2014-02-11 0 CITY OF
S O UTH LAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: FEBRUARY 11, 2014
LOCATION: Southlake DPS Headquarters Facility
600 State Street, Fourth Floor — CCPD Board Room
Southlake, Texas 76092
TIME: 6:30 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT:
President Bob Mundlin, Vice President Robert Williams, Ken McMillan, Frank Powers, Richard
Sandow, William McGuire, and Craig Sturtevant.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: None.
STAFF PRESENT: Assistant City Manager /Acting Board Secretary Ben Thatcher, Fire Chief
Mike Starr, Police Chief Steve Mylett, Chief Financial Officer /Board Treasurer Sharen Jackson,
City Manager's Office Management Intern Lauren Eubanks
1. CALL TO ORDER:
President Mundlin called the meeting of the Crime Control and Prevention District Board
to order at 6:31 p.m.
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non -
agenda items. During this proceeding, the Board will not discuss, consider or take
action on any items presented. We respectfully ask that anyone stepping forward to
speak during Public Forum to limit remarks to three minutes or less.)
President Mundlin opened the public forum and asked for anyone wishing to speak to
come forward. There being no one wishing to speak, public forum was closed.
CONSENT AGENDA: All items listed below are considered to be routine by the Southlake
Crime Control and Prevention District Board and will be enacted with one motion. There will be
no separate discussion of items unless a Board member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
3. Consent:
3A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 10, 2013 CRIME
CONTROL AND PREVENTION DISTRICT BOARD MEETING.
Board member Sandow noted that the minutes indicate he was both present and
absent. The minutes were corrected to show that he was present at the meeting
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the February 11, 2014 Crime Control and Prevention District Board Meeting
Page 2 of 4
APPROVED
A motion was made to approve the Consent Agenda and to accept the minutes from the
September 10, 2013 Crime Control and Prevention District Board meeting.
Motion: McMillan
Second: Powers
Ayes: Mundlin, Williams, McMillan, Powers, Sandow, McGuire
Nays:
Abstain: Sturtevant
Vote: 6 -0
Motion Carried.
REGULAR AGENDA:
4. CONSIDER:
4A. CRIME CONTROL AND PREVENTION DISTRICT FISCAL YEAR 2013 ANNUAL
REPORT.
City Manager's Office Management Intern Lauren Eubanks presented Item 4A.
Ms. Eubanks stated that for FY 2013, the CCPD collected $5,571,600 in revenue, which was
slightly higher than the $5,503,500 that was initially budgeted. When operational expenditures of
$1,240,280 are subtracted, the net revenues for the year amount to $4,331,320. She also stated
that $2,176,740 was transferred to the Debt Service Fund to pay for debt service on CCPD
projects, and $3,000,000 was transferred to the Crime Control Project Fund to fund the Capital
Improvement Projects commitment for the DPS North Training Facility. The fund balance at the
beginning of the fiscal year was $5,162,444 and the ending fund balance was $4,317,024. A
total of $4,240,280 was spent towards achieving the District's four strategies, which represents
99.9% of the budgeted amount.
Staff addressed questions from the Board. The Board made several suggested revisions and
additional amendments to the report and asked to revisit this item at the next meeting.
A motion was made to table Agenda Item 4A in order to fully incorporate the Board's
comments into the final report.
Motion: Sturtevant
Second: Williams
Ayes: Mundlin, Williams, McMillan, Powers, Sandow, McGuire, Sturtevant
Nays:
Abstain:
Vote: 7 -0
Motion Carried.
5. DISCUSSION:
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the February 11, 2014 Crime Control and Prevention District Board Meeting
Page 3 of 4
5A. REVIEW MINUTES FROM THE OCTOBER 22, 2013 JOINT CITY COUNCIL /CRIME
CONTROL AND PREVENTION DISTRICT BOARD MEETING
Assistant City Manager /Acting Board Secretary Ben Thatcher presented Item 5A.
Mr. Thatcher presented the minutes from the October joint meeting with City Council and
explained that the board does not approve these minutes because the City Council will be doing
that. However if any board member has any feedback about the proposed minutes then the City
Secretary would be more than happy to include that before the City Council approves these
minutes.
President Mundlin asked the board to look over the minutes and send any comments to Mr.
Thatcher.
5B. DPS NORTH GRAND OPENING DEBRIEF
Fire Chief Mike Starr presented Item 5B.
Chief Starr stated that approximately 200 people attended the grand opening event. Since then
several regional meetings and classes have already been hosted at the facility.
Chief Starr addressed questions from the Board.
5C. UPDATE ON CRIME CONTROL AND PREVENTION SALES TAX
Chief Financial Officer /Board Treasurer Sharen Jackson presented Item 5C.
Ms. Jackson stated that $966,003 has been collected for the 2014 fiscal year at this point
(October and November), which is 14% above last year's actual numbers from the same time
period.
Ms. Jackson addressed questions from the Board.
5D. UPDATE ON SRO PROGRAM
Police Chief Steve Mylett presented Item 5D.
Chief Mylett presented an update of the expanded School Resource Officer (SRO) program. He
noted that while there have been a few growing pains with the enhanced program the
community and the school district continually embraces the new officers. Chief Mylett noted that
one SRO recently promoted into a Lieutenant position and therefore the department is currently
in the process of recruiting for the vacant position.
Chief Mylett addressed questions from the board.
5E. 2014 MEETING SCHEDULE
Assistant City Manager /Acting Board Secretary Ben Thatcher addressed Item 5E.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the February 11, 2014 Crime Control and Prevention District Board Meeting
Page 4 of 4
Mr. Thatcher asked the Board for their meeting schedule preference now that major
construction projects by the District are complete. He indicated that several on the board have
asked whether or not the board needs to meet monthly. Mr. Thatcher explained that statutorily
the board is required to approve a budget and approve an annual report. He also explained that
he feels like there is enough business for the board to meet on a quarterly basis. The board
agreed to start meeting quarterly.
Mr. Thatcher agreed to send out new meeting dates to the board for the next year.
6. ADJO
Bo .. esid- :o• undlin adjourne• = - ting at 7:20 p.m.
�: ob Mund (resident
Crime Control and Prevention District Board
Ben Thatcher, Acting Secretary
Crime Control and Prevention District Board
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork