Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
(May 6, 2014)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Item 4C
Subject: Approve annual purchase agreement with Stripe -A -Zone, Inc.
in an amount not to exceed $130,000
Action
Requested: Approve annual purchase agreement with Stripe -A -Zone, Inc. in an
amount not to exceed $130,000
Background
Information: The Street Division routinely uses the services of a pavement
marking contractor after paving projects and to replace worn
pavement lane markings and cross walks throughout the City.
Chapter 271 of the Texas Local Government Code permits
governmental entities enter in to inter -local agreements to share
contracts which have met the statutory bidding requirements. The
City of Southlake has such an agreement with a number of cities
including the City of Grand Prairie. Southlake's Street Division
would like to take advantage of the competitive pricing in Grand
Prairie's contract with Stripe -A -Zone, Inc. for pavement marking.
Financial
Considerations: Funding for purchases under this agreement is available in the FY
2014 operating budget for the Street Division.
Strategic Link: The maintenance of city streets links to the city's strategy map
relative to focus area of Infrastructure. The specific corporate
objective that is met by this approval is investing to provide and
maintain high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: Yes
Item 4C
Alternatives: The City Council may approve or deny this agreement.
Supporting
Documents: Grand Prairie pricing and award letter
Staff
Recommendation: Approve annual purchase agreement with Stripe -A -Zone, Inc. in an
amount not to exceed $130,000
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works - Operations
Bid 11100
Pavement Marking Service
I Pavement Marking Service
L.c'r '- Aug 8, 2011 8:33:35 AM CDT
f, rl i-^G 9;�'e Aug 24, 2011 2:00:00 PM CDT
Aug 22, 2011 5:00:00 PM CDT
E3':_1 Angr Mize
Buyer
purchasing
972-237-8262
amizet@gptx.org
1._:r;��i +l17atfi tt 1 year
u:•''r 0 kene:'+a'. 4 annual renewals
Pri•=:=': Gor;;J '::r Not Applicable
rr J rL'Mmerts This is a re -advertisement, previously bid on 11092.
It is the intent of this specification to obtain an annual price agreement for the purchase
of pavement marking service for the City of Grand Prairie. This contract shall begin an or
after October 21, 2011.
Information, [questions or clarification concerning the intent of these specifications are
available by contacting the city Purchasing Division, Ms. Angi Mize, 972-237-8262,
amize�gptx.org, Monday - Friday, between 7:30. AM and 4:00 PM.
Item Response Form
:sem 11100-01-01 - Reflective pavement Marking TY I W BRK 4"
;' rlrt°t'r 30000 linear foot
City of Grand Prairie
fJt) Locat:, ' E p -O i
QtY =' �'-
Description
'I'll:• -I 1_ I',. rri -ii rb:-i] L' ri i.r J::r'•'_ :ll r ....:['=t«. � € LNCj .. r =t
11100101-02 • Reflective Pavement Marking TY I W FRK 6'
_ 30000 linear foot
53
City of Grand Pr atr rE
QtY
Description
I 1100-0 1 -03 - Reflective Pavement Marking I Y I W 5 LD .1
Li ri 30000 linear foot
e V6'
V :J' if, I City (if Grand Pfair-te
Qty
Description
w� 41 7 ' 7 '1 A
11100-01-04 - Reflective Pavement Marking TY I W SLD 6"
quart ty 30000 linear foot
orw- Pi -r-t2
Oel-,.,,2ry LocaL,on City of Grand Prairie
[!-� Lcca1L:,m Sperifw-d
Qty
Description
RefleCD.;E '-'3Fkir,g Tf i S1 F' A- r jccerda-iLc u'oth
Iter-ri 11-100-01-05 - Reflective Pavement Marking TY I AO SLD 12"
1 7500 linear foot
E.-ch, el La�a'iOr City of Grand Prairie
-Jo L�-Ca'110�'
i - -
Qty ' 0 -
Description
C- t I,.- r F-,],/ •- M a r" " f , 2 r k- i.- i --- TY I ','v r I, c,-- o, d a r. c h -i i -gy p I a s u 1 4 -.-, p I j � p f i L a ! i
I 1100-0 1 -06 - Reflective Pavement Marking TY I W SLD 24
LO DD 7500 linear foot
City of Grand Prairie
Qty
Description
11100 -0 1 -0 7 Reflective Pavement Marking TY I W SLD ARROW
108 each
f. •°1i, F r City of Grand Prairie
:1;
Qty
Descf ipt inn
h'`�It':_.. _ r'...r'.'F_ l• h � _..i. k,0, r1r7;•• r ...tn : f it t
i:rrn II100-01-08 - Reflective Pavement Marking TY I W SL.D DBL ARROW
Huai r 30 each
�yr�:L� ry �ct�i[ir.n City of Grand Prairie
Qty a:
Description
Rr c:C[ivC Pa,emenl r0,a-k,nc Tk f 1'f SLJ DEL in arcordarice ::i:f, Therrnopla=!r,. Hnt Appliwd specir:ratran.
It r 11100-01-09 - Reflective Pavement Marking TY I W SI-D WORD
�,.ar.[,'', 30 each
:-nit
Lc:a`.ro-I City of Grand Prairie
ll _c at of p:6fied
Qty 31�
❑ascription
Reflecti ,e r av�_rn; ,a Harking T'r " V _' 7 VIVORD In arcc:rdance with Therrnoplasl.r,_, Ho? A.-a:re, pec,f,rvt on
?[Cart
11100-01-10 - Reflective Pavement Marking TY I W SL.D RR }LING
C}uaLLrit:
30 each
itit r'r;E:
1 30<7 - r
Dili r'-r} ova'.
City of Grand Prairie
Qty .i'i
Description
Re`1F::ti; P= .er n; 'ia F:i 1 I .'.' C. R1 :lJ'� ..:,r ri tit Them c:plas7 ,,.. !i:__ Ali :t: 1 fc=iT°•_o,ron
Irc,r, 11100-01-11 - Reflective Pavement Marking TY I Y SLD 4"
tiuJn:1: 60000 linear toot
P
City of Grand Prairie
Qty t
Description
:, rr. 11100-01 12 Reflective Pavement Marking TY iJ W BRK 4'
'. 15000 linear foot
f. :o City of Grand Prairie
Qty
Description
r eflE t.'. C'a -,er Qrl` ! i7'r r a 4. a ar dan; t` 1.=•fleetivt f%adF_
i:er;: 11100-01-13 - Refie_ctive Pavement Marking TY 11 W BRK 6"
Quai,W,y 15000 linear foot
Lin lt Pi ice
De[ ve?y Lo[ ircr Uty of Grand Prairie
Q kOCatiz)-1 SPeP i` eF`
Qty F " e
Description
Rvflec"Ive paverner'. ;'larklrr; rl' 1; ., 6PK E. in acrcrdnr ce ,,lrh Thermoplastic oplastic ro[ P,)filP.d ape i` _a;icr.
ItErn 11100-01-14 - Reflective Pavement Marking TY 11 W SLD 4"
QoanCl[y 15000 linear foot
I_inrt Pric-
•
rlelivon., Lorain. City of Grand Prairie
fd,, Lc,--atlorl SOe�:,f,ed
Qty
Description
-efleeiive Paver -lei_ h• aik,ng Ty II [, L In acccrw!tr Rer,ectivo Pavement i off .irlg Spe,-If,.aur�,n
iLiLn, 11100-01-15 - Reflective Pavement Marking TY 11 W SLD 6"
�u:. r Lit, 15000 linear foot
City of Grand Prairie
Description
r 11100-01 16 - Reflective Pavemenr Marking TY II W SI.C] 12'
3000 linear, foot
.Ir �r, • P` i7
City of Grand Prairie
Qty
Description
r;J�r—._ 7
rr 11100-01-17 -Reflective Pavement Marking 'iY II W SLD 24'
,21_)an,lty 1500 kinear font
li ice C ��
r
City of Grand Prairie
Qty 17J7
Description
Reflect+.ve PavzernE�nt i iark•ric - II SLED ,. ill aL.c.<<rdarr'�
t'.eT 1.1100-01-18 - Reflective Pavement Marking TY II W SLD ARROW
'uart[ty 30 each
iri'[G Oe-
S.
'i v L•==at[rrI City of Grand Prairie
.�+ Lr rCJ.if', �Spef—fiei
Qty ?:.
Description
..^.eflecriv.' Paveriienr NarK{ncj T•r E. V`, S� 0 in a�_cotcfance �rlth Reflective ng SpeL-1icatic'i
rt^ r; 11100-01-I9 - Reflective Pavement Marking TY II W S.LD DSL ARROW
24 each
;'rry W-I-ai[:}ri City of Grand Prairie
Qty -.
Description
=1 -LID L j Bt i M i•.n a c tGru:ir rrlth Pef!-:.L c; '1.-r"r a: f,t ...
!!t rrl 11100-01-20 - Reflective Pavement Marking TY I1 W SLD WORD
:lli1 74 each
4.J f%
Crty of Grand Prairie
Qty
Description
it,•-. 11100-01 21 - Rpfiective Pavement Marking TY 11 W SLD RR X1NG
r,.7•:ul.'; 24 each �� }•U�- l (]
;r il:'• r :' i ca[: City of Grand Prairie
Description
?t�`lec:s� . - I�[:. f-ia fr'_J 1 I .' i.._. RK XIf:_ in ai_rrJan IUn PkfPa: -t 1.=[
Ite',i 11100-01-22 - Reflective: Pavement Marking TY II Y SL€3 4"
Quantity 7500 linear foot
01it Price
6
?eflvel y I ocat:o : City of Grand Prairie
Qty S r`':i
Description
Reflective avem,rr' +,=:t , i" N ` tir f:' - n &C dr J3flre .:Itr F:e`ie�[i:e Pa:«rre' i k'ina _'F:r -. [
Item 11100-01-23 - Eliminate Existing Pavement Marking R"
�uanbty 7500 linear foot
Jn+Z Pnre
P
Deiivery taca;lur+ City of Grand Prairie
[Jc Lo _at,on Specified
(Qty 7�50
Description
E,im nate Fxishl . F:.-. Nnt Park;n; Ir• �_CEI[minatirkg Fa e;'ent �.rk,':gs irrc fira[cn
Item I I100-01-24 - Eliminate Existing Pavement Marking 12"
Quarinty 3000 linear foot
Jr%'t Pn[e�
r.c y LLC3t1C rl City of Grand Prairie
Description
Qt Y L7 .-,
11100-01-25 • Eliminate Existing Pavement Marking 24
I500 4ine et foot
i S s
elr, rI ; City of Grand Prairie
Qty
Description
WI: . ..' , t, :f I! i1 [4 ,., t ..ir E n.3' n _:e h f'r-_1--
;trr: 11100 01 26 - Eliminate Existing Pavement Marking ARROW
,.,ar,t-I 30 each
.+n,it �rrre Q
Gt Lccat .•ri City of Grand Prairie
..LGC.dtit;" �F+e1=I`leti
Qty ;
Description
cl[rninate-xis'.r g Pu,_... iNarking ARFOV.. I`1 wlarkEr�
S j7 F!'Ifli cIti�(°
iten' 11100-01-27 - Eliminate Existing Pavement Marking WORD
O,Aar.trty 24 each
Deiiv,ery i.ocarl&r• City of Grand Pra+r,e
rJr• LoLatIar. Sp�-iCrfi. d
Qty 2-
Description
�1;9iina0€ Existrric ._.rrnen-, Ha•klrty ...:Rtr 1r a-cordan e 1'vIth minatlny P2:,enitfr r-;3,kir:g3 jr.: i-,a -Kerc
1tr rrI 11100-01-28 - Eliminate Existing Pavement Marking RR XING
,:Uarn:it 24 each
.:�il'.•L•`y LC,3 ICr' City of Grand Prairie
Qty
Description
F1 .,;1 atF ?[-tii1...1 r1,_ !•:c'w. q _..__ ;rda'l_. .:It . E: i,rf c',tlr f=.3, , ri fl : :a' f 1 .er,
11100 01.29 - Pavement Marking Preparation a
i .3' ,It, 3000 linear foot
City of Grand Prairie
Descrsptron
.. F. -, .. r.•r�- P&, orIi.-I i' tri al _ .. 1 r
11100-01-30 - Pavement Marking Preparation 12"
_..a' ii1.y 1500 linear foot
�t-II - r, ; :j. a;r:.n City of Grand Prairie
Qty I; ._
Description
P � : er--cn: f'ij• �: <J PF =fi:. 12 In a• _, h ' :. ti:l[l} Pa : c'rr;er: --.�ji face r e P a r _;I !i.a I o ; - r_ .IIIca or.
Iterr: 11100-01-31 - Pavement Marking Preparation 24"
QGan,rtV 750 frnearfoot
Jn
City of Grand Prairie
N4::. 'r at•crr Sf:eC;fled
Qty -1.`i
Description
Pa vE:ni-nt''l4ri{-r-n P''e'-1,.vr a, f'c-rI 1.. :r• o•,- cur d a r re Pavemor. k Sur`a-e f,i eyDa r�,i .!'1 Ffif '•.:, r F.'nQL� 5 i7 c•:_: f:ca[ It'1n
:tern 11100-01-32 - Pavement Marking Preparation ARROW
ua:�tlt� 30 each
_fr.,i Prime
Cc-O :e'v �:iratrcr City of Grand Prairie
°!o I o -at;ofr 5p rri:?
Qty .3i:
Description
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_ten-: 1 i1g0-01-33 - Pavement Marking Preparation 081- ARROW
Q antI[y 24 each
o f
_ 15.
i:.r. City of Grand Prairie
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Qty
Description
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11100-01-34 • Pavement Marking Preparation WORD
24 each
0�
u`:al City of Grand Prairie
4tY
Description
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Itt-" 11100-01-35 - Pavement Marking Preparation RR XING
24 each
Dr=irvery L ,ra,,cr City of Grand Prairie
NO LOCatrar Specified
Qty 24
Description
Pavcnrent Harr,w'� 1'recaratror• F.e; ;lfd :r accar, #ar, v avitri Fa Frri-,r) S.Jrface F'•er,ararroj3 far 1•1ar-kirk; errfira`eori
i;r:r• 11100-01-36 - Raised Pavement Marker CL 8 REFL. TY II A -A
3000 each
Ur:ii rT iCr 3�'
L oca(ror, City of Grand Prairie
ND LocaLon SpeciFied
Description
'ailed ?a�ernell tlar r k H REFL ry II A -Pk in accc?7da-�Cc •. iU, f?ailed fla:e-rI t ",ark:. ifiCauor.
Added e , 2�i08
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st ^: 11100-01-37 - Raised Pavement Marker CL 8 REFL TY II C-R
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C:-°! ;" , Lat:cir, City of Grand Prairie
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a "" 9
September 9, 2013
David Sargent
Stripe -A -Zone
2714 W. Sherman
Grand Prairie, TX 75051
RE: Renewal of Price Agreement Contract for Pavement Marking Service -- "B #11100
Mr. Sargent:
On September 6, 2011 the City of Grand Prairie City Council awarded a Price: Agreement
Contract for the purchase of pavement marking services. The term of this contract was for one-
year, with the option to renew for four additional one-year periods.
The City desires to exercise the second of the four renewal options and extend the price agreement
until October 20, 2014. If this is agreeable to you, please sign and return the attached contract
amendment via fax, email or regular mail:
Angi Mize, Buyer, CPPB, CTPM
City of Grand. Prairie Purchasing Division
PO Sox 534045
Grand Prairie, Texas 75053-4045
purchasingfax i tl�nr- or fax 972-237-8265
��.�e'�'i1ii17F� +•' III ,'(01M14't r'{Jam, `r w, •Ji.` ljllrP:+J11r•� r!';;lilt'F'PPpt'i;fS 'li!'r. r'1C'rl.► r�r'r'"iC.f: ,'f.�i
�'P.i rd�•ir�[. r' FrilPr?:rt.+ ;ll:. {jy :1 I �ii7?if` P3" ([ '.t' r2` 1r:: rrc�,. r
fYl�lflrllrl.{j !J tf:1J11'Ei (}I .SrshrFr�•catcffrr [rf �=Ji'rr►' r.� flPr.' �!{;' tIr rxt'Prllr.i !}Ff[Ifrr'. llrr■ rr�{ilf'f1rrl.�i�rf;P �lar�rPlri
hi° itrr�[►.irzPl rr: a tlrr�e`li r�rritk r.�fl razrr' _er-lifre ate or li!teli in rlr,. r'rrr� rrlr r»r'Itr. I'is'rrtr' inchlile Rid
itlr, rrFril .� I1fiIber in file th-S,-Fip ion hoX"
We will return, a copy of the executed contract
Administrative Staff.
If you have any questions, please contact Angi Mize,
Sincerely,
to you once it has been signed by our
at (972) 237-8261
!' STRIPE -A -ZONE, INC.
Angi Mize, CPPB, CTPM ` Date 919113
Buyer
David Sarge t, president
PURCHASING DivISIoN P-0. BOX 534045 GRANT) PRA1RJ ,'1 X 75053-40a5 972/237.8269 i :'1X 972/237-8265
Grand Prairie City - Contract Cover Sheet
Page I of I
ID
Department:
Purchasing for Streets
vendor Name:
Strlpe-a-Zones
Project Name:
11100 R2 Pavement Mar%ing Sry - Stripe -a -Zone - amendment
Work Order Number(s):
Account Number.
251910-63115
Contract Amount:
$224,576.00
Insurer A Name:
Travelers Lloyds of TX Ins Co
Insurer B Name:
Continental Casualty Co
Insurser C Name:
Travelers Casualty & Surety Co
insurer D Name:
Travelers Lloyds Ins Comp
Implementation Date.,
10/21/2013
Insurer E Name:
Travelers Indemnity Co Of America
Return Executed Copy To:
purchasing interoffice mail
Deparbv7lt Manager Signature:
City Attorney 17
tore:
41
City Manager pep ty City Manager Signature:
City Secretary Signature:
6�
3329
Termination Date: City Council Appr. pate:
10/20/2014 9/6/2011
Insurer A Expiration:
1111j2013
Insurer B Expiration:
11/1/2013
Insurer C Expiration:
11/1/2013
Insurer D Expiration:
11/1/2013
Insurer E Expiration:
11/1/2013
lDate:
Bate:
Da
te
I�
Rate:
�a�C-3
U, c
harp://ravingfanalGPTX/CMO/ContractCoverSheei/WebUI/Print.aspx?ID=3329 9/10/2013