2014-03-25 r4 CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING: MARCH 25, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 3A
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Lamberto Alvarez,
Merlene Ingraham, Tamara McMillan, Terri Messing and Christina Esparza
SOUTHLAKE ARTS COUNCIL ABSENT: None
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson
OTHERS PRESENT: Doreen Chanay and David Hall
1. CALL TO ORDER
Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:04
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion. Chair Bartlett read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE JANUARY 28, 2014 REGULAR
SOUTHLAKE ARTS COUNCIL MEETING.
There were no corrections to the minutes.
APPROVED
A motion was made to approve the minutes from the January 28, 2014 Southlake
Arts Council meeting as read.
Motion: Cook
Second: Murray
Ayes: Alvarez, Bartlett, Cook, Ingraham, McMillan, Messing, Murray, and
Esparza (Alternate #1)
Nays: None
Vote: 8 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the March 25, 2014 Southlake Arts Council Meeting
Page 2 of 3
3. CONSIDER — There were no consider items on the agenda for this meeting.
4. DISCUSSION
4A. STROKES OF ART IN THE SQUARE RECEPTION RECAP
The Strokes of Art in the Square reception held February 23, 2014 in Town Hall
was discussed. Photos of the event were presented by Deputy Director
Edmondson and will be emailed to Arts Council members.
Features that attributed to the event's success and should be continued at future
events were the artwork, food, wine (served by Grapevine Wine Pourers), music,
People's Choice Ballot component, outdoor signage and table arrangements.
The Arts Council also recommended adding booth numbers to photos; have the
option to make the music more interactive and featured; continue the People's
Choice ballot feature and have an interactive component at receptions; continue
use of outdoor signs to promote event with language "open to the public" and
perhaps have a greeter at the door to invite the public.
4B. FUTURE PUBLIC ART OPPORTUNITIES
Deputy Director Edmondson presented this item for discussion. The Arts Council
discussed venues for Fall 2014 and Spring 2015 and determined the following
dates:
FALL 2014
September 7, 2014 Reception, 3:00 -4:30 p.m., in Town Hall Lobby
September 7, 2014 — October 17, 2014, Texas Rangers Baseball Art Exhibit
SPRING 2015
February 22, 2015 Reception, 5:00 -6:30 p.m., in Town Hall Lobby
February 22, 2015 — April 26, 2015, Strokes of Art in the Square Art Exhibit
Permits to allow the above receptions and art exhibits in Town Hall lobby will be
presented at the April Southlake Arts Council meeting for a formal
recommendation to City Council. City Council will consider the permits at the May
6, 2014 meeting.
Arts Council member Terri Messing encouraged Arts Council members to
volunteer for the Art in the Square festival at www.artinthesquare.com.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 25, 2014 Southlake Arts Council Meeting
Page 3 of 3
4C. APRIL SOUTHLAKE ARTS COUNCIL MEETING DATE
Deputy Director Edmondson presented this item. The Arts Council agreed to
move the April 22 Arts Council meeting to Wednesday, April 23 at 6:00 p.m. to
accommodate a joint presentation with the Library Board on the 2013 Citizens
Satisfaction Survey Results by a representative from the City Manager's Office.
5. PUBLIC FORUM
No one was present to speak at Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:54 p.m.
Motion: McMillan
Second: Murray
Ayes: Alvarez, Bartlett, Cook, Ingraham, McMillan, Messing, Murray, and
Esparza (Alternate #1)
Nays: None
Vote: 8 -0
Motion Carried.
Attest:
111110 of -
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting - TH 3A
Tuesday, March 25, 2014
6 Lia Leslie Bartlett, Chair, Place 1
I YLL / Merlene Ingraham, Place 2
arir_ Jesika Cook, Secretary, Place 3
ti \ Terri Messing, Place 4
Lamberto Alvarez, Place 5
1 -1( - Miriam Murray, Vice Chair, Place 6
) / Tamara McMillan, Place 7
ag/ Christina Esparza, Alternate 1
Candice Edmondson (staff liaison)
Guests: 64eXX4
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