Item 4F4F-1
CITY OF
SOUTHLAKE
MEMORANDUM
April 30, 2014
To: Shana Yelverton, City Manager
From: Candice Edmondson, Deputy Director of Community Services
Subject: Approve permit to allow an art gallery reception on September 7, 2014
and an art exhibit September 7 — October 17, 2014 in Town Hall lobby
Action
Requested: City Council approval of a permit to allow an art gallery reception on
Sunday, September 7, 2014 and an art exhibit September 7 —
October 17, 2014 in the Town Hall lobby
Background
Information: The permit requires a recommendation from the Southlake Arts
Council and approval by the City Council. The permit involves
approval for two activities — the art gallery reception in September
and the corresponding art exhibit in September and October.
City Council has previously approved permits for fall art receptions
and exhibitions, Fall Through the Lens (2012) and Touches of Hope
(2013).
The current permit for consideration is for an art exhibit, September
7 — October 17, 2014, that will feature Texas Rangers' themed
artwork by local artist and Southlake Arts Council member
Lamberto Alvarez. The theme was selected to help promote the
Texas Rangers Miracle League Field at Bicentennial Park and the
programs that will benefit special needs athletes. The artwork will
not exceed 30% of the lobby wall space and will be hung on wall
panels using the same gallery display system used for previous
displays. The pieces will be placed based on size and aesthetic
concerns related to color and composition.
The art gallery reception on September 7t" will be held in the Town
Hall lobby. The reception will require 100% of the lobby area and
will include a program introducing the featured artist, refreshments
and entertainment. Members of the Miracle League of Southlake
and future Miracle League players will be in attendance to help
promote the new Texas Rangers Miracle League Field.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4F -2
Shana Yelverton, City Manager
Meeting Date — May 6, 2014
Page 2 of 3
Sponsors of the reception and
Council and APEX Arts League
League of Southlake.
exhibit include Southlake Arts
in partnership with the Miracle
The reception and exhibit are not fundraising events, but are
opportunities to showcase artistic skills and talent. The artist or
his/her representative cannot actively solicit the sale of art other
than passively indicate the artist's contact information on the
artwork.
The permit meets the provisions of the Public Art Display and
Performance Policy. A copy of the permit is attached for your
review.
Previously approved public art displays/events for the Town Hall
lobby include:
K4 `I
April 15 — 17, 2011 CISD Student Art Exhibit
April 19 — May 17, 2011 Art in the City and Reception
November 2 — November 30, 2011 Renderings of Roundabout Sculptures
December 17 — December 31, 2011 Sister Cities Young Artist Showcase
2012
February 17 — April 16, 2012
April 26-29, 2012
September 9 — October 31, 2012
December 16 — January 25, 2013
K4 161
February 17 — April 28, 2013
April 26 — 28, 2013
September 8 — October 31, 2013
2014
February 23 — April 27, 2014
April 25-27, 2014
Sept 7—Oct 17, 2014 (if approved)
Winter Arts in Town Hall Reception and
Exhibit
CISD Student Art Exhibit
Fall Through the Lens Exhibit and
Reception
Sister Cities Young Artist Reception and
Showcase
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
Touches of Hope Reception and
Exhibit
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
Texas Rangers Baseball Art Reception
and Exhibit
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4F -3
Shana Yelverton, City Manager
Meeting Date — May 6, 2014
Page 3 of 3
Financial
Considerations: The City may contribute up to $2,000 for the reception, including
refreshments and entertainment. Funding is available in the FY
2014 Public Art Budget. The artist is not paid for display or
associated costs related to delivery and pick up of the art pieces.
Strategic Link: This permit is linked to the City Council Focus Area of Partnerships
and Volunteerism. The permit also addresses the corporate
objectives of providing opportunities for partnerships and volunteer
involvement and enhancing the sense of community by providing
excellent customer service and citizen engagement opportunities.
Citizen Input/
Board Review: The permit for the exhibit and reception complies with provisions of
the Public Art Display and Performance Policy.
Southlake Arts Council recommended approval (6-0) April 23, 2014
City Council consideration May 6, 2014
Legal Review: The permit form was reviewed previously with the Public Art
Display and Performance Policy by the City Attorney
Alternatives: Approve the permit as presented
Approve the permit with modifications
Decision not to approve the permit
Supporting
Documents: Public Art Display Permit
Recommendation: City Council approval of a permit to allow an art gallery reception on
Sunday, September 7, 2014 and an art exhibit September 7 -
October 17, 2014 in Town Hall lobby.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council 4F - 4
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd floor main lobby
CONTACT INFORMATION
Applicant: Candice Edmondson, on behalf Southlake Arts Council
Phone: 817.748.8311
Cell Phone: 817.239.8919 E-Mail Address: cedmondsona-ci.southlake.tx.us
Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092
Alternative Contact: Terri Messing
Phone Number: 817.307.2224 E-mail: terrimessinga-verizon.net
DISPLAY or PERFORMANCE INFORMATION
Requested Date(s):
1) Reception — Sunday, September 7, 2014, 3:00 pm to 4:30 pm
2) Exhibit — September 7, 2014 — October 17, 2014
Type of Display or Performance:
1) Reception — The art gallery reception will be held to kick-off the art exhibit.
2) Exhibit — The exhibit will consist of 10-12 assorted art pieces by local artist and Southlake Arts
Council member Lamberto Alvarez. The theme of the artwork is Texas Rangers Baseball.
Duration of Event(s) or Performance:
1) Reception — The art gallery reception duration is September 7, 2014, 3:00 — 4:30 pm only.
2) Exhibit — The art exhibit duration is for approximately a month and a half (September 7, 2014
through October 17, 2014).
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
1) Reception -- The art gallery reception Sunday, Sept 7, 2014 will require 100% of the lobby area in
Town Hall. The reception will include a program introducing the featured artist, refreshments and
entertainment. The reception will be managed and arranged the same as previously approved
events.
4F-5
Public Art Display and/or Performance Facility and Property Use Permit
Page 2
2) Exhibit — The Texas Rangers Baseball themed art exhibit will include 10-12 art pieces by local
artist and Southlake Arts Council member Lamberto Alvarez, approved by the Southlake Arts
Council. The theme was selected to help promote the Texas Rangers Miracle League Field at
Bicentennial Park and the programs that will benefit special needs athletes. The exhibit will
require less than 30% of the lobby wall space and will be hung on wall panels using the same
gallery display system used for previous displays. The exhibit will be managed and maintained by
City of Southlake staff with APEX Arts League members who will monitor the display during the
event. The exhibit is sponsored by the Southlake Arts Council and APEX Arts League in
partnership with the Miracle League of Southlake. Publicity for the exhibit and the reception will
be provided by the City of Southlake, APEX Arts League and the Miracle League of Southlake.
Organization Represented: Southlake Arts Council and APEX Arts League, in partnership with the
Miracle League of Southlake.
Non -Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No