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Item 4BCITY OF SOUTH LAKE MEMORANDUM (February 4, 2014) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Award contract to Durable Specialties, Inc. for the Installation of FM1709 illuminated street name sign and battery back-up project in the amount of $470,000. Action Requested: Award contract to Durable Specialties, Inc. for the Installation of FM1709 illuminated street name sign and battery back-up project in the amount of $470,000. Background Information: The purpose of this item is to award a new construction contract the installation of illuminated street signs and battery back-up systems at all the traffic signals located in Southlake along FM 1709. The battery back-up will allow for continued functioning of the traffic signals in the event of a power outage. The illuminated street signs will improve safety to the driving public by improving the visibility of major intersection signage. Intersections include SH114, Commerce, Nolen, Kimball, Village Center, Central, Carroll, Byron Nelson, White Chapel, Shady Oaks, Waterford, Peytonville, Davis, and Pearson. Two (2) bids were received on January 14, 2014. The bids have been reviewed by Lee Engineering, LLC and city staff and are tabulated as follows: BIDDER BID AMOUNT Durable Specialties, Inc. $470,000 Roadway Solutions, Inc. $545,000 This project was also bid in January 2013, however, the bids came in higher than the anticipated costs. There was not enough funding to pursue the project at that time. Additional funds were budgeted from red light camera money to fund the current project. Lee Engineering, Inc. recommends award of the contract to the low bidder, Durable Specialties, Inc. The City Staff concurs in this recommendation. Financial Considerations: The recommended contract award amount is $ 470,000. Funds are available in the Strategic Initiative Fund and Red Light Camera Fund. The current available project budget is $500,000. Strategic Link: The installation of illuminated street name signs and battery back- up systems links to the city's strategy map relative to focus areas of Infrastructure and Mobility. The project will serve our customers by achieving the highest standards of safety and security. It provides travel convenience within the City and region. The specific corporate objectives that are met by this construction project are to invest to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: This is the standard construction services contract that has been previously reviewed by the City Attorney. Alternatives: The Council may award the contract to Durable Specialties, Inc. or reject all bids. Supporting Documents: Location Map Recommendation Letter Bid Tabulation Staff Recommendation: Award contract to Durable Specialties, Inc. for the Installation of FM1709 illuminated street name sign and battery back-up project in the amount of $470,000. Staff Contact: Robert H. Price, P.E., Public Works Director Cheryl Taylor, P.E., Deputy Director Public Works/City Engineer Steven D. Anderson, P.E., CFM, Civil Engineer 73030 LBJ FREEWAY SUFFE 1660 DALLAS,TE(AS 75234 972/24B-3006 FAX 972/248-3855 TOLL FREE 888/298-3006 L:1EE Enamainc January 15, 2014 Ms. Cheryl Taylor., P.E., C.F.M. City of Southlake 1400 South Main Street, 3rd Floor Southlake, Texas 76092 Re: Bid Tabulations for Illuminated Street Name Sign and Battery Back -Up System Installation — FM 1709 behveen State High)iwy 114 and Pearson Lane Dear Ms, Taylor: Per your request, we have reviewed and tabulated the bids submitted by the following Contractors for this project. The bid tabulations can be seen on the page attached to this letter. Durable Specialties, Inc - $470,000.00 Roadway Solutions, Inc. - $545,000.00 After reviewing all bids, it has been determined that Durable Specialties, Inc, was the low bidder for the project. Durable Specialties, Inc. meets all requirements set forth in the contract documents and have performed well on several projects designed by Lee Engineering, LLC. Therefore, it is recommended that Durable Specialties, Inc. be awarded the contract for this project. Respectfully, Christoph Pierce, P.E., PTOE Senior Engineer Attachment - R o CD o CD 0 R R @ 3 0/ 0 \ 0 a k o Q ri H # R o a¥ �/ m J Ln U/ Q V) � 2 k R o o 0 0 o g 0 g § 2 0 d o 0 0 02// / " 7 /7 _ _ _ 1 ® R 6 Co G g S R S k-F 0 E 0 \ 0/§ 0 2 j R R k li� � C ® m _« i# G G G % S R 3 k d d o 0 0 0 �{\S 7 Q 2 2 7 G S R 0 0 § Qj y k 0 0 k 6 0 0 $ /0®/ m o / 6 0 0 Ln �n t4 m m % � �LLI , 0 0 R 0 0 §/ k �� o 0 k 0 k w k \ * 0 0 o a e } ¥ a 2 � _ { e q g o 2 J a � / % / \ M/ 5 3 5 L � k $ $ � LU LLI� \ \ z i 2 E L _ A LU L. § LL �Of \ � � L f / k k 3\ z\ z Q k = , \ \ \ % « z \ - « - _ o Q w B E S g o m a R g a c@ f 5 s 2» ca m u / 2 LLJ m on� k§ LLI LL z\ z\ R w > A � 2 � $ a J \ k } g