Item 4FItem 4F-1
CITY OF
SOUTHLAKI
MEMORANDUM
November 14, 2013
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve an Amendment to the Project Budget for Bicentennial Park
Phase 2
Action
Requested: Approval of an amendment to the FY 2014 SPDC CIP Capital
Budget for Bicentennial Park Phase 2
Background
Information: The contract for Construction Manager at -Risk services for
Bicentennial Park Phase 2 was awarded to Dean Construction by
the City Council on October 2, 2012.
Dean Construction has bid the project, and submitted a proposed
Guaranteed Maximum Price (GMP) amendment of $12,320,196 to
complete the project.
The current SPDC CIP project budget for the next phase of
Bicentennial Park is $12,467,891.
Based on expenditures to date, the anticipated owner costs, and
the GMP, the project stands at $1,408,471 (11 %) over budget.
Project Expenditures to Date include:
Design $ 1,246,250
Playground Demo $ 19,935
Asbestos Abatement $ 5,765
Total Expenditures to Date $ 1,271,950
Anticipated Owner Costs include:
Asbestos Abatement Services $ 4,000
Temporary Parks Office $ 52,717
Parks Office FFE $ 80,000
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4F - 2
Shana Yelverton, City Manager
City Council Meeting Date — November 19, 2013
Page 2 of 4
Parks Office AV $ 32,500
Parks Office Phone/Data Servers $ 25,000
Parks Office Network/Fiber Optic $ 20,000
Security & Card Readers $ 70,000
Total Anticipated Owner Costs $284,217
CURRENT PROJECT FINANCIALS:
Project Budget $ 12,467,891
Expenditures to Date - $ 1,271,950
Anticipated Owner Costs - $ 284,217
CMAR GMP - $12,320,196
Amount over Budget - $ 1,408,471
The following options to make up the budget shortfall were
presented to the City Council during the November 5, 2013 Work
Session.
OPTION A
• Reallocate $1,000,000 of approved FY 2014 SPDC CIP
Bicentennial Park Phase 3 funding to Phase 2
• Reallocate $408,471 of the planned FY 2015 SPDC CIP for
Bicentennial Park Phase 3 to Phase 2
OPTION B
• Reallocate $1,000,000 of approved FY 2014 SPDC CIP
Bicentennial Park Phase 3 funding to Phase 2
• Reallocate $408,471 of SPDC CIP funding previously
allocated for Safety Town to Bicentennial Park Phase 2
OPTION C
• Reallocate $316,680 of approved FY 2014 SPDC CIP
Bicentennial Park Phase 3 funding to Phase 2
• Defer 60/90 large field to Bicentennial Park Phase 3
OPTION D
• Reallocate $316,680 of SPDC CIP funding previously
allocated for Safety Town to Bicentennial Park Phase 2
• Defer 60/90 large field to Bicentennial Park Phase 3
Following the discussion, the consensus of the City Council was to
proceed with OPTION B to fund the project. Accordingly, this item
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4F - 3
Shana Yelverton, City Manager
City Council Meeting Date — November 19, 2013
Page 3 of 4
has been placed on your agenda to allow for the required
amendment to the FY 2014 SPDC CIP Capital Budget for
Bicentennial Park Phase 2.
Financial
Considerations: Funding in the amount of $12,467,891 is currently allocated within
the SPDC CIP for Bicentennial Park Phase 2.
As detailed above, the project is currently $1,408,471 (11 %) over
budget.
OPTION B, as selected by City Council November 5, 2013,
requires a $1,408,471 amendment to the FY 2014 SPDC CIP
Capital Budget for Bicentennial Park Phase 2. With approval of the
project budget amendment, the following transfers will be made to
bring the total available project funding to $13,876,362.
• Transfer $1,000,000 of approved FY 2014 SPDC CIP
Bicentennial Park Phase 3 funding to Bicentennial Park
Phase 2
• Transfer $408,471 of SPDC CIP funding previously allocated
for Safety Town to Bicentennial Park Phase 2
Strategic Link: This item is linked to the City's Strategy Map related to the focus
area of Quality Development and meets the corporate objectives to
Provide Attractive and Unique Spaces for Enjoyment of Personal
Interests and Invest to Provide and Maintain High Quality Public
Assets. It also addresses the City's Critical Business Outcomes
CB01 by continuing to implement Southlake 2030 Plan by focusing
on short-term initiatives.
Citizen Input/
Board Review: SPDC and City Council consideration November 19, 2013
Legal Review: Not Applicable
Alternatives: Alternatives include:
• Approve amendment to the FY 2014 SPDC CIP Capital
Budget for Bicentennial Park Phase 2 as proposed
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4F - 4
Shana Yelverton, City Manager
City Council Meeting Date — November 19, 2013
Page 4 of 4
• Approve amendment to the FY 2014 SPDC CIP Capital
Budget for Bicentennial Park Phase 2 with input as desired
• Not approve amendment to the FY 2014 SPDC CIP Capital
Budget for Bicentennial Park Phase 2
Attachments: None
Recommendation: City Council approval of an amendment to the FY 2014 SPDC CIP
Capital Budget for Bicentennial Park Phase 2
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork