Item 4G4G-1
CITY OF
SOUTH LAKE
MEMORANDUM
April 30, 2014
To: Shana Yelverton, City Manager
From: Candice Edmondson, Deputy Director of Community Services
Subject: Approve permit to allow an art gallery reception February 22, 2015 and an
art exhibit February 22 — April 26, 2015 in Town Hall lobby
Action
Requested: City Council approval of a permit to allow the annual Strokes of Art
in the Square art gallery reception on Sunday, February 22, 2015
and an art exhibit February 22 - April 26, 2015 in the Town Hall
lobby
Background
Information: The permit requires a recommendation from the Southlake Arts
Council and approval by the City Council. The permit involves
approval for two activities — the art gallery reception in February
and the corresponding art exhibit February - April.
The current permit for consideration is for the Strokes of Art in the
Square reception on February 22" d to be held in the Town Hall
lobby. The reception will require 100% of the lobby area and will
include a program introducing the featured artists, refreshments
and entertainment.
The art exhibit, February 22 — April 26, 2015, will showcase artwork
from the 2015 Art in the Square Featured Artists. The artwork will
not exceed 30% of the lobby wall space and will be hung on wall
panels using the same gallery display system used for previous
displays. The pieces will be placed based on size and aesthetic
concerns related to color and composition.
Sponsors of the reception and exhibit include Southlake Arts
Council, APEX Arts League and Art in the Square.
The reception and exhibit are not fundraising events, but are
opportunities to showcase artistic skills and talent. The artist or
his/her representative cannot actively solicit the sale of art other
than passively indicate the artist's contact information on the
artwork.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4G -2
Shana Yelverton, City Manager
Meeting Date — May 6, 2014
Page 2 of 3
The permit meets the provisions of the Public Art Display and
Performance Policy. A copy of the permit is attached for your
review.
Previously approved public art displays for the Town Hall lobby
include:
2011
April 15 — 17, 2011 CISD Student Art Exhibit
April 19 — May 17, 2011 Art in the City and Reception
November 2 — November 30, 2011 Renderings of Roundabout Sculptures
December 17 — December 31, 2011 Sister Cities Young Artist Showcase
2012
February 17 — April 16, 2012
April 26 — 29, 2012
September 9 — October 31, 2012
December 16 — January 25, 2013
2013
February 17 — April 28, 2013
April 26 — 28, 2013
September 8 — October 31, 2013
2014
Winter Arts in Town Hall Reception and
Exhibit
CISD Student Art Exhibit
Fall Through the Lens Exhibit and
Reception
Sister Cities Young Artist Reception and
Showcase
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
Touches of Hope Reception and
Exhibit
February 23 — April 27, 2014 Strokes of Art in the Square Reception
and Exhibit
April 25 — 27, 2014 CISD Student Art Exhibit
Sept 7—Oct 17, 2014 (pending approval) Texas Rangers Baseball Art Reception
and Exhibit
February 22 — April 26, 2015 Strokes of Art in the Square Reception
(if approved) and Exhibit
Financial
Considerations: The City may contribute up to $2,500 for reception refreshments
and entertainment and the shipping of artwork. Funding will be
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4G -3
Shana Yelverton, City Manager
Meeting Date — May 6, 2014
Page 3 of 3
made available in the FY 2015 Public Art Budget, pending City
Council approval.
Strategic Link: This permit is linked to the City Council Focus Area of Partnerships
and Volunteerism. The permit also addresses the corporate
objectives of providing opportunities for partnerships and volunteer
involvement and enhancing the sense of community by providing
excellent customer service and citizen engagement opportunities.
Citizen Input/
Board Review: The permit for the exhibit and reception complies with provisions of
the Public Art Display and Performance Policy.
Southlake Arts Council recommended approval (7-0) April 23, 2014
City Council consideration May 6, 2014
Legal Review: The permit form was reviewed previously with the Public Art
Display and Performance Policy by the City Attorney
Alternatives: Approve the permit as presented
Approve the permit with modifications
Decision not to approve the permit
Supporting
Documents: Public Art Display Permit
Recommendation: City Council approval of a permit to allow the annual Strokes of Art
in the Square art gallery reception on Sunday, February 22, 2015
and an art exhibit February 22 — April 26, 2015 in Town Hall lobby.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council 4G - 4
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd floor main lobby
CONTACT INFORMATION
Applicant: Candice Edmondson, on behalf Southlake Arts Council
Phone: 817.748.8311
Cell Phone: 817.239.8919 E-Mail Address: cedmondsona-ci.southlake.tx.us
Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092
Alternative Contact: Terri Messing
Phone Number: 817.307.2224 E-mail: terrimessinga-verizon.net
DISPLAY or PERFORMANCE INFORMATION
Requested Date(s):
1) Reception — Sunday, February 22, 2015, 5:00 — 6:30 pm
2) Exhibit — February 22, 2015 — April 26, 2015 (Art in the Square weekend)
Type of Display or Performance:
1) Reception — The Strokes of Art in the Square gallery reception is the premier event for the annual
Art in the Square festival.
2) Exhibit — The Strokes of Art in the Square exhibit will showcase artwork from the 2015 Art in the
Square Featured Artists.
Duration of Event(s) or Performance:
1) Reception — The art gallery reception duration is February 22, 2015, 5:00 — 6:30 pm only.
2) Exhibit — The art exhibit duration is for approximately two (2) months (February 22, 2015 through
April 26, 2015).
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
1) Reception -- The art gallery reception Sunday, February 22, 2015 will require 100% of the lobby
area in Town Hall. The reception will include a program and will feature brief speeches by event
sponsors, recognition of the artists, entertainment and refreshments. The reception will be
managed and arranged the same as previously approved events.
4G - 5
Public Art Display and/or Performance Facility and Property Use Permit
Page 2
2) Exhibit — The exhibit will feature art pieces from the 2015 Art in the Square Featured Artists. The
exhibit will require less than 30% of the lobby wall space and will be hung on wall panels using
the same gallery display system used for previous displays. The exhibit will be managed and
maintained by City of Southlake staff with APEX Arts League members who will monitor the
display during the event. The exhibit is sponsored by the Southlake Arts Council, APEX Arts
League and Art in the Square. Publicity for the exhibit and the reception will be provided by the
City of Southlake, APEX Arts League and Art in the Square.
Organization Represented: Southlake Arts Council, APEX Arts League and Art in the Square
Non -Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No