Loading...
Item 4BCITY OF SOUTHLAKI MEMORANDUM November 13, 2013 To: Shana Yelverton, City Manager From: Alison Ortowski, Assistant City Manager / Interim Director of Economic Development & Tourism Subject: Item 413: Resolution No. 13-049 A resolution of the City of Southlake, Texas, amending Resolution No. 09-061 to change the number, membership criteria and time of appointment of representatives on the Southlake Business Council (SBC); and providing an effective date Action Requested: Approve Resolution 13-049 as noted above. Background Information: The City of Southlake Council previously approved Resolution 09- 010 establishing the Southlake Business Council. Subsequently, Resolution 09-061 was approved to amend the establishing resolution and allow changes to appointment structure, types of businesses that could be represented, term limits, quorum definition and removing limits on Council participation. At the October 15, 2013 City Council meeting, Council requested that staff review the Resolution 09-061 and propose revisions that would allow for greater flexibility in appointments. Specifically, Council requested the ability to appoint up to three members per sector type. Staff has worked with the City Attorney and has amended Section 2 to read: "No more than three appointees shall represent any single type of business." Section 2 has also been amended to reflect the appointment schedule that Council has established for the Southlake Business Council. The revisions officially change terms of office from a May through April term to an October through September term of office. Additional minor revisions are also proposed that provide consistency regarding the title of the staff liaison and the correct department name for the Economic Development and Tourism Department. The City Attorney has also included clarifying language in Section 4 related to forfeiture of an appointed position. All revisions are shown in the attached redline version of Resolution No. 13-049. A non -redline version has also been included. Financial Considerations: There are no financial considerations with this item. Honorable Mayor and City Council Resolution 13-049 Page 2 of 2 Strategic Link: C4: Attract and keep top -tier businesses to drive a dynamic and sustainable economic environment. C5: Promote opportunities for partnerships and volunteer involvement C6: Enhance the sense of community by providing excellent customer service and citizen engagement opportunities Citizen Input/ Board Review: Not applicable. Legal Review: The City Attorney's office has been involved in the preparation of these documents. Alternatives: 1. Approve the Resolution as submitted 2. Approve the Resolution with amendments 3. Take no action on the Resolution. Supporting Documents: Resolution 13-049 (redline) Resolution 13-049 (clean) Staff Recommendation: Approve Resolution 13-049 as submitted. RESOLUTION NO. 09-06113-049 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING RESOLUTION NO. 09-040061 TO CHANGE THE NUMBER, MEMBERSHIP CRITERIA AND TIME OF APPOINTMENT OF REPRESENTATIVES ON THE SOUTHLAKE BUSINESS COUNCIL (SBC); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake Strategy Map includes initiative C-4 to "attract and keep top -tier businesses, in order to drive a dynamic and sustainable economic environment"; and WHEREAS, the Department of Economic Development and Tourism's mission is to help create a diversified, vibrant and sustainable economy through attraction and support of business enterprises meeting the vision and standards desired by City leaders; and WHEREAS, a primary goal of the Department of Economic Development and Tourism is to develop and implement programs to retain and support existing businesses; and WHEREAS, the City Council of the City of Southlake, Texas is of the opinion that a Southlake Business Council would be of assistance to the City Council and City staff by providing a more available form of business participation in the affairs of the City and to create a forum for business -to -business and business -to -City communication; and WHEREAS, on March 3, 2009, the City of Southlake Council adopted Resolution No. 09-010 which created such a committee by establishing the Southlake Business Council (SBC) and providing for the Southlake Business Council's membership, terms of office, and responsibilities; and WHEREAS, on October 6, 2009, the City of Southlake Council des4es to affiefidamended Resolution No. 09-010 via Resolution 09-061 to change the number and composition of representatives serving on the Southlake Business Council —Land WHEREAS, the City of Southlake Council now desires to amend Resolution 09- 061 to allow for greater flexibility in composition of the representatives serving on the Southlake Business Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The City Council does hereby create and establish an advisory committee to be Resolution 00 06113-049 - Establishing a Southlake Business Council Approved '""'062013-11-19-Page 1 of known as the "Southlake Business Council" (SBC). Such committee shall be composed of no more than fifteen (15) business "seats" representing diverse business constituencies in the City, all of which shall be voting members of the committee. The City Council, in making appointments to the committee, shall give strong consideration to the diversity of committee members in relation to the business sectors of the community. Consideration of seat representation may include, but is not limited to the following: • Bank / Financial • Manufacturing / Distribution • Restaurant / Local • Commercial Developer • Marketing / Public Relations • Restaurant / Franchise • Corporate / National • Medical • Retail / Local • General Business • Professional Services • Retail / Franchise • Hospitality / Hotel • Realtor / Residential Developer • Technology / Hi -tech All such voting members shall be owners or employees of businesses that conduct business within the corporate limits of the City of Southlake during the term of office for which the business representative is appointed. Non -voting Ex-officio members shall include the Mayor, a City Council liaison, the Southlake Chamber of Commerce President and Chair of the Board, a representative from the Mayor's Advisory Council, and representatives from the City Manager's Office, Carroll I.S.D., a rotating representative from Keller I.S.D., Northwest I.S.D, and Grapevine-Colleyville I.S.D., and the Director of Economic Development wheand Tourism. The Director of Economic Development and Tourism shall be responsible for administration and coordination of SBC activities. A quorum shall consist of eight (8) voting members for the purpose of conducting business. SECTION 2. Members of the SBC shall be appointed by r embers 4--the City Council �b rr majority vote, and shall be appointed for a term of two (2) years. The a„ffibef: 6� beginning on October 1, and ending on September 30. No more than three appointees pet: seat shall fief eyieeed twe (2) f rembet: in the offthe initial SBG fe the adeption of this tvselt4iefi, the City Gettfieil shall appoint at least ene half of the fnembef:s Apt4l of the final yeat: of said apt)ENifitEffiefit. Tenn lifnits shall be at the diset:etiea of the City represent any single type of business. Members shall serve without pay. A member whose term has expired shall continue to serve until a successor is appointed, unless such member has forfeited their seat or is otherwise removed oursuant to Section 4. below SECTION 3. The SBC shall adopt Articles of Organization to govern its activities and meetings. The adoption and any amendment of thes-esuch Articles shall be subject to approval of the City Council. Resolution 00 06113-049 - Establishing a Southlake Business Council Approved ''��042013-11-19 - Page 2 of 4 SECTION 4. Any member of the SBC duly appointed by the City Council shall automatically forfeit the seat on the SBC in the event he/she 1) Elise ,,,tiat os ple meat with the fails to be employed or actively involved in the business field such member was in when appointed; 2) or fails to be employed or actively involved in a business located within the city limits of the City of Southlake, or 3) files for public office. The SBC may, by inclusion in the Articles of Organization, establish additional grounds for forfeiture or removal from the SBC. SECTION 5. The SBC shall elect from its members a chairperson, vice -chairperson and secretary, who. together with the Director of Economic Development and Tourism, shall constitute the SBC Executive Committee. SECTION 6. The SBC shall meet at regular intervals a minimum of four (4) times a year or more frequently as determined by a majority of the voting members, in order to communicate business activities, needs and concerns to the Council and other Ex- officio members. All meetings of the SBC shall be open meetings and may be attended by all of the City Council members. Resolution 00 06113-049 - Establishing a Southlake Business Council Approved 2""0062013-11-19 - Page 3 of 4 SECTION 7. The SBC shall act in an advisory capacity to the City Council and the City Staff in the planning and implementation of programs and activities involving business concerns. SECTION 8. This Resolution shall become effective from and after its passage. PASSED AND APPROVED this the 4tb19th day of Oetebe�200-9November, pt18191 ATTEST: City Secretary John Terrell, Mayor Resolution 00 06113-049 - Establishing a Southlake Business Council Approved 2""0062013-11-19 - Page 4 of 4 RESOLUTION NO. 13-049 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING RESOLUTION NO. 09-061 TO CHANGE THE NUMBER, MEMBERSHIP CRITERIA AND TIME OF APPOINTMENT OF REPRESENTATIVES ON THE SOUTHLAKE BUSINESS COUNCIL (SBC); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake Strategy Map includes initiative C-4 to "attract and keep top -tier businesses, in order to drive a dynamic and sustainable economic environment"; and WHEREAS, the Department of Economic Development and Tourism's mission is to help create a diversified, vibrant and sustainable economy through attraction and support of business enterprises meeting the vision and standards desired by City leaders; and WHEREAS, a primary goal of the Department of Economic Development and Tourism is to develop and implement programs to retain and support existing businesses; and WHEREAS, the City Council of the City of Southlake, Texas is of the opinion that a Southlake Business Council would be of assistance to the City Council and City staff by providing a more available form of business participation in the affairs of the City and to create a forum for business -to -business and business -to -City communication; and WHEREAS, on March 3, 2009, the City of Southlake Council adopted Resolution No. 09-010 which created such a committee by establishing the Southlake Business Council (SBC) and providing for the Southlake Business Council's membership, terms of office, and responsibilities; and WHEREAS, on October 6, 2009, the City of Southlake Council amended Resolution No. 09-010 via Resolution 09-061 to change the number and composition of representatives serving on the Southlake Business Council; and WHEREAS, the City of Southlake Council now desires to amend Resolution 09- 061 to allow for greater flexibility in composition of the representatives serving on the Southlake Business Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The City Council does hereby create and establish an advisory committee to be known as the "Southlake Business Council" (SBC). Such committee shall be composed of no more than fifteen (15) business "seats" representing diverse business constituencies in the City, all of which shall be voting members of the committee. The Resolution 13-049 - Establishing a Southlake Business Council Approved 2013-11-19 - Page 1 of 3 City Council, in making appointments to the committee, shall give strong consideration to the diversity of committee members in relation to the business sectors of the community. Consideration of seat representation may include, but is not limited to the following: • Bank / Financial • Manufacturing / Distribution • Restaurant / Local • Commercial Developer • Marketing / Public Relations • Restaurant / Franchise • Corporate / National • Medical • Retail / Local • General Business • Professional Services • Retail / Franchise • Hospitality / Hotel • Realtor / Residential Developer • Technology / Hi -tech All such voting members shall be owners or employees of businesses that conduct business within the corporate limits of the City of Southlake during the term of office for which the business representative is appointed. Non -voting Ex-officio members shall include the Mayor, a City Council liaison, the Southlake Chamber of Commerce President and Chair of the Board, a representative from the Mayor's Advisory Council, and representatives from the City Manager's Office, Carroll I.S.D., a rotating representative from Keller I.S.D., Northwest I.S.D, and Grapevine-Colleyville I.S.D., and the Director of Economic Development and Tourism. The Director of Economic Development and Tourism shall be responsible for administration and coordination of SBC activities. A quorum shall consist of eight (8) voting members for the purpose of conducting business. SECTION 2. Members of the SBC shall be appointed by the City Council by majority vote, and shall be appointed for a term of two (2) years beginning on October 1, and ending on September 30. No more than three appointees shall represent any single type of business. Members shall serve without pay. A member whose term has expired shall continue to serve until a successor is appointed, unless such member has forfeited their seat or is otherwise removed pursuant to Section 4, below. SECTION 3. The SBC shall adopt Articles of Organization to govern its activities and meetings. The adoption and any amendment of such Articles shall be subject to approval of the City Council. SECTION 4. Any member of the SBC duly appointed by the City Council shall automatically forfeit the seat on the SBC in the event he/she 1) fails to be employed or actively involved in the business field such member was in when appointed; 2) or fails to be employed or actively involved in a business located within the city limits of the City of Southlake, or 3) files for public office. The SBC may, by inclusion in the Articles of Organization, establish additional grounds for forfeiture or removal from the SBC. Resolution 13-049 - Establishing a Southlake Business Council Approved 2013-11-19 - Page 2 of 3 SECTION 5. The SBC shall elect from its members a chairperson, vice -chairperson and secretary, who, together with the Director of Economic Development and Tourism, shall constitute the SBC Executive Committee. SECTION 6. The SBC shall meet at regular intervals a minimum of four (4) times a year or more frequently as determined by a majority of the voting members, in order to communicate business activities, needs and concerns to the Council and other Ex- officio members. All meetings of the SBC shall be open meetings and may be attended by all of the City Council members. SECTION 7. The SBC shall act in an advisory capacity to the City Council and the City Staff in the planning and implementation of programs and activities involving business concerns. SECTION 8. This Resolution shall become effective from and after its passage. PASSED AND APPROVED this the 19th day of November, 2013. ATTEST: City Secretary John Terrell, Mayor Resolution 13-049 - Establishing a Southlake Business Council Approved 2013-11-19 - Page 3 of 3