2014-01-22 OFFICIAL MINUTES
January 22, 2014
Approved by the Southlake Library Board
I CITY OF
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SOUTHLAKE
Southlake Library Board Meeting:
January 22, 2014 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Lori Burr;
Christina Esparza; Cheri' Ross
Members Absent: Sally Biersmith; Ayako Miyazaki ; Kim Roberts.
Staff Members Present: Kerry McGeath, City Librarian.
Guests: None.
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:05 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
Mr. McGeath and staff are reviewing current and future computer needs.
They will then meet with IT to discuss and submit to IT what the Library
would like to have. Our public access computers are 12 years old and
need to be replaced. The discussion involves what, if any, additional
capabilities the computers should have over and above internet access
and basic programs like Word. This discussion also involves other media
related equipment needs. Library administration is looking at additional
software capabilities.
One of the Library Directors in this area performed a statistical analysis of
five local libraries averaging how much it costs per day to operate
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
January 22, 2014
Approved by the Southlake Library Board
these libraries. The average operating cost was $500 /day, but our costs
were $240 /day. Average traffic per FTE employee was 5 visitors.
Southlake had 10 visitors per FTE employee. Mr. McGeath summarized
by saying we operate at half the cost and have twice the traffic.
Programming statistics for other libraries showed an average price of $100
per program with 25 people attending. Southlake averaged $16 per
program with 93 people attending.
B. Library Statistics -
Mr. McGeath explained that generally circulation statistics drop in October
and November because it is the beginning of the fiscal year and ordering
new materials rides on the availability of the new budget. Then we wait for
materials to arrive. Our December circulation statistics were considerably
larger compared to December of 2012. Other statistics were discussed.
Agenda Item 3A. Consider: Approval of the minutes from the December 11, 2013
Southlake Library Board meeting.
A motion was made and seconded to approve the minutes. The minutes from
December 11, 2013 were approved by majority vote.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:20 p.m.
Agenda Item No. 5A. Discussion: Updates on Grants and Other Opportunities.
Ms. Tucker mentioned in the last meeting that we applied for a Hillcrest Grant.
The Grant is about $10- 15,000 for non - fiction like travel books, etc. We
should find out in a few months, if we won the grant.
We applied for the Texas Book Foundation Grant of $2500 for children's
materials. We applied for Southlake Women's Club Grant of $2500 for new
kits. We are withdrawing the kits with books and cassettes and upgrading to
kits with books and CDs or DVDs since most customers don't use cassettes.
The State Library has a variety of grants. Mr. McGeath is on the grant panel
and notes that every year not all of the money is given away. He will pursue
a grant of $10,000 to pay for our econtent, which is what it costs SPL every
year.
There are several others for which we will send applications. Future
possibilities were discussed.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
January 22, 2014
Approved by the Southlake Library Board
Agenda Item No. 5B. Discussion: Texas Library Association Update.
Mr. McGeath has been nominated to run for TLA President Elect, a high honor from the
Texas Library Association. The election will be in February and March of 2014.
Membership has dropped in the organization over the last few years. Mr. McGeath
views that as an opportunity and is basing his platform on new relevancy for the
members.
Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
Book sales are strong. Ms. Tubbesing's mother passed away recently. She brought
her mother here several months ago while she was volunteering and remarked what a
lovely time her mother had at the Library. It was suggested to nominate Ms. Tubbesing
for Tommy Pennington's Great Performers.
Mr. McGeath is on the Chamber Board. The Board met with a representative of Carroll
ISD to brainstorm creating internships with various businesses. The Chamber
constructed a partnership with UNT to provide training classes for the Chamber and
perhaps others.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:34 p.m.
Brenda Flores, Chair
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Candice Edmondson, Deputy Director of Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork