Item 4H4H-1
CITY OF
SOUTH LAKE
MEMORANDUM
April 30, 2014
To: Shana Yelverton, City Manager
From: Candice Edmondson, Deputy Director of Community Services
Subject: Approve permit for CISD Art Exhibit April 24-26, 2015 in Town Hall in
conjunction with the Art in the Square festival
Action
Requested: City Council approval of a permit to display CISD artworks in Town
Hall April 24-26, 2015 in conjunction with the annual Art in the
Square festival
Background
Information: The permit requires a recommendation from the Southlake Arts
Council and approval by the City Council. If approved, the 2015 art
exhibit will be the fifth consecutive year of the CISD exhibit in
Southlake.
The display permit was submitted by the Southlake Public Library
for an exhibit in Town Hall to feature over 200 art pieces selected
by CISD art teachers from grades K-12 art classes. The exhibit will
consist of both floor and wall displays. Freestanding, portable floor
panels will be used to display the art pieces in the main Town Hall
lobby, in the courtroom lobby area and in the lobby area outside the
library. Artwork will also be displayed in the 3rd floor training rooms
in combination wall and floor displays.
Just as in previous years, the CISD art exhibit will coincide with the
concluding dates of the Strokes of Art in the Square exhibit. The
simultaneous exhibits in Town Hall lobby do not create a space
conflict since the CISD art pieces are mounted on floor panel units
and the other exhibit will be hung on the lobby walls.
The CISD exhibit will be managed and maintained by City of
Southlake Library staff and CISD art teachers who will monitor the
displays during the Art in the Square event. Coordination of set up
and tear down of the artwork will be handled by City staff. Proposed
exhibit schedule (hours of operation) will be determined closer to
the event date. The exhibition is not a fundraising event, but is held
concurrently with Art in the Square.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4H -2
Shana Yelverton, City Manager
Meeting Date — May 6, 2014
Page 2 of 3
The permit meets the provisions of the Public Art Display and
Performance Policy. A copy of the permit is attached for your
review.
Previously approved public art displays in Town Hall lobby include:
2011
April 15 — 17, 2011 CISD Student Art Exhibit
April 19 — May 17, 2011 Art in the City and Reception
November 2 — November 30, 2011 Renderings of Roundabout Sculptures
December 17 — December 31, 2011 Sister Cities Young Artist Showcase
K4 K
February 17 — April 16, 2012
April 26-29, 2012
September 9 — October 31, 2012
December 16 — January 25, 2013
2013
February 17 — April 28, 2013
April 26 — 28, 2013
September 8 — October 31, 2013
2014
Winter Arts in Town Hall Reception and
Exhibit
CISD Student Art Exhibit
Fall Through the Lens Exhibit and
Reception
Sister Cities Young Artist Reception and
Showcase
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
Touches of Hope Reception and
Exhibit
February 23 — April 27, 2014 Strokes of Art in the Square Reception
and Exhibit
April 25-27, 2014 CISD Student Art Exhibit
Sept 7—Oct 17, 2014 (pending approval) Texas Rangers Baseball Art Reception
and Exhibit
2015
February 22 — April 26, 2015 Strokes of Art in the Square Reception
(pending approval) and Exhibit
April 24 — 26, 2015 (if approved) CISD Student Art Exhibit
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4H -3
Shana Yelverton, City Manager
Meeting Date — May 6, 2014
Page 3 of 3
Financial
Considerations: Approval of the CISD Art Exhibit Permit requires no additional
funding.
Strategic Link: This permit is linked to the City Council Focus Area of Partnerships
and Volunteerism. The permit also addresses the corporate
objectives of providing opportunities for partnerships and volunteer
involvement and enhancing the sense of community by providing
excellent customer service and citizen engagement opportunities.
Citizen Input/
Board Review: The permit for the exhibit complies with provisions of the Public Art
Display and Performance Policy.
Southlake Arts Council recommended approval (7-0) April 23, 2014
City Council consideration May 6, 2014
Legal Review: The permit form was reviewed previously with the Public Art
Display and Performance Policy by the City Attorney
Alternatives: Approve the permit as presented
Approve the permit with modifications
Decision not to approve the permit
Supporting
Documents: Public Art Display Permit
Recommendation: City Council approval of a permit to allow the CISD art exhibit April
24 - 26, 2015 in the Town Hall main lobby, courtroom lobby, library
lobby and 3rd floor training rooms in conjunction with the annual Art
in the Square festival.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Public Art Display and/or Performance 4H - 4
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Town Hall — 2nd floor main lobby, 2nd floor courtroom lobby, 3rd floor
training rooms and 16t floor lobby area outside the Library
CONTACT INFORMATION
Person Responsible: Candice Edmondson, on behalf of Southlake Public Library and CISD Art
Department
Phone: 817.748.8311
Cell Phone: 817.239.8919 E-Mail Address: cedmondsona-ci.southlake.tx.us
Address: 1400 Main Street # 210 City: Southlake State: TX Zip: 76092
Alternative Contact:
Phone Number: E-mail:
DISPLAY or PERFORMANCE INFORMATION
Requested Date: April 24 — 26, 2015, concurrently with Art in the Square weekend
This request is the same weekend as the exhibit, Strokes of Art in the Square, Feb 22 - April 26, 2015, in
the Town Hall lobby. Both exhibits were displayed simultaneously the last two years and have not created
a space conflict.
Type of Display or performance: CISD student artwork exhibit
Duration of the event or performance: 3 days, April 24 — April 26, 2015 (set up 4/24; tear down 4/26)
Detailed Information including a plan of needed wall or floor space about the display or
performance, including planned activities or any equipment/special needs: The CISD exhibit will
include several hundred artworks, selected by art teachers from students grades K-12 participating in
Carroll School District art classes. The exhibit will consist of both floor and wall displays. CISD artwork will
be displayed on freestanding floor panels in the Town Hall lobby, the 2nd floor courtroom lobby and 1st
floor library lobby areas. Artwork will also be displayed in the 3rd floor training rooms in combination wall
and floor displays. The exhibit will be managed and maintained by City of Southlake Library staff with
CISD art teachers who will monitor the displays during the Art in the Square event. Proposed exhibit
schedule (hours of operation) will be determined closer to the event date. The exhibit is sponsored by the
Southlake Public Library and CISD Art Department.
4H - 5
Organization Represented: Southlake Public Library and CISD Art Department
Non -Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No