Item 4DCITY OF]]' j" j j
SOU 1 HL AKE
MEMORANDUM
November 25, 2013
To: Shana K. Yelverton, City Manager
From: Michael Starr, Fire Chief
Subject: Item 41): Approve the purchase of five (5) LifePak 15
Cardiac Monitors and nine (9) Automatic External
Defibrillators from Physio-Control, Inc in the amount of
$206,585.00.
Action
Requested: Approve the purchase of five (5) LifePak 15 Cardiac
Monitors and nine (9) Automatic External Defibrillators from
Physio-Control, Inc in the amount of $206,585.00.
Background
Information: The purpose of this item is to approve the purchase of five
(5) Lifepak 15 Cardiac Monitors and nine (9) AED's from
Physio-Control, Inc in the amount of $206,585.00 using grant
monies awarded to the Southlake Fire Department by the
Federal Emergency Management Agency (FEMA).
Cardiac monitors are an important tool used to measure
blood oxygen levels, pulse, blood pressure as well as
diagnose myocardial infarction and carbon monoxide
poisoning. Cardiac monitors can also provide defibrillation
when necessary. An automatic external defibrillator (AED) is
a portable device that checks the heart rhythm. If needed, it
can send an electric shock to the heart to try to restore a
normal rhythm. AED's are used to treat sudden cardiac
arrest (SCA). .
Currently, our Police Department has access to only one (1)
AED that is serviced and maintained on an annual basis.
The AED is assigned to the Police Department Command
Vehicle which is operated by the on -duty Police Sergeant or
shift supervisor. The purchase of nine (9) AED's would allow
us to partner with the Police Department and outfit each
patrol vehicle with an AED. On average and if available,
Patrol Officers are usually first to arrive on a medical
emergency or witness a medical incident because of their
constant interaction with the community. Every minute
counts during a sudden cardiac arrest event. Only 7 percent
of people struck down by SCA survive. But if that same
4D - 1
City Council Meeting
Meeting Date — December 3, 2013
Page 2 of 2
person receives CPR and the lifesaving AED shock within 3
minutes of collapse, the survival rate increases dramatically
to 74 percent.
Financial
Consideration: The cost for five (5) cardiac monitors and nine (9) AED's is
$206,585.00. The Southlake Fire Department was awarded
the "Assistance to Firefighters Grant" (AFG) in the amount of
$253,497.00. The grant provided by FEMA is a 90110 match
with our 10 percent match being budgeted in this year's
general fund. The award application was submitted during
FY 2012 which included financial assistance to purchase five
(5) cardiac monitors and nine (9) AED's. Once the
equipment purchase is made, a request for reimbursement
from FEMA would be requested and funds would be
received within thirty (30) days.
Strategic Link: Safety and Security; Performance Management and Service
Delivery; C1, Achieve the Highest Standards of Safety and
Security; B1, Achieve Best in Class Status in all City
Disciplines; B4, Provide High Quality Customer Service; B5,
Improve Performance of Delivery and Operational
Processes; B6, Optimize Use of Technology.
Citizen Inputt
Board Review: NIA
Legal Review: NIA
Alternatives: Alternatives may include:
Approve the purchase of five (5) LifePak 15 Cardiac
Monitors and nine (9) AED's from Physio-Control, Inc in
the amount of $206,585.00 with the intention of
reimbursement from FEMA.
Non -approval of the purchase of five (5) LifePak 15
Cardiac Monitors and nine (9) AED's from Physio-
Control, Inc in the amount of $206,585.00. The
department would forfeit the entire awarded amount.
Staff
Recommendation: Staff recommends the approval of the purchase of five (5)
LifePak 15 Cardiac Monitors and nine (9) AED's from
Physio-Control, Inc in the amount of $206,585.00.
4D - 2
4/19113
Panel Review
Mr. Kyle Taylor
City of Southlake
600 State Street
Southlake, Texas 76092-7669
Re: Grant No.EMW-2012-FO-06132
Dear Mr. Taylor:
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2012 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire
Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project
costs total to $253,497.00. The Federal share is 90 percent or $228,148.00 of the approved amount and your share
of the costs is 10 percent or $25,349.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand
the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for
your official file. You establish acceptance of the grant and Grant Agreement Articles when you formally
receive the award through the AFG online system. By accepting the grant, you agree not to deviate from the
approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you
should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your grant funds, please call
the helpdesk at 1-866-274-0960.
Sincerely,
E
Timothy W. Manning
Deputy Administrator for National Preparedness and Protection
https:tleseruces.fbma.you'FemaF!reGrant(firegranUisplfire admin/awards/spec/uew award_package.do?agreementNo=FMW-2012-FO-06132&printaward=print 2!£
To: Ryan Arthur
Southlake Fire Services
600 Slate St
SOUTHLAKE, TX 76092
Phone: (817) 748-8328
rarthur@c1.southlake.tx.us
Contract: None
Physio-Control, Inc.
11811 Willows Road NE
P.O. Box 97023
Redmond, WA 98073-9723 U.S.A
www.physio-control.com
tel 800.442.1142
fax 800,732.0956
Quote#: 1.269313684
Rev#: 2
Quote Date: 11/08/2013
Sales Consultant: Patrick Mockler
800-442-1142 x 72135
FOB: Redmond, WA
Terms: All quotes subject to credit approval and
the following terms & conditions
Exp Date: 02/06/2014
1 99577-001219 - LP15 MONITORIDEFIB, CPR, 5 $37,845.00 $5,676.75 $0.00 $32,168.25 $160,841.25
Pace, to 360j, SPO21COIMetHb, 12L GL, NIBP,
CO2, Trend, BT TMP
THE LIFEPAK 15 IS AN ADAPTIV BIPHASIC FULLY
ESCALATING (TO 360 JOULES) MULTI -PARAMETER
MONITOR/DEFIBRILLATOR. SHIP KIT41677-000109
INCLUDED. HARD PADDLES, BATTERIES AND
CARRYING CASE NOT INCLUDED.
2 21330-001176 - LI-ION BATTERY 5.7 AMP 20 $412.00
HOUR CAPACITY
RECHARGEABLE LITHIUM -ION, WITH FUEL GAUGE
3 11577-000004 -STATION BATTERY 5 $1,633.00
CHARGER
AC OPERATION FOR STATIONARY APPLICATIONS,
FOR USE WITH THE LWON 5.7 AMP BATTERY.
INCLUDES AC POWER CORD, MOUNTING BRACKET
AND OPERATING INSTRUCTIONS
4 11996-000323 - MASIMO SET RED LNCS 5 $196.00
PATIENT CABLE - 4 FEET
RED LNC-04,PATIENT CABLE,4FTREF 2055
$61.80 $0.00 $350.20 $7,004.00
$244.95 $0.00 $1,388.05 $6,940.25
$29.40 $0.00 $166.60 $833.00
5 11171-000032 - RAINBOW DCI-DC8,ADULT 5 $844.00 $126.60 $0,00 $717.40 $3,587.00
REUSE SENSOR,8FTREF 2407
RAINBOW DCI-DC8,ADULT REUSE SENSOR,8FTREF
2407
6 11171-000033 - RAINBOW DCIP-DC8,PED 5 $844.00 $126.60 $0.00 $717.40
REUSE SENSOR,8FTREF 2640
RAINBOW DCIP-DC8,PED REUSE SENSOR,8FTREF
2640
7 11160.000001 - NIBP CUFF- 5 $20.00
REUSEABLE,INFANT
8 11160-000003 - NIBP CUFF- 5 $23,00
REUSEABLE,CHILD
9 11160-000007 - NIBP CUFF- 5 $31.00
REUSEASLE,LARGE ADULT
$3.00 $0.00 $17.00
$3.45 $0.00 $%55
$3,587.00
$85.00
$97.75
$4.65 $0.00 $26.35 $131.76
1
Quote#:
1-269313684
Rev#:
2
Quote ProducU (ronflnueca
Quote Date:
11/08/2013
Catalog# I Description Qty
Price
Unit A
Price
Ext Total
10 11996.000360 - Temp Sensor, Esophageal- 5
$149.00
$22.35
$0.00
$126.65
$633.25
Rectal, 9FR, Disp (box of 20)
11 11577-000002 - LIFEPAK 15 Basic Carry Case 5
$276.00
$41.40
$0.00
$234.60
$1,173.00
wl right & left pouches
Includes shoulder strap 11577-000001
12 11220-000028 -Top Pouch 5
$49.00
$7.35
$0.00
$41.65
$208.25
Storage for sensors and electrodes. Insert in place of
standard paddles.
13 11260-000039 - LP15 Rear Pouch for carrying 5
$71.00
$10.65
$0.00
$60.35
$301.75
case
SUB TOTAL
$185,423.25
ESTIMATED TAX
$0.00
ESTIMATED SHIPPING & HANDLING
$185.00
GRAND TOTAL
$185,608.25
Pricing Summary Totals
List Price:
$218,145.00
Cash Discounts:
- $32,721.75
Tax + S&H:
+ $185.00
.................... ............
GRAND TOTAL FOR THIS QUOTE
. .
$185,608.25
2
E
2
To: Ryan Arthur
Southlake Fire Services
600 State St
SOUTHLAKE, TX 76092
Phone: (8 17) 748-8328
rarthur@ci.southlake.tx.us
Contract: None
90425-000023 - LIFEPAK 1000 Basic w/
Graphical Display - 5 Year Warranty
Included at No Charge:
41425-000034-ShipKit
11425-000007-Carrying Case
11425-000012-Strap for Carrying Case
11141-000156-Battery
11996-000017- QUIK COMBO REDI-PAK electrodes (2
pair per unit)
26500-003457-Operating Instructions
11101-000016 - Replacement Infant/Child
Reduced Energy Defibrillation Electrodes
FOR USE ONLY WITH LIFEPAK 500 BIPHASIC,
LIFEPAK 1000, OR LIFEPAK CR PLUS AEDS.
Physio-Control, Inc.
11811 Willows Road NE
P.O. Box 97023
Redmond, WA 98073-9723 U.S.A
www.physio-control.com
tel 800.442.1142
fax 800.732.0956
Quote#: 1-234650185
Rev#: 2
Quote Date: 10/17/2013
Sales Consultant: Patrick Mockler
800-442-1142 x 72135
FOB: Redmond, WA
Terms: All quotes subject to credit approval and
the following terms & conditions
Exp Date: 01115/2014
9 $2,595.00 $389.25 $0.00 $2,205.75 $19,851.75
9 $110,00 $5.50 $0.00 $104.50 $940.50
SUES TOTAL
$20,792.25
ESTIMATED TAX
$0.00
ESTIMATED SHIPPING & HANDLING
$185.00
GRAND TOTAL
$20,977.25
Pricing Summary Totals
....... ..
List Price:
$24,345.00
Cash Discounts:
- $3,552.75
Tax + S&H:
+ $185.00
GRAND TOTAL FOR THIS QUOTE
$20,977.251
1