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Item 6ACITY OF SOUTHLAI<,-E Department of Planning & Development Services ��:adrill 0=:»ll:aI April 30, 2014 CASE NO: ZA14-014 PROJECT: Specific Use Permit for a Clothing Donation Bin for Durham Intermediate School EXECUTIVE SUMMARY: The Carroll ISD is requesting approval of a Specific Use Permit for a clothing donation bin to be placed at Durham Intermediate School located at 801 Shady Oaks Drive, on approximately 30 acres. SPIN #7 DETAILS: The Carroll ISD is seeking approval for a clothing donation bin to be placed on the school property. The clothing donation bin will be located on the east parking lot at the rear of the school. The donation bin for clothing items is proposed as a fundraiser for a school recycling projects and as a community service project. Specifications of the clothing donation bin are provided under Attachment "C" of the staff report. Due to the limited scope of this request, information on the site location, bin specifications, and photographs for the project are included in this Staff Report and the Presentation. ACTION NEEDED: 1) Conduct Public Hearing 2) Consider Specific Use Permit for a Clothing Donation Bin Approval Request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information — Link to PowerPoint Presentation (D) Staff Review Summary #1 (E) Surrounding Property Owners Map and Responses (F) Resolution No. 14-011 STAFF CONTACT: Dennis Killough (817) 748-8072 Patty Moos (817) 748-8269 Case No. ZA14-014 BACKGROUND INFORMATION OWNERS: Carroll ISD APPLICANT: Matt Miller, Carroll ISD PROPERTY SITUATION: 801 Shady Oaks Drive LEGAL DESCRIPTION: Lot 1, Block 1 Carroll ISD #1 Addition LAND USE CATEGORY: Public Semi -Public CURRENT ZONING: "CS" Community Service District STRATEGIC LINK: This request meets Objective B5 of the City of Southlake's Strategy Map: Promote opportunities for partnerships and volunteer involvement. TRANSPORTATION ASSESSMENT: This request does not affect traffic on or around the property TREE PRESERVATION: The proposed clothing donation bin is to be installed on the existing east parking lot surface; no trees will be affected by the request. STAFF COMMENTS: Staff Review Summary #1 is located in Attachment D. PLANNING AND ZONING COMMISSION: Approved (4-0) Subject to Staff Review Summary No. 1 and Staff Report dated April 11, 2014; and further restricting the time period for three (3) years. N:ICommunity DevelopmentlMEMO12014 CasesO14 - SUP - Durham Intermediate Donation Bins Case No. Attachment A ZA14-014 Page 1 Vicinity Map Durham Intermediate school 801 shady Dabs Drive �] Y13 906 901 9Ct ... 900 440 194 400 BO5 545 52S 1r�] 469 60i ss9 336 9 m 0 SOL 800 T5V -� 0 --- 0 1150 - 465 HER'�'iC�C 6R #16 n :17 81 809 W �I .15 Si_ e0i c04 c00 716 712 7"' 70L 700 Q 705 701 17 ;i' eV3 801 717 713 e su 808 804 fi10 �5 6C6 ix 6� i}Y Gil OV Go; fi07 5p6 B B 404 400 3S 3M � mid isa 16s i15 1-i t" 4Z4 4= 41G 41^ • W Cry p 415 401 700 705 7 705 709 700 6G i u 9 sio- so -a s06 scx $ C. Y''v SiT $�' 640 Er's 6B} efts ee3 511 K9 607 606 9' g �h fi30 SiFi 644 61S B�0 fiW B31 7'V 716 712 708 .. C )� 739 e10 570 i490 I" L4 FIdRYfs0 B00 Ko ae4 ::a E70 5s] ..' Specific Use Permit 5 0 15D300 600 reet Case No. ZA14-014 Attachment B Page 1 Plans and Support Information Case No. Attachment C ZA14-014 Page 1 Specifications for the Donation Bin Carroll ISD Donation Bin at Durham Intermediate 1. Start date -end date: Spring 2014-ongoing 2. Purpose of the bin: One goal of the shoes and clothing bin at Durham is to raise funds for the Durham Intermediate Recycling Club. Funds received will be used to buy recycle bins for Durham classrooms and any other supplies the club might need. Another goal is to encourage community outreach to our students and to teach the importance of recycling. The donation bin will help serve as a reminder for our students that life must be emphasized in the context of personal expectations, a positive environment, and a strong sense of community outreach. 3. Maintenance plan: Routes are run every week by professional and courteous truck drivers. The goal is to visit each one of our bins every three days. The drivers will check on and take pictures of each bin to document any damage or vandalism. They will also be equipped to remove any graffiti that might be left on the bin. 4. Proposed bin dimensions a. Capacity in cubic feet: Each bin is made of heavy -gauge steel and weighs 560 pounds. There are two size bins; 164 cf and 89 cf. The larger bin holds 800-900 pounds of clothing and the smaller bin holds 350-500 pounds of clothing. b. Labeled distance from the property line: The Bin will be inside our property and to the back of the Durham Campus, approximately 450 If from the south property line. c. Labeled dimensions of the bin: The larger bin is 72" W x 45" D x 76" H (164 cf) and the smaller bin is 45"W x 45" D x 76" H (89 cf). d. Signage on the bin Case No. Attachment C ZA14-014 Page 2 SPECIFIC USE PERMIT REVIEW SUMMARY Case No.: ZA14-014 Review No.: Two Date of Review: 3/26/14 Project Name: Carroll ISD Donation Bin at Durham Intermediate School APPLICANT: Carroll Independent School District- Durham Intermediate School 801 Shady Oaks Drive Southlake. TX 76092 Phone: 817-949-8210 Contact: Matt Miller OWNER: Same Phone: Email: CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 2/3/14 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT Patty Moos AT (817) 748-8269. Informational Comments Proposed program must comply with all requirements in Zoning Ordinance No. 480, Section 45.13, Specific Regulations for Donation Bins (a copy has been attached for your review). See the next page for a check list for the project. Please note: Section 45.4, General Requirements: A specific use permit shall automatically expire if a building permit is not issued and construction begun within six (6) months of the granting of the specific use permit or if the use shall cease for a period of six (6) months. Please consider contacting the city regarding the SPIN meeting process (817) 748-8029. Denotes Informational Comment 45.13 SPECIFIC REGULATIONS FOR DONATION BINS a. A donation bin shall be permitted only as an accessory use to the principal use established on the lot or tract of land. b. The applicant must disclose the intended recipient of collected items and the percentage of funds collected or goods collected which will be paid or given to a charitable organization. c. The applicant must submit written permission of property owner consenting to the erection and maintenance of the donation bin. d. The specific use permit shall provide that the permit holder shall: 1) keep the area around the bin free of litter; 2) remove graffiti from the bin within 48 hours of discovery; and 3) maintain the bin painted or otherwise unrusted and undented and in good repair. e. A minimum lot size of 43,560 square feet is required to locate a bin. f. No more than one bin may be maintained on a lot. g. A bin shall not be located closer than 1,000 feet to another bin. h. A bin must be at least 300 feet from the property line of a school. i. The location of a bin shall not reduce the minimum parking requirements or effectiveness of landscaped areas within the site. j. A bin shall not exceed a capacity of 512 cubic feet. k. A bin must be cleared of contents at least once every two (2) weeks. I. Bins must be safely designed in a manner that prevents the tipping over and prevents children from entering inside the bin. Case No. Attachment D ZA14-014 Page 1 m. Each bin shall bear the name and phone number of the owner and all charitable organizations which benefit from the collected materials. n. All collected items must be fully contained within the bin. o. All bins shall be located on a paved surface. Case No. Attachment D ZA14-014 Page 2 Surrounding Property Owners Durham Intermediate School EE&Pwner ZqPing Addr4l Acreage Response 1. Yetman, Bert M Etux Helga B SF1-A PO Box 92717 4.94 NR 2. Williamson, Ray C SF1-A 479 W Highland St 2.60 NR 3. Keene, J Randall Etux Terri G SF1-A 525 W Highland St 5.09 NR 4. Spiegelman, Paul & Teresa SF1-A 545 W Highland St 4.39 NR 5. Hamilton, Ronald L AG 1029 Shady Oaks Dr 1.49 NR 6. Runyan, Billy W Etux Betty AG 979 Shady Oaks Dr 0.99 NR 7. Wasdyke, Calvin & Elizabeth SF20A 404 W Chapel Downs Dr 0.47 NR 8. Fallon, William J Etux Tamara SF20A 408 W Chapel Downs Dr 0.46 NR 9. Spieth, Joel D Etux Elizabeth SF20A 412 W Chapel Downs Dr 0.49 NR 10. McLendon, James Etux Amanda SF20A 416 W Chapel Downs Dr 0.48 NR 11. Morgan, Robert SF20A 420 W Chapel Downs Dr 0.49 NR 12. Paul, Brian A Etux Paula G SF20A 424 W Chapel Downs Dr 0.50 NR 13. Gross, Kenneth Etux Betsy SF20A 428 W Chapel Downs Dr 0.52 NR 14. McDonald, Beverly G AG 587 Shady Oaks Dr 2.06 NR 15. Maykus, Kosse K Etux Debra SF20A PO Box 92747 1.32 NR 16. Ordinario, A P Jr Etux Evangel SF20A 432 Chapel Downs Ct 0.84 NR 17. Lucas, James C Etux Pamela K AG 585 Shady Oaks Dr 1.06 NR 18. Hmo Assoc Of Shady Oaks Inc RPUD 395 W State Hwy 114 Ste 300 0.04 NR 19. Hmo Assoc Of Shady Oaks Inc RPUD 395 W State Hwy 114 Ste 300 0.01 NR 20 Standard Pacific Of Texas Inc SF20A 909 Lake Carolyn Pkwy Ste 1700 0.55 NR 21 Standard Pacific Of Texas Inc SF20A 909 Lake Carolyn Pkwy Ste 1700 0.53 NR 22. Hendricks, James & Elizabeth SF20A 602 Loving Ct 0.53 NR 23. Jung, Teri F AG 600 Shady Oaks Dr 0.99 NR 24. Scherer, Hugh C & Terrilyn AG 620 Shady Oaks Dr 0.69 NR 25. Davis Park Ventures Llc AG 1502 Coryell Ct 0.54 NR 26. Carroll ISD CS 2400 N Carroll Ave 28.98 NR 27. Carroll ISD NRPUD 2400 N Carroll Ave 45.38 NR 28. Carroll ISD NRPUD 2400 N Carroll Ave 2.79 NR Case No. Attachment E ZA14-014 Page 1 29. Standard Pacific Of Texas Inc SF20A 909 Lake Carolyn Pkwy Ste 1700 0.53 NR 30. Hmo Assoc Of Shady Oaks Inc SF20A 395 W State Hwy 114 Ste 300 0.35 NR 31. Terra/Shady Oaks Lp RPUD 395 W State Hwy 114 Ste 300 0.36 NR 32. Terra/Shady Oaks Lp RPUD 395 W State Hwy 114 Ste 300 0.42 NR 33. Terra/Shady Oaks Lp RPUD 395 W State Hwy 114 Ste 300 0.35 NR 34. Terra/Shady Oaks Lp RPUD 395 W State Hwy 114 Ste 300 0.35 NR 35. Terra/Shady Oaks Lp RPUD 395 W State Hwy 114 Ste 300 0.38 NR 36. Terra/Shady Oaks Lp RPUD 395 W State Hwy 114 Ste 300 7.38 NR 37. Hmo Assoc Of Shady Oaks Inc RPUD 395 W State Hwy 114 Ste 300 0.23 NR 38. Terra/Shady Oaks Lp RPUD 395 W State Hwy 114 Ste 300 0.13 NR 39. Superintendent of Carroll ISD 2400 N Carroll Ave NR 40. Superintendent of Grapevine Colleyville ISD 3051 Ira E Woods Ave NR 41. Superintendent of Northwest ISD PO Box 77070 NR 42. 1 Superintendent of Keller ISD 350 Keller Pkwy NR Responses: F: In Favor O: Opposed To U: Undecided Notices Sent: Responses Received: Case No. ZA14-014 Twenty-nine (29) None NR: No Response Attachment E Page 2 RESOLUTION NO. 14-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A CLOTHING DONATION BIN ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 801 SHADY OAKS DRIVE, BEING DESCRIBED AS LOT 1, BLOCK 1, CARROLL ISD #1 ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a clothing donation bin on Carroll ISD property has been requested by a person or corporation having a proprietary interest in the property zoned as "CS" Community Service District; and, WHEREAS, in accordance with the requirements of Section 45.1 (45) and 45.17 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a clothing donation bin on property located at 801 Shady Oaks Drive, being described as Lot 1, Block 1, Carroll ISD #1 Addition as depicted on the approved Site Exhibit attached hereto and incorporated herein as Exhibit "A" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. Case No. Attachment F ZA14-014 Page 1 SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 6th DAY OF MAY, 2014. CITY OF SOUTHLAKE Mayor ATTEST: Alicia Richardson City Secretary Case No. Attachment F ZA14-014 Page 2 EXHIBIT `A" Plans and Support Information V rrr r r r fr rr f` T_• r r r r r r r r r r ,r- r 1,.. r r r r r ' L;�'- �� Address: 801 Shady Oaks Drive Southlake, Texas Property Owners: Carroll ISD Donation Bin Location Scope of Work: Installation of a donation bin as a fundraiser for the PTSO/ Community -- Service AW �► Case No. Attachment F ZA14-014 Page 3 Specifications for the Donation Bin Carroll ISD Donation Bin at Durham Intermediate 1. Start date -end date: Spring 2014-ongoing 2. Purpose of the bin: One goal of the shoes and clothing bin at Durham is to raise funds for the Durham Intermediate Recycling Club. Funds received will be used to buy recycle bins for Durham classrooms and any other supplies the club might need. Another goal is to encourage community outreach to our students and to teach the importance of recycling. The donation bin will help serve as a reminder for our students that life must be emphasized in the context of personal expectations, a positive environment, and a strong sense of community outreach. 3. Maintenance plan: Routes are run every week by professional and courteous truck drivers. The goal is to visit each one of our bins every three days. The drivers will check on and take pictures of each bin to document any damage or vandalism. They will also be equipped to remove any graffiti that might be left on the bin. 4. Proposed bin dimensions a. Capacity in cubic feet: Each bin is made of heavy -gauge steel and weighs 560 pounds. There are two size bins; 164 cf and 89 cf. The larger bin holds 800-900 pounds of clothing and the smaller bin holds 350-500 pounds of clothing. b. Labeled distance from the property line: The Bin will be inside our property and to the back of the Durham Campus, approximately 450 If from the south property line. c. Labeled dimensions of the bin: The larger bin is 72" W x 45" D x 76" H (164 cf) and the smaller bin is 45"W x 45" D x 76" H (89 cf). d. Signage on the bin Case No. Attachment F ZA14-014 Page 4 Case No. Attachment F ZA14-014 Page 5