Item 6B13 CITY OF
SOUTHLAKE
Department of Planning & Development Services
STAFF REPORT
January 29, 2014
CASE NO: ZA13-145
PROJECT: Specific Use Permit for a Mass Gathering/Gateway Church — Fall Festival
EXECUTIVE
SUMMARY: Gateway Church is requesting approval of a Specific Use Permit for a Mass
Gathering Event known as the Gateway Church Fall Festival on property being
described as Lot 1, Block 1, Gateway Church - 114 Campus, an addition to the
City of Southlake, Tarrant County, Texas and located at 700 Blessed Way,
Southlake, Texas. Current Zoning: "NR-PUD" Non -Residential Planned Unit
Development District. SPIN Neighborhood # 3.
REQUEST: Gateway Church is requesting approval of a Specific Use Permit (SUP) for a Mass
Gathering at their annual Fall Festival. This event has been successfully held for
twelve (12) years. Previous to 2011's event it was held at Dragon Stadium. Since
2011 the festival was held at the Gateway church campus in Southlake. Gateway
Church is requesting to have the SUP for this event approved indefinitely unless
the scope of the event changes. The 2014 Fall Festival is planned to be held on
October 28, 2014 from 6 p.m. to 9 p.m. in parking lot "F" and a portion of parking
lot "E" of Gateway Church located at 700 Blessed Way, as shown on the site plan
exhibits in Attachment `C' of this report. In addition to regular parking lot lighting,
they are renting light towers to provide adequate lighting in the event area.
Barricades will block traffic from any and all pedestrian areas, however, all areas
will be accessible to fire and emergency vehicles if necessary. There will be
approximately ten security officers to help with crowd control, as well as,
Gateway's own in-house safety team. Additionally, police officers will be hired to
help with traffic control in and out of the grounds and at adjacent major
intersections, in the same manner that they do during weekend church services.
The event anticipates an overall attendance of approximately 10,000 people.
Families typically come and go throughout the three-hour timeframe. There will be
ample on -site and off -site parking available with shuttle service from the Gateway
property located at 2121 Southlake Blvd. There will be numerous licensed vendors
providing activities and food. All vendors will be responsible for obtaining all
required county and city inspections/permits. The restroom facilities of the church
will be open for use at the event.
Date of Event: October 28, 2014
Hours of Operation: 6:00 p.m. to 9:00 p.m.
Estimated Attendance: 10,000 come and go
Lighting: Parking lot lighting plus approximately 20 light towers
Parking: Church lots A-D and a portion of E plus off -site
Case No.
ZA13-145
parking at Gateway property located at 2121
Southlake Blvd. (2,384 sp)
Traffic/Security: Gateway safety staff, parking attendants and off -duty
police officers
Trash Disposal: Trashcans located throughout event area and will be
taken care of throughout the evening
ACTION NEEDED: 1. Conduct a public hearing
2. Consider approval of a Specific Use Permit
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Plans and Support Information — Link to PowerPoint Presentation
(D) Surrounding Property Owners Map & Responses
(E) Resolution No. 14-002
STAFF CONTACT: Dennis Killough (748-8072)
Lorrie Fletcher (748-8069)
Case No.
ZA13-145
BACKGROUND INFORMATION
APPLICANT/ OWNER: Gateway Church
PROPERTY SITUATION: 700 Blessed Way
LEGAL DESCRIPTION: Lot 1, Block 1, Gateway Church — 114 Campus
LAND USE CATEGORY: Public / Semi-public
CURRENT ZONING: NR-PUD Non -Residential Planned Unit Development
HISTORY: This will be the fourth Fall Festival Event to be held at the Gateway Church
campus located along SH 114. The previous approval under Case ZA11-
036 was for a three-year period.
The event was approved on the E. Southlake Boulevard campus under
Case ZA05-116 on October 18, 2005 and was held on October 27, 2005.
The event was approved and held at the Dragon Stadium as follows
June 20, 2006; City Council approved a Specific Use Permit (ZA06-081)
for the same event, which was held on October 31, 2006.
August 7, 2007; City Council approved a Specific Use Permit (ZA07-045)
for the same event, which was held on October 30, 2007.
July 1, 2008; City Council approved a Specific Use Permit (ZA08-035) for
the same event for a period of 3 years (2008-2010).
September 6, 2011; City Council approved a Specific Use Permit (ZA11-
036) for the same event for a period of 3 years (2011-2013).
P&Z ACTION: January 23, 2013; Approved (5-0) as presented for a period of five (5)
years.
STAFF COMMENTS: The City Council shall consider the following in determining whether to
grant a Specific Use Permit for a mass gathering event according to the
Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended:
1. whether there is convenient and safe access for the ingress and egress
of pedestrians and vehicular traffic;
2. whether sufficient traffic control personnel is proposed to insure safety
to all members of the traveling public, including pedestrians, along all
public roadways in the proximity of the mass gathering and/or along
which the public is likely to travel to reach the mass gathering areas
shall be provided;
3. whether the mass gathering area is well drained and so arranged to
provide sufficient space for persons assembled, vehicles, sanitary
Case No. Attachment A
ZA13-145 Page 1
facilities, and appurtenant equipment;
4. whether sufficient illumination will be provided at night to protect the
safety of the persons assembled;
5. whether adequate parking areas, including disabled persons' parking
spaces, shall be provided for persons arriving by vehicular means. If
the promoter proposes to utilize temporary off -site parking, then the
promoter the mass gathering event the off -site temporary parking area
will not be utilized for purposes other than the mass gathering event;
and
6. whether adequate provisions have been made for food supply, medical
assistance, garbage disposal, water supply, parking, sanitation and
toilet facilities, vermin control, and safety.
The City Council may establish specific conditions depending upon the
nature of the proposed event and traffic, health and safety issues according
to Ordinance 480, Section 45.14.a, as amended.
The applicant understands that an annual review of their festival plan will
need the following city staff approvals and appropriate permits:
• Scope of the event and off -site signage- Planning Department
• Public roadways, traffic direction contracts, security issues — Police
Department
• Fire lane and hydrants accessibility - Fire Department
• Tents and generators will require permits/inspections - Building
Inspections/Fire Department
An event description and site exhibits are included as Attachment `C' of this
report. Due to the limited scope of this request, a staff review was not
generated.
WCommunity DevelopmenhMEMO12013 Cases045 - SUP - Gateway Fall FestivahCC PackeNtem 68.docx
Case No. Attachment A
ZA13-145 Page 2
Vicinity Map
Gateway Fall Festival
6k IF Pill.O 0 9L.D
ZA 13-145
Specific Use Permit
800 1.600
3,200
m Feet
Case No. Attachment B
ZA13-145 Page 1
FALL FESTIVAL 2014
OCTOBER 28, 2014
6-9 P.M.
GATEWAY CHURCH — SOUTHLAKE CAMPUS
PRESENTED BY
GATEWAY CHURCH
500 S. NOLEN DR. SUITE 300
SOUTHLAKE, TX 76092
The 2014 Gateway Fall Festival will be at the Gateway facility located at 700 Blessed Way in Southlake.
This will be the 12t" year that Gateway has held this event. This is the 3rd year that this event has taken
place at Gateway Church — Southlake campus. Gateway is requesting to have the SUP for this event
approved indefinitely as the event will not change in scope from year to year.
There were approximately 9,000 in attendance last year at the campus. We anticipate a crowd of 10,000
this year. There will be an admission fee (ages 3 and up) to help cover costs. Children five and under
will have games especially for their age. There will be access to the restrooms in the church's building.
There will be a central location for a nurse for first aid, information and lost and found with signs to that
effect.
The parking lot will contain tents in four sections measuring 10' and 15' wide with a total length of 400' to
be erected by Live Wire Special Events. There will be games inside the tents, including agility and skill
games. There will also be several games/booths spread over the parking lot, including face painting and
toss games.
We will have many inflatables, rentals and activities, including swing rides, bounce houses, a trackless
train, laser maze, obstacle courses, a bungee run, popcorn machines, cotton candy machines, giant
slides, a petting zoo and a pony ride, just to name a few. The majority of the rentals will be run and
supervised by employees of the inflatable companies. Each company will provide sufficient power
(generators) for each rented item.
We will have cotton candy and popcorn available free of charge. Pizza, BBQ, Chick-fil-A, soft drinks and
bottled water will be available for purchase from Cici's Pizza and Dickey's BBQ and Chick-fil-A. Each
vendor is responsible for obtaining the appropriate permits from the City.
In addition to regular parking lot lighting, we are renting approximately twenty light towers to provide
adequate lighting throughout the parking lot.
Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and
emergency vehicles. There will be approximately 10 security officers to help with traffic and crowd
control, as well as Gateway's own in-house safety team. Additionally, police officers will be hired to help
with traffic control in and out of the grounds.
Gateway's facilities team will take care of all refuse on a timely basis throughout the evening and clean
up after the festival has ended. Trashcans will be located throughout the parking lot, convenient to the
public. The campus will be open for the attendees to access restrooms.
All vendors will pick up their equipment at the conclusion of the event.
Contacts:
Mike Foltynski, Executive Director, Building Services, 817-552-3769, mike.foltynskiCa�gatewaystaff.com
Nannette Eiland, Director, Event Administration, 817-552-7429, nannette.eilandCa�gatewaystaff.com
Melanie Baley, Special Events Coordinator 817/552-3685, me Ianie.baleyCc1gatewaystaff.com
Case No. Attachment C
ZA13-145 Page 1
Site Exhibits
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Case No. Attachment C
ZA1 3-145 Page 2
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Case No. Attachment C
ZA13-145 Page 3
Parking Narrative
Gateway Church Fall Festival 2014
October 28tn
Parking Narrative
The following document details the manner in which vehicle traffic, pedestrian traffic, and parking will be
handled.
• The event will be open from 6pm to 9pm.
• As in years past, Gateway Church expects attendees to come and go throughout the evening.
The expected attendance per hour (including staff) is approximately 3,300. At current guest to
parking spot ratio that will require 1,100 spots.
• Offsite parking will be available for staff, volunteers, and guests at Gateway's property located at
2121 Southlake Blvd (807 parking spaces). Shuttles will be provided to ferry them back and forth.
• There will be 1,584 parking spaces available at the site of the event. (Previously when the event
was held at Dragon Stadium there were 1,533 spaces available).
• With onsite and offsite parking, there will be 2,384 total spaces available.
• The event will take place in section E and section F, which is highlighted in green on document C.
• Barrier free parking spots available will exceed code minimum.
• Because this is a family event the expected ratio of one spot for three people will likely be higher
(one spot for four or possibly five people).
• Parking lot attendants will be present to direct traffic in the same manner that they do for
Gateway's weekend services (averaging 10,000 in attendance).
• Off duty police officers will be contracted to control traffic in the same manner that they do for
Gateway's weekend services. The officers will place cones on the 114 access drive at both
Grace Lane and Blessed Way. This will allow traffic to enter the access drive unimpeded as they
exit Gateway's site. As well there will be two officers stationed at Kirkwood and Kimball to
regulate traffic flow. And finally, there will be four officers to man the traffic lights on Carroll
Avenue on either side of 114.
• The traffic lane between section E and section F (highlighted in green on diagram C) will be
blocked off to allow for pedestrian traffic.
Case No. Attachment C
ZA13-145 Page 4
Surrounding Property Owners
Gateway Church — Fall Festival
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Owner
Zoning
Physical Address
Acreage
1
Carroll ISD
SP1
1800 E KIRKWOOD BLVD
24.43
2
Gateway Church
NRPUD
700 BLESSED WAY
82.01
3
Gateway Church
NRPUD
701 BLESSED WAY
34.29
4
Gateway Church
NRPUD
2000 E KIRKWOOD BLVD
20.94
5
Gateway Church
NRPUD
1200 E SH 114
6.78
6
Gateway Church
NRPUD
1301 E KIRKWOOD BLVD
0.23
7
Gateway Church
NRPUD
1501 E HIGHLAND ST
22.52
8
Greenway-Carroll Road Prtnrs
C3
1201 E SH 114
7.09
9
Slts Land Lp
DT
1301 E SH 114
0.92
10
Patrizio Southlake Llc
C3
1281 E SH 114
1.12
11
Slts Grand Avenue Lp
DT
1420 DIVISION ST
2.90
12
Slts Grand Avenue Lp
DT
1430 DIVISION ST
2.55
13
Carroll ISD
AG
1379 E HIGHLAND ST
0.77
14
Southlake, City Of
AG
0.13
15
Southlake, City Of
AG
0.26
16
Southlake, City Of
AG
0.15
17
Southlake, City Of
AG
1371 E HIGHLAND ST
0.26
18
Carroll ISD
AG
1375 E HIGHLAND ST
0.70
Case No. Attachment D
ZA13-145 Page 1
19
Carroll ISD
CS
1335 E HIGHLAND ST
3.92
20
Carroll ISD
AG
1349 E HIGHLAND ST
1.60
21
Carroll ISD
AG
1361 E HIGHLAND ST
1.04
22
Chesapeake Land Dev Co Llc
AG
1680 E SH 114
3.09
23
Slts Grand Avenue Lp
DT
1501 E SH 114
0.27
24
Slts Land Lp
DT
245 N CARROLL AVE
13.48
25
Knight, Harold I Etux Shirley
AG
1749 E HIGHLAND ST
12.50
26
Fechtel, Joe Est
NRPUD
1774 E SH 114
0.25
27
Chesapeake Land Dev Co Llc
AG
1730 E SH 114
8.08
28
Chesapeake Land Dev Co Llc
AG
1700 E SH 114
1.11
Notices Sent: Twenty-eight (28)
Responses Received: None (0)
Case No.
ZA13-145
Attachment D
Page 2
RESOLUTION NO. 14-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING EVENT FOR GATEWAY CHURCH FALL
FESTIVAL ON PROPERTY LOCATED AT 700 BLESSED WAY
BEING LEGALLY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY
CHURCH — 114 CAMPUS, MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering event for Gateway Church Fall
Festival has been requested by a person or corporation having a proprietary interest in the properties
zoned as "NR-PUD" Non-residential Planned Unit Development District; and,
WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested
and situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event for Gateway Church Fall
Festival on property located at 700 Blessed Way being legally described as Lot 1, Block 1, Gateway
Church — 114 Campus, an addition to the City of Southlake, Tarrant County, Texas, according to the
plat recorded as Instrument No. D210005156, Plat Record, Tarrant County, Texas, more fully and
completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and
incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained
in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific
requirements and special conditions shall be applicable to the granting of this Specific Use Permit:
Case No. Attachment E
ZA13-145 Page 1
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS DAY OF JANUARY, 2014.
CITY OF SOUTHLAKE
la
ATTEST:
Alicia Richardson, TRMC
City Secretary
John Terrell, Mayor
Case No. Attachment E
ZA13-145 Page 2
EXHIBIT "A"
The property is located at 700 Blessed Way being legally described as Lot 1, Block 1, Gateway
Church — 114 Campus, an addition to the City of Southlake, Tarrant County, Texas, according to the
plat recorded as Instrument No. D210005156, Plat Record, Tarrant County, Texas.
Case No. Attachment E
ZA13-145 Page 3
EXHIBIT "B"
RESERVED FOR APPROVED SITE PLAN
Case No. Attachment E
ZA13-145 Page 4