Item 4ICITY OF
SOUTHLAKE
MEMORANDUM
December 10, 2013
To: Shana Yelverton, City Manager
From: Ken Baker, Senior Director of PDS
Subject: Item 41 — Approve Option to Extend the Current Contract
with Facility Solutions Group (FSG) for the Installation of
Wayfinding, Event and Kiosk Signage in an Amount not to
Exceed $150,000
Action
Requested: Approve option to extend the current contract with Facility
Solutions Group (FSG) for the installation of wayfinding,
event and kiosk signage in an amount not to exceed
$150,000.
Background
Information: The Wayfinding Sign System Plan was adopted by City
Council in April of 2010. The plan provided a recommended
design, locations and messages for approximately 65 signs
throughout the City. In FY 2011, the City Council
appropriated $50,000 (Hotel Occupancy Tax Funds) for the
installation of Phase I of the signage program. In the spring
of 2011, the City selected FSG to fabricate and install the
signage. During the summer of 2010, Phase I signage was
installed along Carroll Avenue and the SH 114 frontage
road.
In fiscal year 2012, City Council funded $125,000 ($50,000
from the Hotel Occupancy Tax and $75,000 from the
Strategic Initiative Fund) for the installation of phase II of the
wayfinding signage program. Fifteen (15) wayfinding signs
and five (5) events signs were installed throughout the City
this past summer and fall. Wayfinding signs were installed
along the following roadways:
• White Chapel Blvd
• Dove St.
• SH 114
• FM 1709
• FM 1938
Event signs were installed at the following street
intersections:
• Highland Avenue/Carroll Avenue
• Carroll Avenue/Dove Street
• Crooked Lane/Continental Avenue
• White Chapel Boulevard/Continental Avenue
• Peytonville Avenue/Dove St.
FSG Contract Extension Memorandum
In fiscal year 2013, City Council funded $100,000 ($50,000
from the Hotel Occupancy Tax and $50, 000 from the
Strategic Initiative Fund) for the installation of phase III of the
wayfinding/event signage program. Fifteen (15) wayfinding
signs were installed in FY 13. In addition, $30,000 was
budgeted for kiosks but ten event signs were installed
throughout the City in lieu of the kiosk installation.
Wayfinding signs were installed at the following locations:
• Eastbound FM1709 at N. Peytoneville Ave
intersection; SWC
• Eastbound FM 1709 in front of Dana's Studio of
Dance
• Eastbound FM 1709 at White Chapel Blvd; SWC
• South/Westbound Gateway Dr. at FM1709
intersection; NWC
• Westbound FM 1709 at Kimball Ave intersection;
NEC
• Westbound FM 1709 at White Chapel Blvd
intersection; NEC
• Westbound FM 1709 at N. Peytonville Ave
intersection; NEC
• Eastbound frontage road SH 114 at N. Carroll Ave;
SWC
• Eastbound frontage road SH 114 between N. Carroll
Ave & Reserve St.
• Eastbound frontage road SH 114 at N. Kimball Ave;
SWC
• Southbound N. Kimball Ave at FM1709 intersection;
NWC
• Northbound Brumlow Ave at E. Continental Blvd; SEC
• Northbound N. Carroll Ave at FM1709 intersection;
SEC
• Westbound E. Dove Rd at N. Carroll Ave, NEC
• Eastbound E. Continental Blvd at Carroll/Brumlow;
SWC
Event signs were installed at the following street
intersections:
• Continental (eastbound) and Davis Blvd.
• Southridge Lakes (southbound) and FM 1709
• Peytonville (southbound) and Continental
• White Chapel Blvd Roudabout- southside (WC Blvd.)
• Northbound White Chapel south of FM 1709
3 FSG Contract Extension Memorandum
• Northbound Carroll south of FM 1709
• Southbound Carroll at FM 1709
• Southbound Byron Nelson at Continental
• Northbound Kimball at FM 1709
• Southbound Carroll and the Continental roundabout
Staff is recommending that the contact with FSG be
extended for the fabrication and installation of phase IV of
the wayfinding program, phase I of the kiosk program and
possible additional event signs if the budget permits. City
Council is expected to approve the recommended
wayfinding signage priority list at its December 17t" meeting.
The Hotel Occupancy Tax fund has budgeted $100,000 for
wayfinding signage and $50,000 for the kiosk program. A 1 %
price increase on materials from the previous contract is
anticipated for the fabrication of the wayfinding signage.
Financial
Considerations: Funding for the fabrication and installation of the wayfinding
signage and kiosks was approved in the FY 2014 budget.
Strategic Link: This project is aligned with the Strategic Focus Area of
Mobility and the Corporate Objective to provide travel and
convenience with the City and Region.
Citizen Input/
Board Review: City Council consideration at the December 17, 2013
meeting.
Legal Review: Contract documents and standard specifications format
follow that previously reviewed by the City Attorney.
Alternatives: 1) City Council approve as presented
2) Reject the contract extension
Attachments: 1) Contract
2) Renewal Letter
4 FSG Contract Extension Memorandum
Staff
Recommendation: Approve the contact with FSG not to exceed $150,000.
5 1 FSG Contract Extension Memorandum