2014-01-13 ' CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: January 13, 2014
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chairman Chad Patton, Secretary Sherry Berman and Board Members Gregg Formella,
Lori Palmer, Jeff Medici and Frances Scharli
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Director Chris Tribble
1. CALL TO ORDER
Chair Wasserman called the meeting of the Parks and Recreation Board to order at
6:01 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion. Chairman Wasserman read the consent agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 11, 2013 PARKS AND
RECREATION BOARD MEETING.
There were no corrections to the meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board members considered the absence of Board member Palmer from the
November 11, 2013 meeting. A copy of the attendance log was distributed in the
meeting packets.
APPROVED
A motion was made to approve the Consent Agenda to accept the November 11, 2013
minutes and excuse the absence of Board member Palmer.
Motion: Formella
Second: Patton
Ayes: Berman, Formella, Medici, Patton, Scharli and Wasserman
Nays: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the January 13, 2014 Parks Board Meeting
Page 2 of 4
Abstain: Palmer (abstained from accepting minutes due to her absence at
11/11/13 meeting)
Vote: 6 -0 -1
Motion Carried.
3. PUBLIC FORUM
Chair Wasserman opened the public forum and asked for anyone wishing to speak to
come forward. There being no one wishing to speak, public forum was closed.
4. CONSIDER:
Agenda Items 4A and 4B were presented together.
4A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE CRICKET ASSOCIATION
Director Tribble summarized the facilities utilization agreement (FUA) with Southlake
United Cricket Association. The agreement is for the use of the area west of the north
soccer field at Bob Jones Park for a one -year with one, two -year renewal option. The
FUA contains the same standard provisions and regulations as FUA's the City has in
force with all other youth athletic associations. Southlake United Cricket will pay field
maintenance fees of $24 per player, per season for residents and $34 per player, per
season for non - residents. The Board discussed the FUA with Southlake United Cricket
Association and Director Tribble responded to questions.
Dr. Sandeep Gill, 1208 Golden Gate, Southlake, Texas addressed the Board regarding
frequency of fly balls, eligibility and age requirements of participants.
4B. RECOMMENDATION ON MATCHING FUNDS REQUEST FROM SOUTHLAKE
UNITED CRICKET ASSOCIATION FOR CONSTRUCTION OF CRICKET SPACE AT
BOB JONES PARK
Director Tribble presented the request for matching funds in the amount of $6,916 from
Southlake United Cricket Association toward construction cost of the cricket space at
Bob Jones Park north soccer field. Field modifications will be needed to accommodate
both soccer and cricket needs. The cricket "pitch" area of the field will be constructed
with a concrete base and synthetic turf to match existing grades. The total construction
cost for the cricket project is estimated to be approximately $13,832. The Board
discussed the matching funds request with Southlake United Cricket Association and
Director Tribble responded to questions.
APPROVED
A motion was made to approve Agenda Item 4A, the facilities utilization agreement
(FUA) with Southlake United Cricket Club, contingent upon approval of SPDC matching
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the January 13, 2014 Parks Board Meeting
Page 3 of 4
funds (Item 4B) request from Southlake United Cricket to contribute to the construction
cost of the cricket pitch at Bob Jones Park in the amount of $6,916.
Motion: Patton
Second: Palmer
Ayes: Berman, Formella, Medici, Palmer, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried.
5. DISCUSSION:
5A. CONSTRUCTION MANAGEMENT REPORT
The monthly Construction Management Report was included in the meeting packet.
Director Tribble responded to questions about progress on the Community Recreation
Center, Bicentennial Park Phase II and forthcoming improved website pages designed
to inform citizens regarding Capital Improvement projects. Links to the websites will be
distributed to the Board.
5B. GRANTS UPDATE
Director Tribble provided an update on the grants process and responded to questions.
Blais & Associates was hired in October 2013 to do grant research and management for
items in the City's master plan. Trail grants and trail signage is currently being
developed and pursued. Updates on the grant projects will be presented to the Board as
needed.
Park Board members were invited to attend the grand opening for the DPS North
Training Facilities on January 14, 2014.
Director Tribble reported Deputy Director Kari Happold has resigned and moved to
Wyoming and assistant to the director Stacey Wojnicki resigned to move back to
Chicago.
6. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 6:41 p.m.
Motion: Patton
Second: Scharli
Ayes: Berman, Formella, Medici, Palmer, Patton, Scharli and Wasserman
Nays: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the January 13, 2014 Parks Board Meeting
Page 4of4
Abstain: None
Vote: 7 -0
Motion Carried.
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Tina asserman, Chair
Parks & Recreation Board
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Community Services Dept.
A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at
www.citvofsouthlake.com / Video On Demand.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork