2013-08-05 l CITY OF
� ! SOUTH LAKE
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING:
AUGUST 5, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Town Hall, Third Floor Training Rooms
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEMBERS PRESENT:
President Carolyn Morris, Vice - President Pamela A. Muller, Board Members Laura Hill, Sherry
Berman, Tamara McMillan, Tina Wasserman, Randy Williamson
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEMBERS ABSENT: None
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Board Members Sherry Berman, Frances Scharli, Chad Patton, Gregg Formella
PARKS AND RECREATION BOARD MEMBERS ABSENT: Jeff Medici, Lori Palmer
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher,
Assistant City Manager Alison Ortowski, Director of Community Services Chris Tribble, Chief
Financial Officer Sharen Jackson, Deputy Director of Community Services Kari Happold, Deputy
Director of Community Services Candice Edmondson, City Secretary Alicia Richardson and
Deputy City Secretary Traci Riggs.
1. CALL TO ORDER
President Morris called the Southlake Parks Development Corporation meeting to order at 6:03
p.m.
Chairman Wasserman called the Parks and Recreation Board meeting to order at 6:03 p.m.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board
of Directors and are enacted with one motion. President Morris read the consent agenda
items into the record.
2A. SOUTHLAKE PARKS DEVELOPMENT CORPORATION - APPROVAL OF THE
MINUTES FROM THE APRIL 16, 2013 REGULAR SOUTHLAKE PARKS
DEVELOPMENT CORPORATION MEETING.
APPROVED
A motion was made to approve the minutes from the April 16, 2013 Southlake Parks
Development Corporation meeting noting addition of Member McMillan's recommendation to
Leadership Southlake for item 4A.
Joint Southlake Parks Development Corporation and Parks and Recreation Board Meeting
Minutes
August 5, 2013
Page 1 of 4
Motion: Muller
Second: Berman
Ayes: Berman, McMillan, Muller, Morris
Nays: None
Abstain: Hill, Wasserman, Williamson
Approved: 4 -3
3. PUBLIC FORUM
Director of Community Services, Chris Tribble acknowledged the public forum. There being no
one wishing to speak, Director Tribble moved on to item 4A.
4. CONSIDER:
4A. PARKS AND RECREATION BOARD — RECOMMENDATION ON PROPOSED FY
2014 -2018 SPDC CAPITAL IMPROVEMENT PLAN AND FY 2014 CAPITAL BUDGET.
PUBLIC HEARING
Director of Community Services Chris Tribble presented information on the proposed FY 2014-
2018 Southlake Parks Development Corporation Capital Improvement Plan and FY 2014
Capital Budget.
A motion was made to approve proposed FY 2014 -2018 Southlake Parks Development
Corporation Capital Improvement Plan and FY 2014 Capital Budget.
Motion: Formella
Second: Patton
Ayes: Berman, Scharli, Patton, Formella, Wasserman
Nays: None
Approved: 5 -0
4B. SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD —
RECOMMENDATION ON PROPOSED FY 2014 -2018 SOUTHLAKE PARKS
DEVELOPMENT CORPORATION BOARD CAPITAL IMPROVEMENT PLAN AND FY
2014 CAPITAL BUDGET. PUBLIC HEARING
Director of Community Services Chris Tribble presented information on the proposed FY 2014
2018 Southlake Parks Development Corporation Capital Improvement Plan and FY 2014
Capital Budget.
A motion was made to approve proposed FY 2014 -2018 Southlake Parks Development
Corporation Capital Improvement Plan and FY 2014 Capital Budget.
Motion: Berman
Second: McMillan
Ayes: Berman, Hill, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Approved: 7 -0
Joint Southlake Parks Development Corporation and Parks and Recreation Board Meeting
Minutes
August 5, 2013
Page 2 of 4
4C. SOUTHLAKE PARKS DEVELOPMENT CORPORATION — RECOMMENDATION ON
PROPOSED FY 2014 SOUTHLAKE PARKS DEVELOPMENT CORPORATION
OPERATING BUDGET. PUBLIC HEARING
Director of Community Services Chris Tribble presented information on proposed FY 2014
Southlake Parks Development Corporation Operating Budget.
A motion was made to approve on proposed FY 2014 Southlake Parks Development
Corporation Operating Budget.
Motion: Muller
Second: Berman
Ayes: Berman, Hill, McMillan, Muller, Morris, Wasserman, Williamson
Nays: None
Approved: 7 -0
4D. SOUTHLAKE PARKS DEVELOPMENT CORPORATION — RECOMMENDATION ON
ARCHITECTURAL/ENGINEERING DESIGN SERVICES AGREEMENT WITH
BARKER RINKER SEACAT ARCHITECTURE FOR THE COMMUNITY RECREATION
CENTER PROJECT IN THE AMOUNT OF $3,248,088.
Director of Community Services Chris Tribble presented information regarding the
Architectural /Engineering Design Services Agreement with Barker Rinker Seacat Architecture
for the Community Recreation Center project in the amount of $3,248,088.
Southlake Parks Development Corporation Board directed staff to research the percentage of
architectural costs related to recent City projects and to consider the possibility of renegotiating
the contract with Barker Rinker Seacat Architecture.
No action was taken on this item.
5. DISCUSSION:
5A. AUGUST CONSTRUCTION MANAGEMENT REPORT
Director of Community Services Chris Tribble was available to answer questions.
5B. SALES TAX REPORT
Chief Financial Officer Sharen Jackson was available to answer questions.
5C. 2013 SOUTHLAKE PARKS DEVELOPMENT CORPORATION ATTENDANCE LOG
Director of Community Services Chris Tribble was available to answer questions.
6. MEETING ADJOURNED
Southlake Parks Development Corporation President Morris adjourned the meeting 7:30 p.m.
Joint Southlake Parks Development Corporation and Parks and Recreation Board Meeting
Minutes
August 5, 2013
Page 3 of 4
Caroly orris
President
ATTEST:
Traci Riggs, Deputy City Secretary
Joint Southlake Parks Development Corporation and Parks and Recreation Board Meeting
Minutes
August 5, 2013
Page 4 of 4