Item 4ICITY OF
SOUTHLAKI
Item 41 -1
MEMORANDUM
May 14, 2014
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve SPDC Matching Funds request from the Miracle
League of Southlake to contribute to the construction cost of
the Texas Rangers Miracle League Field at Bicentennial Park
Action Requested: City Council approval of the SPDC Matching Funds request
from the Miracle League of Southlake (MLS) to contribute to
the construction cost of the Texas Rangers Miracle League
Field at Bicentennial Park
Background
Information: On February 12, 2014, the Department of Community
Services received a request from MLS for a 100% match of
a proposed $1,661.60 cash contribution toward the
construction cost of the Texas Rangers Miracle League Field
at Bicentennial Park. The total construction cost for the field
is estimated to be approximately $485,000.
MLS previously requested SPDC matching funds of $10,250
in April 2013 and $50,000 in September 2012 for the field,
which Park Board, SPDC and City Council approved. MLS
plans to continue their fund raising efforts to contribute
further to the construction cost of the field.
The development of a Texas Rangers Miracle League Field
is included in the Bicentennial Park Master Plan adopted by
the City Council on September 18, 2012, and within the 2030
Parks, Recreation & Open Space/Community Facilities
Master Plan adopted by the City Council on March 19, 2013.
The field is being constructed as part of Phase II of the
Bicentennial Park redevelopment.
Staff has reviewed the project and concluded MLS request
meets the evaluation provisions provided above.
The Parks and Recreation Board recommended approval
unanimously (5-0) of the matching funds request at their
March 17, 2013 meeting.
Item 41 -2
SPDC considered the request May 6, 2014 and
recommended approval unanimously (6-0).
Financial
Considerations: The SPDC Matching Funds Budget available balance is
$291,766. If the SPDC Matching Funds request from MLS to
contribute to the construction cost of the Miracle Field at
Bicentennial Park in the amount of $1,661.60 is granted, an
unencumbered balance of approximately $290,104 will
remain in the Matching Funds budget.
The most recent requests approved for SPDC matching
funds are:
• 2012/13 Leadership Southlake Class for up to
$25,000 for signage at BJNCP (April 2013)
• Miracle League of Southlake for $10,250 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (April 2013)
• Miracle League of Southlake for $50,000 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (September 2012)
Approval of the matching funds request will assist with
offsetting the capital construction costs of the Miracle
League Field. MLS also plans to further contribute to the
construction costs of the field.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Quality Development and Partnerships and
Volunteerism and meets the Corporate Objectives to Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Promote Opportunities for Partnerships &
Volunteer Involvement, Invest to Provide & Maintain High
Quality Public Assets, and Collaborate with Select Partners
to Implement Service Solutions.
Item 41 -3
Citizen Input/
Board Review: The Miracle League of Southlake Board of Directors has
authorized the commitment of funds in the amount of
$1,661.60 towards the construction of the Texas Rangers
Miracle League Field.
Parks & Recreation Board recommended approval
unanimously (5-0) at their March 17, 2014 meeting
SPDC recommended approval unanimously (6-0) at their
May 6, 2014 meeting.
City Council will consider May 20, 2014
Legal Review: N/A
Alternatives: Alternatives may include the following:
■ Approval as presented
■ Approval with input as desired
■ Decision not to approve
Supporting
Documents:
■ Request from the Miracle League of Southlake
■ SPDC Matching Funds Request Application Form
■ Bicentennial Park Master Plan
Staff
Recommendation: City Council approval of the SPDC Matching Funds request
from the Miracle League of Southlake, Inc. in the amount of
$1,661.60 cash contribution for construction cost of the
Texas Rangers Miracle League Field at Bicentennial Park
M
Mir
LEAGLE
Item 41 -4
The Miracle League of Southlake
P.Q. Box 92173, Southlake, TX 76092
12 March 2014
Mr. Chris Tribble
Director of Community Services
City of Southlake
1400 Main Street
Suite 210
Southlake, TX 76092
The Board of Directors of the Miracle League of Southlake petitions The City, under the
Matching Funds Policy as amended and approved by City Council on 20 March 2012, for
a 100% match of a proposed S1,661.60 cash contribution toward the construction cost of
the Miracle League Field in Phase 11 of the Bicentennial Park redevelopment.
Please see attached our completed Application Form as prescribed in the above
referenced city policy. We look forward to continuing our efforts to contribute further to
the construction cost of this baseball field and to initiating Miracle League play at this
facility in cooperation with The City.
Thank you for your consideration and stewardship of this request,
A4cOvW/4
Michael D. Mills
Treasurer
Miracle League of Southlake
Attachment
cc: Miracle League of Southlake, Inc. Board of Directors:
Revised 03.06.1:'
Item 41 -5
PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION
Project Name: Construction of Miracle League Field
Project Location:Bicentennial Park (Phase 11)
Contact Person: M ich ael D . Mills
organization: Miracle League of Southlake, Inc.
Mailing Address:P.O. Box 92173
city: Southlake State: TX ZIP: 76092
Phone: (817) 481-4152 Cell. (817) 589-9785 Fax: (817) 481-4152
Additional Contact Person: Phillip J. Meyer Phone: (817) 300-1094
Project Description: Construction of a Miracle League Field in
Bicentennial Park as a component of Phase 11 redevelop-
ment of the park.
Project Justification: This petition for a matching fund award is to
leverage a proposed contribution by the Miracle League of
Southlake, Inc., whose objective is to contribute as much
as possible to the cost of construction of the field as in-
cluded in the Parks Master Plan and C1P budgets.
Proposed Start Date: Winter 201314
Projected Cost: $460K +/-
Check One: Standard Match x
Proposed Completion Date: Fall 2014
Funds Requested:1 ,851 .6❑
OR In -Kind Match %Match Proposed: 1 00
Does the individual/organization currently have its portion of the requested funds match? Yes
If not, when does the individuaVorganization anticipate having its portion of the match? n/a
EXHIBIT 1
Item 41 -6
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