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Item 4ICITY OF SOUTHLAKE MEMORANDUM December 10, 2013 To: Shana Yelverton, City Manager From: Ken Baker, Senior Director of PDS Subject: Item 41 — Approve Option to Extend the Current Contract with Facility Solutions Group (FSG) for the Installation of Wayfinding, Event and Kiosk Signage in an Amount not to Exceed $150,000 Action Requested: Approve option to extend the current contract with Facility Solutions Group (FSG) for the installation of wayfinding, event and kiosk signage in an amount not to exceed $150,000. Background Information: The Wayfinding Sign System Plan was adopted by City Council in April of 2010. The plan provided a recommended design, locations and messages for approximately 65 signs throughout the City. In FY 2011, the City Council appropriated $50,000 (Hotel Occupancy Tax Funds) for the installation of Phase I of the signage program. In the spring of 2011, the City selected FSG to fabricate and install the signage. During the summer of 2010, Phase I signage was installed along Carroll Avenue and the SH 114 frontage road. In fiscal year 2012, City Council funded $125,000 ($50,000 from the Hotel Occupancy Tax and $75,000 from the Strategic Initiative Fund) for the installation of phase II of the wayfinding signage program. Fifteen (15) wayfinding signs and five (5) events signs were installed throughout the City this past summer and fall. Wayfinding signs were installed along the following roadways: • White Chapel Blvd • Dove St. • SH 114 • FM 1709 • FM 1938 Event signs were installed at the following street intersections: • Highland Avenue/Carroll Avenue • Carroll Avenue/Dove Street • Crooked Lane/Continental Avenue • White Chapel Boulevard/Continental Avenue • Peytonville Avenue/Dove St. FSG Contract Extension Memorandum In fiscal year 2013, City Council funded $100,000 ($50,000 from the Hotel Occupancy Tax and $50, 000 from the Strategic Initiative Fund) for the installation of phase III of the wayfinding/event signage program. Fifteen (15) wayfinding signs were installed in FY 13. In addition, $30,000 was budgeted for kiosks but ten event signs were installed throughout the City in lieu of the kiosk installation. Wayfinding signs were installed at the following locations: • Eastbound FM1709 at N. Peytoneville Ave intersection; SWC • Eastbound FM 1709 in front of Dana's Studio of Dance • Eastbound FM 1709 at White Chapel Blvd; SWC • South/Westbound Gateway Dr. at FM1709 intersection; NWC • Westbound FM 1709 at Kimball Ave intersection; NEC • Westbound FM 1709 at White Chapel Blvd intersection; NEC • Westbound FM 1709 at N. Peytonville Ave intersection; NEC • Eastbound frontage road SH 114 at N. Carroll Ave; SWC • Eastbound frontage road SH 114 between N. Carroll Ave & Reserve St. • Eastbound frontage road SH 114 at N. Kimball Ave; SWC • Southbound N. Kimball Ave at FM1709 intersection; NWC • Northbound Brumlow Ave at E. Continental Blvd; SEC • Northbound N. Carroll Ave at FM1709 intersection; SEC • Westbound E. Dove Rd at N. Carroll Ave, NEC • Eastbound E. Continental Blvd at Carroll/Brumlow; SWC Event signs were installed at the following street intersections: • Continental (eastbound) and Davis Blvd. • Southridge Lakes (southbound) and FM 1709 • Peytonville (southbound) and Continental • White Chapel Blvd Roudabout- southside (WC Blvd.) • Northbound White Chapel south of FM 1709 3 FSG Contract Extension Memorandum • Northbound Carroll south of FM 1709 • Southbound Carroll at FM 1709 • Southbound Byron Nelson at Continental • Northbound Kimball at FM 1709 • Southbound Carroll and the Continental roundabout Staff is recommending that the contact with FSG be extended for the fabrication and installation of phase IV of the wayfinding program, phase I of the kiosk program and possible additional event signs if the budget permits. City Council is expected to approve the recommended wayfinding signage priority list at its December 17t" meeting. The Hotel Occupancy Tax fund has budgeted $100,000 for wayfinding signage and $50,000 for the kiosk program. A 1 % price increase on materials from the previous contract is anticipated for the fabrication of the wayfinding signage. Financial Considerations: Funding for the fabrication and installation of the wayfinding signage and kiosks was approved in the FY 2014 budget. Strategic Link: This project is aligned with the Strategic Focus Area of Mobility and the Corporate Objective to provide travel and convenience with the City and Region. Citizen Input/ Board Review: City Council consideration at the December 17, 2013 meeting. Legal Review: Contract documents and standard specifications format follow that previously reviewed by the City Attorney. Alternatives: 1) City Council approve as presented 2) Reject the contract extension Attachments: 1) Contract 2) Renewal Letter 4 FSG Contract Extension Memorandum Staff Recommendation: Approve the contact with FSG not to exceed $150,000. 5 1 FSG Contract Extension Memorandum