2014-03-17 CITY OF
SOUTH LAKE
PARKS AND RECREATION BOARD MEETING: March 17, 2014
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Secretary Sherry Berman and Board Members Lori Palmer, Jeff Medici and Frances Scharli
PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chairman Chad Patton and
Gregg Formella
STAFF PRESENT: Director Chris Tribble, Deputy Director Candice Edmondson, Recreation
Superintendent Steve Moore and Assistant City Manager Ben Thatcher
1. CALL TO ORDER
Chair Wasserman called the meeting of the Parks and Recreation Board to order at
6:06 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion. Chairman Wasserman read the consent agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 10, 2014 PARKS AND
RECREATION BOARD MEETING.
There were no corrections to the meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
There were no absences to consider for this meeting as all members were present at
the February 10, 2014 meeting. A copy of the Attendance Report was distributed in the
meeting packets.
APPROVED
A motion was made to approve the Consent Agenda including the minutes from the
February 10, 2014 minutes, as presented.
Motion: Scharli
Second: Palmer
Ayes: Berman, Medici, Palmer, Scharli and Wasserman
Nays: None
Abstain: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 17, 2014 Parks Board Meeting
Page 2 of 4
Vote: 5 -0
Motion Carried.
3. DISCUSSION:
3A. 2013 CITIZEN SATISFACTION SURVEY
Assistant City Manager Ben Thatcher presented an update on the 2013 Citizen
Satisfaction Survey and responded to questions during the discussion. The Park Board
offered suggestions to improve City communications such as: 1) that City's public
service announcements include landmarks (such as a cross street or adjacent business
name); 2) communicate road medians on Southlake Boulevard were TxDOT
requirement; and 3) provide etiquette instructions for making U- turns. Results of the
Survey are available at www. CitvofSouthlake .com /CitizenSurvey. Park Board
requested a copy of Assistant City Manager Thatcher's presentation.
3B. REQUEST FOR USE OF PLANNED CRICKET PITCH AT BOB JONES PARK
Community Services Director Chris Tribble introduced the cricket request for discussion
and provided background information.
Parvez Malik, 925 Randol Mill Avenue, Southlake, representative of the Southlake
Cricket Club, presented the request to use the cricket pitch at Bob Jones Park.
Southlake Cricket Club requests use of the same field space requested by Southlake
United Cricket Association and used by the soccer association at Bob Jones Park Field
#1. Both cricket groups agree to share the pitch on Sundays. Southlake Cricket Club
also offered to share in the cost of the construction of the cricket pitch that is required to
accommodate cricket on the existing athletic fields. Southlake Cricket Club rosters were
distributed for the Board's review.
The Park Board discussed this item. A facilities utilization agreement and matching
funds request will be presented for Park Board consideration at a future meeting.
3C. PARKS & RECREATION AND SOUTHLAKE TENNIS CENTER REPORT
Community Services Director Tribble presented an overview of achievements and
participation statistics for parks and recreation programs, events and services offered by
the Department and answered questions.
Director Tribble presented an overview of classes, activities and special events (ie.
tournaments and charity events) offered at the Southlake Tennis Center and answered
questions.
The Board suggested future reports include resident and non - resident status for teams
and individuals participating in the Tennis Center as well as youth athletic sports
programs. Also suggested was the possible use of iPads or other technology to help
City of Southlake Values:
Integrity ♦ Innovation • Accountability • Commitment to Excellence • Teamwork
Minutes of the March 17, 2014 Parks Board Meeting
Page 3 of 4
solicit customer satisfaction. Customized comment cards for STC, BJNCP, athletic
program and recreation programs are also being developed.
Item 5A was considered next on the agenda.
5. CONSIDER:
5A. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM THE
MIRACLE LEAGUE OF SOUTHLAKE TO CONTRIBUTE TO THE CONSTRUCTION
COST OF THE TEXAS RANGERS MIRACLE LEAGUE FIELD AT BICENTENNIAL
PARK
Director Tribble presented the matching funds request from the The Miracle League of
Southlake (MLS) in the amount of $1,661.60 cash contribution toward the construction
cost of the Texas Rangers Miracle League Field at Bicentennial Park. The total
construction cost for the field is estimated to be approximately $485,000. MLS has
previously requested SPDC matching funds of $10,250 in April 2013 and $50,000 in
September 2012 for the field. SPDC will consider the request on April 1, 2014 and City
Council will consider it on April 15, 2014. The Board discussed this request.
Mike Mills, 1528 Main Street, Southlake, representing The Miracle League of Southlake,
spoke about anticipated participation numbers for the first season of the Miracle League
Field games and about the donations MLS has received from individuals.
APPROVED
A motion was made to recommend approval of the matching funds request from The
Miracle League of Southlake in the amount of $1,661.60 for the Texas Rangers Miracle
League Field at Bicentennial Park.
Motion: Berman
Second: Medici
Ayes: Berman, Medici, Palmer, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
The Board resumed consideration of agenda items in order.
3D. CONSTRUCTION MANAGEMENT REPORT
Director Tribble presented the monthly Construction Management Report and
responded to questions from the Board regarding the pond in Bicentennial Park during
construction of Phase II improvements.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 17, 2014 Parks Board Meeting
Page 4 of 4
4. PUBLIC FORUM
Chair Wasserman opened the public forum and asked for anyone wishing to speak to
come forward. There being no one wishing to speak, public forum was closed.
Park Board member Medici left the meeting at this time
6. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 6:49 p.m.
Motion: Scharli
Second: Palmer
Ayes: Berman, Palmer, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 4 -0
.Potion Carried.
Ilio,/t7sserman, Chair
Parks & Recreation Board
C ris nbble, Director
Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary. Due to technical difficulty, a video
recording of this meeting was not captured.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork