Item 4BCITY OF
SOUTHLAKI
MEMORANDUM
November 13, 2013
To: Shana Yelverton, City Manager
From: Alison Ortowski, Assistant City Manager / Interim Director of
Economic Development & Tourism
Subject: Item 413: Resolution No. 13-049 A resolution of the City of
Southlake, Texas, amending Resolution No. 09-061 to change the
number, membership criteria and time of appointment of
representatives on the Southlake Business Council (SBC); and
providing an effective date
Action
Requested: Approve Resolution 13-049 as noted above.
Background
Information: The City of Southlake Council previously approved Resolution 09-
010 establishing the Southlake Business Council. Subsequently,
Resolution 09-061 was approved to amend the establishing
resolution and allow changes to appointment structure, types of
businesses that could be represented, term limits, quorum definition
and removing limits on Council participation.
At the October 15, 2013 City Council meeting, Council requested
that staff review the Resolution 09-061 and propose revisions that
would allow for greater flexibility in appointments. Specifically,
Council requested the ability to appoint up to three members per
sector type. Staff has worked with the City Attorney and has
amended Section 2 to read: "No more than three appointees shall
represent any single type of business." Section 2 has also been
amended to reflect the appointment schedule that Council has
established for the Southlake Business Council. The revisions
officially change terms of office from a May through April term to an
October through September term of office.
Additional minor revisions are also proposed that provide
consistency regarding the title of the staff liaison and the correct
department name for the Economic Development and Tourism
Department. The City Attorney has also included clarifying
language in Section 4 related to forfeiture of an appointed position.
All revisions are shown in the attached redline version of Resolution
No. 13-049. A non -redline version has also been included.
Financial
Considerations: There are no financial considerations with this item.
Honorable Mayor and City Council
Resolution 13-049
Page 2 of 2
Strategic Link: C4: Attract and keep top -tier businesses to drive a dynamic and
sustainable economic environment.
C5: Promote opportunities for partnerships and volunteer
involvement
C6: Enhance the sense of community by providing excellent
customer service and citizen engagement opportunities
Citizen Input/
Board Review: Not applicable.
Legal Review: The City Attorney's office has been involved in the preparation of
these documents.
Alternatives: 1. Approve the Resolution as submitted
2. Approve the Resolution with amendments
3. Take no action on the Resolution.
Supporting
Documents: Resolution 13-049 (redline)
Resolution 13-049 (clean)
Staff
Recommendation: Approve Resolution 13-049 as submitted.
RESOLUTION NO. 09-06113-049
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING
RESOLUTION NO. 09-040061 TO CHANGE THE NUMBER,
MEMBERSHIP CRITERIA AND TIME OF APPOINTMENT OF
REPRESENTATIVES ON THE SOUTHLAKE BUSINESS COUNCIL
(SBC); AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake Strategy Map includes initiative C-4 to "attract
and keep top -tier businesses, in order to drive a dynamic and sustainable economic
environment"; and
WHEREAS, the Department of Economic Development and
Tourism's mission is to help create a diversified, vibrant and sustainable economy
through attraction and support of business enterprises meeting the vision and standards
desired by City leaders; and
WHEREAS, a primary goal of the Department of Economic Development and
Tourism is to develop and implement programs to retain and support existing
businesses; and
WHEREAS, the City Council of the City of Southlake, Texas is of the opinion that
a Southlake Business Council would be of assistance to the City Council and City staff
by providing a more available form of business participation in the affairs of the City and
to create a forum for business -to -business and business -to -City communication; and
WHEREAS, on March 3, 2009, the City of Southlake Council adopted Resolution
No. 09-010 which created such a committee by establishing the Southlake Business
Council (SBC) and providing for the Southlake Business Council's membership, terms
of office, and responsibilities; and
WHEREAS, on October 6, 2009, the City of Southlake Council des4es to
affiefidamended Resolution No. 09-010 via Resolution 09-061 to change the number and
composition of representatives serving on the Southlake Business Council —Land
WHEREAS, the City of Southlake Council now desires to amend Resolution 09-
061 to allow for greater flexibility in composition of the representatives serving on the
Southlake Business Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, THAT:
SECTION 1.
The City Council does hereby create and establish an advisory committee to be
Resolution 00 06113-049 - Establishing a Southlake Business Council
Approved '""'062013-11-19-Page 1 of
known as the "Southlake Business Council" (SBC). Such committee shall be composed
of no more than fifteen (15) business "seats" representing diverse business
constituencies in the City, all of which shall be voting members of the committee. The
City Council, in making appointments to the committee, shall give strong consideration
to the diversity of committee members in relation to the business sectors of the
community. Consideration of seat representation may include, but is not limited to the
following:
• Bank / Financial • Manufacturing / Distribution • Restaurant / Local
• Commercial Developer • Marketing / Public Relations • Restaurant / Franchise
• Corporate / National • Medical • Retail / Local
• General Business • Professional Services • Retail / Franchise
• Hospitality / Hotel • Realtor / Residential Developer • Technology / Hi -tech
All such voting members shall be owners or employees of businesses that conduct
business within the corporate limits of the City of Southlake during the term of office for
which the business representative is appointed. Non -voting Ex-officio members shall
include the Mayor, a City Council liaison, the Southlake Chamber of Commerce
President and Chair of the Board, a representative from the Mayor's Advisory Council,
and representatives from the City Manager's Office, Carroll I.S.D., a rotating
representative from Keller I.S.D., Northwest I.S.D, and Grapevine-Colleyville I.S.D., and
the Director of Economic Development wheand Tourism. The Director of Economic
Development and Tourism shall be responsible for administration and coordination of
SBC activities. A quorum shall consist of eight (8) voting members for the purpose of
conducting business.
SECTION 2.
Members of the SBC shall be appointed by r embers 4--the City Council �b rr
majority vote, and shall be appointed for a term of two (2) years. The a„ffibef: 6�
beginning on October 1, and ending on September 30. No more than three appointees
pet: seat shall fief eyieeed twe (2) f rembet: in the offthe initial SBG fe the
adeption of this tvselt4iefi, the City Gettfieil shall appoint at least ene half of the fnembef:s
Apt4l of the final yeat: of said apt)ENifitEffiefit. Tenn lifnits shall be at the diset:etiea of the City
represent any single type of business. Members shall serve without pay. A
member whose term has expired shall continue to serve until a successor is appointed,
unless such member has forfeited their seat or is otherwise removed oursuant to
Section 4. below
SECTION 3.
The SBC shall adopt Articles of Organization to govern its activities and
meetings. The adoption and any amendment of thes-esuch Articles shall be subject to
approval of the City Council.
Resolution 00 06113-049 - Establishing a Southlake Business Council
Approved ''��042013-11-19 - Page 2 of 4
SECTION 4.
Any member of the SBC duly appointed by the City Council shall automatically
forfeit the seat on the SBC in the event he/she 1) Elise ,,,tiat os ple meat with the
fails to be employed or actively
involved in the business field such member was in when appointed; 2) or fails to be
employed or actively involved in a business located within the city limits of the City of
Southlake, or 3) files for public office. The SBC may, by inclusion in the Articles of
Organization, establish additional grounds for forfeiture or removal from the SBC.
SECTION 5.
The SBC shall elect from its members a chairperson, vice -chairperson and
secretary, who. together with the Director of Economic Development and Tourism, shall
constitute the SBC Executive Committee.
SECTION 6.
The SBC shall meet at regular intervals a minimum of four (4) times a year or
more frequently as determined by a majority of the voting members, in order to
communicate business activities, needs and concerns to the Council and other Ex-
officio members. All meetings of the SBC shall be open meetings and may be attended
by all of the City Council members.
Resolution 00 06113-049 - Establishing a Southlake Business Council
Approved 2""0062013-11-19 - Page 3 of 4
SECTION 7.
The SBC shall act in an advisory capacity to the City Council and the City Staff in
the planning and implementation of programs and activities involving business
concerns.
SECTION 8.
This Resolution shall become effective from and after its passage.
PASSED AND APPROVED this the 4tb19th day of Oetebe�200-9November,
pt18191
ATTEST:
City Secretary
John Terrell, Mayor
Resolution 00 06113-049 - Establishing a Southlake Business Council
Approved 2""0062013-11-19 - Page 4 of 4
RESOLUTION NO. 13-049
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING
RESOLUTION NO. 09-061 TO CHANGE THE NUMBER, MEMBERSHIP
CRITERIA AND TIME OF APPOINTMENT OF REPRESENTATIVES ON
THE SOUTHLAKE BUSINESS COUNCIL (SBC); AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Southlake Strategy Map includes initiative C-4 to "attract
and keep top -tier businesses, in order to drive a dynamic and sustainable economic
environment"; and
WHEREAS, the Department of Economic Development and Tourism's mission is
to help create a diversified, vibrant and sustainable economy through attraction and
support of business enterprises meeting the vision and standards desired by City
leaders; and
WHEREAS, a primary goal of the Department of Economic Development and
Tourism is to develop and implement programs to retain and support existing
businesses; and
WHEREAS, the City Council of the City of Southlake, Texas is of the opinion that
a Southlake Business Council would be of assistance to the City Council and City staff
by providing a more available form of business participation in the affairs of the City and
to create a forum for business -to -business and business -to -City communication; and
WHEREAS, on March 3, 2009, the City of Southlake Council adopted Resolution
No. 09-010 which created such a committee by establishing the Southlake Business
Council (SBC) and providing for the Southlake Business Council's membership, terms
of office, and responsibilities; and
WHEREAS, on October 6, 2009, the City of Southlake Council amended
Resolution No. 09-010 via Resolution 09-061 to change the number and composition of
representatives serving on the Southlake Business Council; and
WHEREAS, the City of Southlake Council now desires to amend Resolution 09-
061 to allow for greater flexibility in composition of the representatives serving on the
Southlake Business Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, THAT:
SECTION 1.
The City Council does hereby create and establish an advisory committee to be
known as the "Southlake Business Council" (SBC). Such committee shall be composed
of no more than fifteen (15) business "seats" representing diverse business
constituencies in the City, all of which shall be voting members of the committee. The
Resolution 13-049 - Establishing a Southlake Business Council
Approved 2013-11-19 - Page 1 of 3
City Council, in making appointments to the committee, shall give strong consideration
to the diversity of committee members in relation to the business sectors of the
community. Consideration of seat representation may include, but is not limited to the
following:
• Bank / Financial • Manufacturing / Distribution • Restaurant / Local
• Commercial Developer • Marketing / Public Relations • Restaurant / Franchise
• Corporate / National • Medical • Retail / Local
• General Business • Professional Services • Retail / Franchise
• Hospitality / Hotel • Realtor / Residential Developer • Technology / Hi -tech
All such voting members shall be owners or employees of businesses that conduct
business within the corporate limits of the City of Southlake during the term of office for
which the business representative is appointed. Non -voting Ex-officio members shall
include the Mayor, a City Council liaison, the Southlake Chamber of Commerce
President and Chair of the Board, a representative from the Mayor's Advisory Council,
and representatives from the City Manager's Office, Carroll I.S.D., a rotating
representative from Keller I.S.D., Northwest I.S.D, and Grapevine-Colleyville I.S.D., and
the Director of Economic Development and Tourism. The Director of Economic
Development and Tourism shall be responsible for administration and coordination of
SBC activities. A quorum shall consist of eight (8) voting members for the purpose of
conducting business.
SECTION 2.
Members of the SBC shall be appointed by the City Council by majority vote, and
shall be appointed for a term of two (2) years beginning on October 1, and ending on
September 30. No more than three appointees shall represent any single type of
business. Members shall serve without pay. A member whose term has expired shall
continue to serve until a successor is appointed, unless such member has forfeited their
seat or is otherwise removed pursuant to Section 4, below.
SECTION 3.
The SBC shall adopt Articles of Organization to govern its activities and
meetings. The adoption and any amendment of such Articles shall be subject to
approval of the City Council.
SECTION 4.
Any member of the SBC duly appointed by the City Council shall automatically
forfeit the seat on the SBC in the event he/she 1) fails to be employed or actively
involved in the business field such member was in when appointed; 2) or fails to be
employed or actively involved in a business located within the city limits of the City of
Southlake, or 3) files for public office. The SBC may, by inclusion in the Articles of
Organization, establish additional grounds for forfeiture or removal from the SBC.
Resolution 13-049 - Establishing a Southlake Business Council
Approved 2013-11-19 - Page 2 of 3
SECTION 5.
The SBC shall elect from its members a chairperson, vice -chairperson and
secretary, who, together with the Director of Economic Development and Tourism, shall
constitute the SBC Executive Committee.
SECTION 6.
The SBC shall meet at regular intervals a minimum of four (4) times a year or
more frequently as determined by a majority of the voting members, in order to
communicate business activities, needs and concerns to the Council and other Ex-
officio members. All meetings of the SBC shall be open meetings and may be attended
by all of the City Council members.
SECTION 7.
The SBC shall act in an advisory capacity to the City Council and the City Staff in
the planning and implementation of programs and activities involving business
concerns.
SECTION 8.
This Resolution shall become effective from and after its passage.
PASSED AND APPROVED this the 19th day of November, 2013.
ATTEST:
City Secretary
John Terrell, Mayor
Resolution 13-049 - Establishing a Southlake Business Council
Approved 2013-11-19 - Page 3 of 3