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Item 6A13 CITY OF SOUTHLAKE Department of Planning & Development Services STAFF REPORT January 15, 2014 CASE NO: ZA13-129 PROJECT: Green Fest Southlake EXECUTIVE SUMMARY: On behalf of Bob Jones Nature Center, Audra Lewandowski is requesting approval of a specific use permit to allow a mass gathering on property being described as Blocks 7 and 8, and adjacent rights of way, Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas and located at 1400 Fountain Place and 1400 East Southlake Blvd., Southlake, Texas. Current Zoning: "D7 Downtown District. SPIN Neighborhood # 8. DETAILS: This event, formerly known as Southlake Green Day, has been successfully held annually since 2009. The following is an overview of the applicant's request: • The event is planned to be held on Saturday, March 29, 2014 from 10 a.m. to 5 p.m. (set up time 8 a.m.); • There will be up to forty-two (42) tents and/or exhibit booths set up in the Rustin Park area and Fountain Place; • Automobiles- They may have hybrid vehicles on display along Fountain Place for the day; • Bounce houses in place of the Title Sponsor tent areas (tentative); • Exhibitors will have the option to sell products; • Requesting approval of Specific Use Permit for up to five (5) years, unless the scope of the event changes. The purpose of this event is to promote and provide information on "green" products and current trends in environmental stewardship. The applicant has included a sign proposal as part of this specific use permit which includes multiple (44) 24-inch by 24-inch signs at various locations throughout the City six (6) days prior to the event date for promotional purposes. Exhibits for the sign proposal are included in attachment `C' of this staff report. ACTION NEEDED: 1) Conduct Public Hearing 2) Consider Approval of Specific Use Permit Request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owners Map & Responses (E) Resolution No. 13-052 Case No. ZA13-129 STAFF CONTACT: Dennis Killough (817) 748-8072 Lorrie Fletcher (817) 748-8069 Case No. ZA13-129 BACKGROUND INFORMATION PROPERTY OWNER: City of Southlake APPLICANT: Bob Jones Nature Center / Audra Lewandowski PROPERTY SITUATION: 1400 Fountain Place and 1400 E Southlake Boulevard LEGAL DESCRIPTION: Blocks 7 & 8, Southlake Town Square Addition LAND USE CATEGORY: Town Center CURRENT ZONING: "D7 Downtown District HISTORY: This event, formerly known as Southlake Green Day, has been held annually since March 2009. There have been approximately 1000 in attendance throughout the day for the event. February 17, 2009; City Council approved the application as presented for one year (ZA08-099). December 1, 2009; City Council approved the application as presented for one year subject to Green Fellows, Inc. obtaining 501 C3 Non-profit status prior to the event (ZA09-043). November 16, 2010; City Council approved the application as presented for a three-year period (ZA10-061). P&Z ACTION: January 9, 2013; Approved as presented subject to the staff report dated January 8, 2014. STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. whether sufficient illumination will be provided at night to protect the safety of the persons assembled; (Not Applicable) 5. whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off -site parking, Case No. Attachment A ZA13-129 Page 1 then the promoter the mass gathering event the off -site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. The applicant is required to obtain all necessary permits regarding qualifying tents and signage. Signage is not allowed to be placed within the public right of way. Due to the limited scope of the event no staff review summary has been provided for this proposal. Case No. Attachment A ZA13-129 Page 1 Vicinity Map Green Fest Southlake 339 ?q w 335 331 3p� \ MAIN ST CIVIC PL 29 215 211 ui w ❑ � ,85 c� 167 FOUNTAIN F.M. 1709 N w ZA13-129 Specific Use Permit A 0 320 640 1,280 Feet Case No. Attachment B ZA13-129 Page 1 Green Fest Southlake Green Fest is Southlake's premier opportunity to learn about the many ways to be environmentally friendly, endow a sustainable future, and improve daily living by going green. Green Fest Southlake is free to the public and scheduled for: Southlake Town Square Rustin Park March 29, 2014 10:00 AM - 5:00 PM The event hosts approximately 40 exhibitors, business offering green/eco-friendly products and services. Exhibitors may begin set-up is at Sam that morning, and tear -down starting at 5pm. See the attached map. For the 2013, we had bounce houses for the first time, and the kids loved them. They took the space of a Title Sponsor on Fountain Place. If we have the opportunity for the bounces houses again, we will offer them, as they generate revenue for the non-profit, Bob Jones Nature Center. Like our previous years, there will also be entertainment, fabulous raffle/drawing prizes, a scavenger hunt for students Kindergarten through the 6th grade, and we will be giving away two (2) Apple iPads. We invite you to be a part of Southlake's campaign to spread the word about how we can all work together to save and protect our precious resources! Case No. Attachment C ZA13-129 Page 1 Additional Considerations for Green Fest Southlake: 1) 2) 3) That the permit be good for 5 years. That the permit allow selling like previous years. Below is a list of where we would like to put yard signs (6 days prior): 1709 in front of Southlake Town Square 2 1709 and Kimball I Kimball and 114 2 Dove and Whites Chapel 1 Dove and Carroll I Whites Chapel. and 1709 2 1709 and Byron Nelson 1 1709 and Davis 2 1709 and Pearson 1 Davis and Continental 1 Continental and Brumlow 1 Back side of Southlake Town Square along 114 2 Home Depot along 114 1 Whites Chapel at 114 2 Bob Jones Nature Center 1 Whites Chapel at Bob Jones Park 1 Each CISD Campus 22 2 per) Yard Sign Exhibit G RE ENA S O U T H L A K E EIUL' lijllill!� SOUTHLAKE TOWN SQUARE Case No. Attachment C ZA13-129 Page 2 Surrounding Property Owners Green Fest Southlake SPO # Owner Zoning Land Use Acreage Response 1. Carroll/1709 Ltd SP2 Town Center 8.67 NR 2. Carroll/1709 Ltd SP2 Town Center 7.38 NR 3. Southlake, City Of SP2 Town Center 0.78 NR 4. Carroll/1709 Ltd SP2 Town Center 8.93 NR 5. Town Square Ventures Lp DT Town Center 0.42 NR 6. Town Square Ventures Lp DT Town Center 0.38 NR 7. Town Square Ventures Lp DT Town Center 4.33 NR 8. Town Square Ventures Lp DT Town Center 0.34 NR 9. Town Square Ventures Lp DT Town Center 0.67 NR 10. Town Square Ventures Lp DT Town Center 0.28 NR 11. Town Square Ventures Lp DT Town Center 0.58 NR 12. Town Square Ventures Lp DT Town Center 4.08 NR 13. Town Square Ventures Lp DT Town Center 0.75 NR 14. Sits Grand Avenue II Lp DT Town Center 0.48 NR 15. Sits Grand Avenue II Lp DT Town Center 1.42 NR 16. Sits Grand Avenue II Lp DT Town Center 0.56 NR 17. Sits Grand Avenue II Lp DT Town Center 0.40 NR 18. Sits Grand Avenue II Lp DT Town Center 1.86 NR 19. Southlake, City Of DT Town Center 1.97 NR Case No. ZA13-129 Attachment D Page 1 20. Town Square Ventures Lp DT Town Center 0.67 NR 21. Town Square Ventures Lp DT Town Center 0.48 NR 22. Sits Grand Avenue Lp DT Town Center 2.44 NR 23. Sits Grand Avenue Lp DT Town Center 0.58 NR 24. Southlake, City Of DT Town Center 1.37 NR 25. Sits Grand Avenue Lp DT Town Center 0.43 NR 26. Sits Grand Avenue Lp DT Town Center 0.60 NR 27. Town Square Ventures Lp DT Town Center 0.39 NR 28. Town Square Ventures Lp DT Town Center 0.38 NR 29. Town Square Ventures Lp DT Town Center 0.27 NR 30. Town Square Ventures Lp DT Town Center 3.62 NR 31. Town Square Ventures Lp DT Town Center 0.33 NR 32. Southlake, City Of DT Town Center 0.69 NR 33. Southlake, City Of DT Town Center 0.81 NR 34. Southlake, City Of DT Town Center 0.94 NR 35. Town Square Ventures Lp SP1 Town Center 2.66 NR 36. United States Postal Service SP1 Town Center 2.97 NR 37. Southlake, City Of DT Town Center 1.72 NR 38. Southlake, City Of DT Town Center 1.70 NR 39. H & C Southlake Hilton Llc DT Town Center 3.72 NR 40. Sits Grand Avenue Lp DT Town Center 0.26 NR 41. Sits Grand Avenue Lp DT Town Center 0.22 NR 42. Sits Grand Avenue Lp DT Town Center 0.19 NR 43. Sits Grand Avenue Lp DT Town Center 0.24 NR 44. Sits Grand Avenue Lp DT Town Center 0.40 NR 45. Sits Grand Avenue Lp DT Town Center 0.23 NR 46. Southlake, City Of DT Town Center 0.34 NR 47. Sits Grand Avenue Lp DT Town Center 0.25 NR 48. Sits Grand Avenue Lp DT Town Center 0.01 NR 49. Sits Grand Avenue Lp DT Town Center 0.01 NR 50. Sits Grand Avenue Lp DT Town Center 0.01 NR 51. Sits Grand Avenue Lp DT Town Center 0.01 NR 52. Sits Grand Avenue Lp DT Town Center 0.75 NR 53. Sits Grand Avenue Lp DT Town Center 0.51 NR 54. Sits Grand Avenue Lp DT Town Center 0.22 NR 55. Sits Grand Avenue Lp DT Town Center 2.96 NR 56. Sits Grand Avenue Lp DT Town Center 0.20 NR 57. Sits Grand Avenue Lp DT Town Center 0.42 NR 58. Sits Grand Avenue Lp DT Town Center 2.90 NR 59. Sits Grand Avenue Lp DT Town Center 2.55 NR 60. Southlake, City Of DT Town Center 2.07 NR 61. Town Square Ventures Iv Lp DT Town Center 0.47 NR 62. Town Square Ventures Iv Lp DT Town Center 0.92 NR 63. Town Square Ventures Iv Lp DT Town Center 0.28 NR 64. Sits Block 22 Lp DT Town Center 0.40 NR 65. Town Square Ventures Iv Lp DT Town Center 1.66 NR 66. Southlake, City Of DT Town Center 0.09 NR 67. Town Square Ventures V Lp DT Town Center 1.10 NR Case No. Attachment D ZA13-129 Page 2 68. Town Square Ventures Lp DT Town Center 2.27 NR 69. Bray, Jesse K & Melinda C Bray DT Town Center 0.07 NR 70. Smith, Ryan DT Town Center 0.06 NR 71. Gray, Tim A DT Town Center 0.06 NR 72. Mills, Michael D Etux Rita DT Town Center 0.06 NR 73. Wang, Tzuchung S & Julia Huang DT Town Center 0.06 NR 74. Lewis, Terry W Etux Debra K DT Town Center 0.06 NR 75. Pekowski Family 1998 Trust DT Town Center 0.06 NR 76. Hale, Genevieve Etvir John DT Town Center 0.06 F 77. Kienast, Joseph P Etux Deanna DT Town Center 0.06 NR 78. Nelson, Kenneth R Etux Sharon DT Town Center 0.06 NR 79. Posey, James H DT Town Center 0.06 NR 80. Schirle, Joseph L Jr Living Tr DT Town Center 0.06 NR 81. Vance, Frederick Etux Carol DT Town Center 0.06 NR 82. Schirle, Matthew DT Town Center 0.06 NR 83. Ware, Demarcus O DT Town Center 0.06 NR 84. Julia, Thomas Etux Mary Jane DT Town Center 0.06 NR 85. Durant, Tom & Susan Durant DT Town Center 0.13 NR 86. Brownstone At Town Square Lp DT Town Center 0.16 NR 87. Brownstone At Town Square Lp DT Town Center 0.07 NR 88. Williams, Herbert S III DT Town Center 0.04 NR 89. Raif, Thomas V Jr & Jennifer DT Town Center 0.04 NR 90. Torres, Carlos DT Town Center 0.04 NR 91. Wandschneider, Gary K DT Town Center 0.06 NR 92. Peddicord, Merri J DT Town Center 0.07 NR 93. Rodgers, Kacy Etux Marcella DT Town Center 0.07 NR 94. Jackson, Charles B Jr Etux Cat DT Town Center 0.07 NR 95. Ryne, Wallace R DT Town Center 0.08 NR 96. Francis, Tim D Etux Pamela D DT Town Center 0.09 NR 97. Faulkner, Sandra Potter DT Town Center 0.09 NR 98. Angeluna Properties Llc DT Town Center 0.08 F 99. Smith, Pete DT Town Center 0.08 NR 100. Yang, Yong E Etux Young Ju Pak DT Town Center 0.08 NR 101. Osorio, Federico G Etux Paula DT Town Center 0.08 NR 102. Martin, John Etux Patricia D DT Town Center 0.08 NR 103. Broome, Cary III Etux Donna DT Town Center 0.08 NR 104. Leaf, Makram J Etux Caroline M DT Town Center 0.07 NR 105. Depperman, Chris DT Town Center 0.07 NR 106. Biersmith, Mark A Etux Sally A DT Town Center 0.07 NR 107. Cranston, James Etux Etal DT Town Center 0.08 NR 108. Brownstone At Town Square Lp DT Town Center 0.12 NR 109. Arnold, William Etux Joanna DT Town Center 0.08 NR 110. Brownstone At Town Square Lp DT Town Center 0.06 NR 111. Brownstone At Town Square Lp DT Town Center 0.06 NR 112. Brownstone At Town Square Lp DT Town Center 0.06 NR 113. Brownstone At Town Square Lp DT Town Center 0.05 NR 114. Brownstone At Town Square Lp DT Town Center 0.06 NR 115. Brownstone At Town Square Lp DT Town Center 0.06 NR Case No. Attachment D ZA13-129 Page 3 116. Brownstone At Town Square Lp DT Town Center 0.06 NR 117. Brownstone At Town Square Lp DT Town Center 0.06 NR 118. Brownstone At Town Square Lp DT Town Center 0.06 NR 119. Brownstone At Town Square Lp DT Town Center 0.06 NR 120. Brownstone At Town Square Lp DT Town Center 0.06 NR 121. Brownstone At Town Square Lp DT Town Center 0.65 NR 122. Brownstone At Town Square Lp DT Town Center 0.13 NR 123. Brownstone At Town Square Lp DT Town Center 0.09 NR 124. Brownstone At Town Square Lp DT Town Center 0.08 NR 125. Brownstone At Town Square Lp DT Town Center 0.07 NR 126. Brownstone At Town Square Lp DT Town Center 0.08 NR 127. Brownstone At Town Square Lp DT Town Center 0.06 NR 128. Brownstone At Town Square Lp DT Town Center 0.06 NR 129. Brownstone At Town Square Lp DT Town Center 0.06 NR 130. Brownstone At Town Square Lp DT Town Center 0.06 NR 131. Brownstone At Town Square Lp DT Town Center 0.06 NR 132. Brownstone At Town Square Lp DT Town Center 0.06 NR 133. Brownstone At Town Square Lp DT Town Center 0.06 NR 134. Brownstone At Town Square Lp DT Town Center 0.06 NR 135. Brownstone At Town Square Lp DT Town Center 0.06 NR 136. Brownstone At Town Square Lp DT Town Center 0.06 NR 137. Brownstone At Town Square Lp DT Town Center 0.08 NR 138. Brownstone At Town Square Lp DT Town Center 0.08 NR 139. Smith, Ryan Taylor & Catherine DT Town Center 0.10 NR 140. Rodgers, Kacy & Marcella DT Town Center 0.06 NR 141. Hawton, Derek Aubrey DT Town Center 0.06 NR 142. Coons, Robert & Kathy DT Town Center 0.06 NR 143. Alexander, Stanley Etux Lisa DT Town Center 0.06 NR 144. Cardillo, Valentino Etux S DT Town Center 0.08 NR 145. Brownstone At Town Square Lp DT Town Center 0.13 NR 146. Brownstone At Town Square Lp DT Town Center 0.10 NR 147. Brownstone At Town Square Lp DT Town Center 0.12 NR 148. Slts Land Lp DT Town Center 5.35 NR 149. Brownstone At Town Square Lp DT Town Center 4.31 NR Responses - F: In Favor O: Opposed To Notices Sent: Fifty-four (54) Responses Received: In Favor: Two (2) Two (2) Opposed To: None (0) U: Undecided NR: No Response Case No. Attachment D ZA13-129 Page 4 01/02/2054 0S.08 PAX Notification Response Form Z 'i 3-129 eting Date: January 9, 2014 at 6:30 PM H le, Genevieve Etvir John P Box 92183 S uthiake Tx, 76092 36818E 21 21 ro 00 1/00 1 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby - -- in�favorofopposed to undecided about (circle or underline arse) the proposed Specific Use Permit referenced above. Space for comments regarding your position, E Signature. •� �.� Date: f X I Additional Signature: Date: Printed Name(s) Nit lot be property owner(s) whose name(s) are printed at tap. Otherwis ronja& the Planning Department. One form per property. Phone Number (optioned): Case No. ZA13-129 Attachment D Page 5 01/06/2014 03:13 8174424465 ROXANN TAYLOR ASSOC Notification Response Form ZA13-1,29 Meeting Date: January 9, 2014 at 6:30 PM Angefuna Properties Lie 1301 Regency Ct Southlake Tx, 76092 39518E 24 12 PAGE 01/01 PLEASE PROVIDE COMPLETED FORMS VIA MAI , FAX HAND DELIVERY BEFORE THE START OF THE SCHEDULED IC HEARING. Being the f the property so noted above, are hereby n favor of pposed to undecided about circle or underline one? used Specific Use Permit referenced above. Space for comments regarding your position.` Signature: Additional Signatl,.a. .. Date: Printed Name(s): tJ C 't Must be property owner(sj whose names) are prirftd at t9p. Oths wise contact fhe Planning Departrnerrf. one form per property. Phone Number (optional): Z 1 1 --71 G 0 Case No. Attachment D ZA13-129 Page 6 RESOLUTION NO. 13-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR SOUTHLAKE GREEN FEST EVENT ON PROPERTY LOCATED AT 1400 FOUNTAIN PLACE AND 1400 E SOUTHLAKE BOULEVARD BEING LEGALLY DESCRIBED AS BLOCKS 7 AND 8, AND ADJACENT RIGHT-OF-WAY, SOUTHLAKE TOWN SQUARE, PHASE I, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering event for Southlake Green Fest Event has been requested by a person or corporation having a proprietary interest in the properties zoned as "D7 Downtown District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for Southlake Green Fest Event on property located at 1400 Fountain Place and 1400 E Southlake Boulevard being legally described as Blocks 7 And 8, and adjacent right-of-way, Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet `A', Slide 4892, Plat Record, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special Case No. Attachment E ZA13-129 Page 1 conditions shall be applicable to the granting of this Specific Use Permit: SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF JANUARY, 2014. CITY OF SOUTHLAKE In ATTEST: Alicia Richardson, TRMC City Secretary John Terrell, Mayor Case No. Attachment E ZA13-129 Page 2 EXHIBIT "A" The property is located at 1400 Fountain Place and Blocks 7 And 8, and adjacent right-of-way, Southlake Southlake, Tarrant County, Texas, according to th Record, Tarrant County, Texas. Case No. ZA13-129 e 1400 E Southlake Boulevard being described as Town Square, Phase I, an addition to the City of plat recorded in Cabinet `A', Slide 4892, Plat Attachment E Page 3 EXHIBIT "B" RESERVED FOR APPROVED SITE PLAN Case No. Attachment E ZA13-129 Page 4