2013-11-19 CITY OF
SOUTH LAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION SPECIAL MEETING:
November 19, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
BOARD MEMBERS PRESENT: President Carolyn Morris, Vice- President Pamela A. Muller,
Board Members Sherry Berman, Laura Hill (present at 4:39 p.m.), Tamara McMillan, Tina
Wasserman, and Randy Williamson.
BOARD MEMBERS ABSENT: None
STAFF PRESENT: Assistant City Manager Ben Thatcher, Assistant Director of Community
Services Candice Edmondson, Chief Financial Officer Sharen Jackson, and Deputy City
Secretary Traci Riggs.
1. CALL TO ORDER
President Morris called the special meeting of the Southlake Parks Development Corporation to
order at 4:36 p.m.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board
of Directors and are enacted with one motion. President Morris read the consent agenda
items into the record.
2A. APPROVAL OF THE MINUTES FROM THE AUGUST 5, 2013 JOINT SOUTHLAKE
PARKS DEVELOPMENT CORPORATION AND PARKS AND RECREATION BOARD
MEETING.
APPROVED
A motion was made to approve the minutes from the August 5, 2013 Joint Southlake Parks
Development Corporation and Parks and Recreation Board meeting.
Motion: Berman
Second: Muller
Ayes: Berman, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Absent: Hill
Approved: 6 -0
3. PUBLIC FORUM
President Morris opened the public forum and asked for anyone wishing to speak to come
forward. There being no one wishing to speak, President Morris closed the public forum.
4. ITEMS FOR CONSIDERATION:
Southlake Parks Development Corporation Special Meeting Minutes — November 19, 2013
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4A. ELECTION OF OFFICERS.
APPROVED
President Morris opened the floor for nominations from the board for President, Vice President
and Secretary.
A nomination was made to re- appoint Carolyn Morris as President, Pamela Muller as Vice
President and to appoint Sherry Berman as Secretary.
Motion: Berman
Second: Muller
Ayes: Berman, Hill, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Approved: 7 -0
4B. RECOMMENDATION ON AMENDMENT TO THE PROJECT BUDGET FOR
BICENTENNIAL PARK PHASE 2.
APPROVED
Assistant Director of Community Services Candice Edmondson presented information regarding
the recommendation on amendment to the project budget for Bicentennial Park Phase 2.
A motion was made to approve recommendation on amendment to the project budget for
Bicentennial Park Phase 2.
Motion: Wasserman
Second: McMillan
Ayes: Berman, Hill, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Approved: 7 -0
4C. RECOMMENDATION ON GUARANTEED MAXIMUM PRICE WITH DEAN
CONSTRUCTION, INC. FOR CONSTRUCTION MANAGER AT -RISK SERVICES FOR
BICENTENNIAL PARK IMPROVEMENTS.
APPROVED
Assistant Director of Community Services Candice Edmondson presented information regarding
the recommendation on guaranteed maximum price with Dean Construction, Inc. for
construction manager at -risk services for Bicentennial Park improvements.
A motion was made to approve recommendation on guaranteed maximum price with Dean
Construction, Inc. for construction manager at -risk services for Bicentennial Park improvements
in the amount of $12,320,196.
Motion: Berman
Second: Muller
Ayes: Berman, Hill, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Approved: 7 -0
5. ITEMS FOR DISCUSSION:
Southlake Parks Development Corporation Special Meeting Minutes — November 19, 2013
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5A. CONSTRUCTION MANAGEMENT REPORT.
Community Services Construction Manager Peter Kao was available to answer questions
regarding the Community Recreation Center and Bicentennial Park.
President Morris moved to item 6A
6. OTHER ITEMS FOR DISCUSSION:
6A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson updated the Board on final sales tax collection for the
FY2013 and the report indicated we ended the year with a $163,000. above what was budged
which was right at 2.9 %. There is still an increase in sales tax. The city is approximately 12%
above budget, trending upwards.
President Morris moved to item 5B
5B. GRANT RESEARCH/WRITING SERVICES UPDATE.
Assistant Director of Community Services Candice Edmondson presented information regarding
grant research /writing services update. Ms. Edmondson informed the Board that they had
entered into a contract with Blais & Associates, a grant writing and research firm. Blais &
Associates identified two viable grant opportunities that fit the Parks and Recreation Open
Space Master Plan and the parameters for SPDC funding. One option was for funding at the
Bob Jones Nature Center for trail restoration and signage on the trail. The second option was
for an "arts" related grant that would help build "art" facilities. This funding could possibly go
toward the outdoor amphitheater that is proposed during Phase 1 of the Community Recreation
Center.
President Morris moved to item 6B
6B. 2013 SOUTHLAKE PARKS DEVELOPMENT CORPORATION ATTENDANCE LOG.
The Board did not require a presentation.
7. MEETING ADJOURNED
President Morris adjourned the meeting 5:04 p.m.
Caroly' orris
President
ATTEST:
41), te„,_?
Traci Riggs, Deputy City Secretary
Southlake Parks Development Corporation Special Meeting Minutes — November 19, 2013
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