anniversary of the Oktoberfest celebration hosted by Southlake's Chamber of Commerce. In 2013, 75,000 people visited throughout the weekend festival. Attendance is completely free -- there are no admissions or parking fees. German beer and German cuisine highlights the festival as well as many German craft goods for sale. For the not so German there is a variety of other foods and hand crafted arts and craft vendors. All of these activities take place in Southlake Town Square. There is also live entertainment on the Gazebo. There is a Kids Zone with inflatables, train rides, rock wall and other age appropriate activities. The annual wiener dog race will take place on Saturday. All activities and entertainment are consistent with the 2013 event. The only changes we are requesting is access to the Park on Thursday, October 2, 2014 at 9am in order to load in and set up the large tent in the middle of the Park. We will not impact general parking or traffic flow. By allowing earlier access to the Park, we will then be able to complete the entire set up before midnight on Thursday, Oct. 2. In addition, we would like to have police presence until 6:30pm to assist with move out on Sunday, Oct. 5. Case No. Attachment E ZA14-048 Oktoberfest Directional Parking Sign Plan for N. Carroll Ave. and E. Southlake Blvd. N. Carroll Avenue 1. Main Street — Median w/ arrow left and East side w/ arrow right (Blue) 2. Prospect Street — East side w/ arrow right (Red) 3. Federal Way— Median w/ arrow left and East side w/ arrow right (Green) 4. State Hwy 114 East Access Rd. — South side w/ arrow right (Yellow) 5. State Hwy 114 West Access Rd. — North side w/ arrow left (Blue) E. Southlake Boulevard 6. Central Avenue — South side w/ arrow left and North side w/ arrow right (Green) * The applicant is aware that the directional signs cannot be placed in the public right of way, however, they are pursuing permission from the City Engineer to place two of their signs in the median along Carroll Avenue at Federal Way and at Main Street. Pursuant to Section 5.2.5 of Sign Ordinance 704, as amended, permission may be granted by the City for public purposes. These signs are intended to direct traffic to parking areas. Case No. Attachment E ZA14-048 Letter from Southlake Town Square L AKF TF":'OUTH WN SQUARE ,. _ _ ,3 April 21, 2014 To Whom It May Concern: Please accept this letter as confirmation that RPAI Southwest Management, LLC, representing Southlake Town Square, supports the Southlake Chamber of Commerce Oktoberfest from October 3 5, 2014. Please feel free to contact me at 817-329-5566 if you have any questions or concerns. Regards, Timoth7moorehead General Manager Case No. Attachment E ZA14-048