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Item 4JCITY OF SOUTH LAKE MEMORANDUM May 20, 2014 To: Shana K. Yelverton, City Manager From: Ken Baker, Senior Director of Planning and Development Services Bob Price, Director of Public Works Subject: Resolution No. 14-015, a resolution in support of FM 1938 Phase 2 as a Transportation Alternative Program Project. Action Requested: Approve Resolution No. 14-015, a resolution in support of FM 1938 Phase 2 as a Transportation Alternative Program Project. Background Information: The Transportation Alternative Program (TAP) was authorized under Section 1122 of MAP-21: Moving Ahead for Progress in the 21 st Century bill (the current transportation funding and authorization bill) and provides for programs and projects defined as transportation alternatives. The TAP is similar to the former Transportation Enhancement (TE) and Safe Routes to School (SRTS) programs. Approximately $28 million is anticipated to be available to fund TAP projects in the 12-county North Central Texas Council of Governments' (NCTCOG) Metropolitan Planning Area. General types of projects eligible under this program include on and off road pedestrian and bicycle facilities, infrastructure projects for improving non -driver access to public transportation and enhanced mobility, improved safety and access to schools, and boulevards and similar multimodal roadways. The City is attempting to obtain federal funding to assist with costs associated with the construction of specific elements of the widening of FM 1938 Phase 2 (Randol Mill) from a 2 lane asphalt roadway, to a four lane, divided concrete roadway with landscaped medians. The Regional Transportation Council requires the submittal of a resolution as part of the Call for Projects application submission. The City of Southlake and the City of Keller are partnering to make a TAP request to seek assistance with the construction of an additional 3 feet of sidewalk width on the east side of the roadway 1 City Council Meeting Meeting Date — May 20, 2014 Page 2 of 6 to bring the full width to 8 feet (TXDOT only provides for a 5 foot sidewalk with the roadway construction). Since FM 1938 is a regional corridor and not just a residential roadway, the Cities of Southlake and Keller feel that an 8 foot sidewalk is necessary to accommodate the flow of pedestrian traffic. Also, the 8 foot width matches the width of the sidewalk constructed within the Town of Westlake. TAP assistance is also requested for lighting, landscaping and hardscape, which is not being funded by TXDOT. The requested lighting, landscaping and hardscape improvements will make the roadway a safer and more pleasant environment for non -automotive travelers. Below is an itemized breakdown of work activities requested as part of the grant application request. Work Activities Quantity Units Unit Price Amount Sidewalk Construction 3407.00 SY $47.00 $160,129 Lighting Bases 121.00 Each $2,500.00 $302,500 LED Lights 121.00 Each $2,480.00 $300,080 Landscaping and Pedestrian Amenities 1.00 Each $755,377.00 $755,377 Crosswalks at 1709 & 1938 stamped concrete and asphalt 4.00 Each $25,000.00 $100,000 Total $1, 618, 086 The grant requires a 80/20 match. Based on the inter local agreement with the City of Keller the cost of the FM 1938 project is split 78.7% (Southlake) and 21.3% (Keller). Percentages were determined based on the amount of roadway fronting each city's boundary. If the full grant amount is received ($1,618,086) the City of Southlake and City of Keller would be responsible for matching 20% or $323,617.20. Of that total, Southlake would be responsible for (78.7%) or $254,686.73 of the match. General funds already allocated toward the FM 1938 project would be used to fund the match. Financial Consideration: Funding is currently available in the General Fund for the City's match of $254,686.73. Strategic Link: Quality Development Citizen Input/ Board Review: N/A Legal Review: N/A 2 City Council Meeting Meeting Date — May 20, 2014 Page 3 of 6 Staff Recommendation: Staff recommends the approval of the resolution supporting the grant request. Supporting Resolution 14-015 Document: City Council Meeting Meeting Date — May 20, 2014 Page 4 of 6 RESOLUTION IN SUPPORT OF THE FM1938 - Phase 2 TRANSPORTATION ALTERNATIVE PROGRAM PROJECT WHEREAS, the Regional Transportation Council, comprised primarily of local elected officials, is the regional transportation policy board associated with the North Central Texas Council of Governments (NCTCOG) and the regional forum for cooperative decisions on transportation; and, WHEREAS, the Regional Transportation Council approved approximately $28 million for the current Transportation Alternatives Program call for projects on February 13, 2014; and, WHEREAS, the City of Southlake intends to submit a transportation alternative project application for the FM1938 - Phase 2 project to the North Central Texas Council of Governments (NCTCOG) prior to the May 30, 2014 deadline; and, WHEREAS, the Regional Transportation Council requires the submittal of a resolution as part of the Transportation Alternatives Call for Project application submission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: 4 City Council Meeting Meeting Date — May 20, 2014 Page 5 of 6 SECTION 1. The City of Southlake supports the FM1938 - Phase 2 project as applied for in the 2014 Transportation Alternative Program Call for Projects application. SECTION 2. The City of Southlake will serve as the public sponsor and lead project contact on this project. The City of Southlake agrees to designate a single point of contact for the project. SECTION 3. The City of Southlake commits to fund or pass through funds from other sources for a minimum local cash or in -kind match of 20% of the total project cost. SECTION 4. The City of Southlake confirms that Cities of Southlake and Keller, not the Regional Transportation Council, will be responsible for any cost overruns. SECTION 5. The City of Southlake understands and acknowledges that all awarded funding is provided on a reimbursement basis. 5 City Council Meeting Meeting Date — May 20, 2014 Page 6 of 6 SECTION 6. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 20th DAY OF MAY, 2014. ATTEST: Alicia Richardson City Secretary CITY OF SOUTHLAKE 31 Mayor