2013-10-14 CITY OF
I & SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: October 14, 2013
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chairman Chad Patton, Secretary Sherry Berman and Board Members Jeff Medici, Lori
Palmer (arrived 7:48 pm) and Frances Scharli
PARKS AND RECREATION BOARD MEMBERS ABSENT: Gregg Formella
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director Kari
Happold, Deputy Director Candice Edmondson, Recreation Superintendent Steve Moore , and
Assistant to the Director Stacey Wojnicki
1. CALL TO ORDER
Chair Wasserman called the meeting of the Parks and Recreation Board to order at
6:04 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion. Chairman Wasserman read the consent agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE AUGUST 5, 2013 JOINT SOUTHLAKE PARKS
DEVELOPMENT CORPORATION AND PARKS AND RECREATION BOARD MEETING.
A correction was made to indicate Ms. Wasserman as Vice Chair or Acting Chair since
she had not been appointed as Park Board Chairman at the August 5, 2013 meeting.
2B. APPROVAL OF THE MINUTES FROM THE AUGUST 12, 2013 REGULAR SOUTHLAKE
PARKS AND RECREATION BOARD MEETING.
There were no corrections to the meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board members considered the absences of Board members Medici and Palmer
from the August 5, 2013 joint SPDC and Park Board meeting and the absences of
Board members Formella and Palmer from the August 12, 2013 meeting. A copy of the
attendance log was distributed in the meeting packets.
APPROVED
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the October 14, 2013 Parks Board Meeting
Page 2 of 7
A motion was made to approve the Consent Agenda to accept the minutes and excuse
the absences.
Motion: Berman
Second: Medici
Ayes: Berman, Patton, Scharli and Wasserman
Nays: None
Abstain: Medici (abstained from accepting minutes due to his absence from 8/5/13
meeting)
Vote: 4 -0 -1
Motion Carried.
3. PUBLIC FORUM
Chair Wasserman opened the public forum and asked for anyone wishing to speak to
come forward. There being no one wishing to speak, Chair Wasserman closed the
public forum.
4. CONSIDER:
4A. RECOMMENDATION TO THE CITY MANAGER TO APPROVE REQUEST FOR
VARIANCE TO ALLOW ALCOHOL AT THE BOB JONES NATURE CENTER &
PRESERVE FOR A MINIMUM OF FOUR EVENTS PER YEAR, FOR A THREE YEAR
PERIOD (2013 -2016)
Director of Community Services Chris Tribble described the request for a variance to
the City's Code prohibiting alcoholic beverages in City parks and facilities, to allow wine
at the BJNCO fundraising event to be held November 2, 2013 at Bob Jones Nature
Center and Preserve. Approval of the request also includes approval of variances for
BJNCO for up to four events per year, for a three -year period (2013- 2016), which is
allowed in the BJNCO management agreement with the City. Director Tribble
responded to questions. Updates on BJNCO events are included in the regular park and
recreation reports to the Park Board.
Debra Edmondson, BJNCO President, was present in support of the request but did not
make a presentation to the Board.
APPROVED
A motion was made to approve the request for variances to allow alcohol at the Bob
Jones Nature Center & Preserve as presented
Motion: Patton
Second: Medici
Ayes: Berman, Medici, Patton, Scharli and Wasserman
Nays: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 14, 2013 Parks Board Meeting
Page 3 of 7
Abstain: None
Vote: 5 -0
Motion Carried.
4B. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE GIRLS SOFTBALL ASSOCIATION
Deputy Director of Community Services Kari Happold presented the Facilities Utilization
Agreement (FUA) with Southlake Girls Softball Association for January 1, 2014 —
December 31, 2015 and described the use fees, revisions to the agreement pertaining
to tournament usage, and responded to questions from the Board.
APPROVED
A motion was made to approve the Facilities Utilization Agreement with Southlake Girls
Softball Association as presented.
Motion: Berman
Second: Patton
Ayes: Berman, Medici, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
4C. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE BASEBALL ASSOCIATION
Deputy Director of Community Services Kari Happold presented the Facilities Utilization
Agreement (FUA) with Southlake Baseball Association (SBA) and described the
revisions to the Agreement, the use fees and responded to questions from the Board.
Steve Post, representative from Southlake Baseball Association, 803 Park Crest Drive,
Southlake, responded to Board questions regarding the league seasons.
APPROVED
A motion was made to approve the Facilities Utilization Agreement with Southlake
Baseball Association.
Motion: Berman
Second: Patton
Ayes: Berman, Medici, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 14, 2013 Parks Board Meeting
Page 4of7
Motion Carried.
Agenda Item 5A was considered out of the regular agenda sequence.
5. DISCUSSION:
5C. FIELD USAGE REQUEST FROM SOUTHLAKE UNITED CRICKET CLUB
Director of Community Services Chris Tribble presented the request from Southlake
United Cricket Club for field space and information on the proposed location in Bob
Jones Park. Director Tribble responded to questions from the Board regarding the
"pitch," field requirements and how the needs of the soccer association and cricket
association may be accommodated.
Dr. Sandeep Gill, representing the Southlake United Cricket Club, 1208 Golden Gate
Drive, was present in support of the request and responded to questions from the
Board.
The Park Board directed staff to proceed with developing a facilities utilization
agreement with Southlake United Cricket Club to be brought back for a Park Board
recommendation at a future meeting.
Agenda Item 4F was considered out of the regular agenda sequence.
4. CONSIDER
4F. RECOMMENDATION ON CARILLON PHASE 5 PARK PLANS
Director of Community Services Chris Tribble introduced the proposed park plans for
Corporate Park (7 ac) and Lake Carillon Park (32 ac) located within the Carillon
development. The two parks are part of an overall park land dedication of 50+ acres of
park land reviewed and accepted by the Parks and Recreation Board at the August 9,
2010 Parks Board meeting. The proposed park plans are consistent with conceptual
plans previously reviewed and approved by Council when the 380 Agreement for
Carillon was approved.
Jeff Kennemer, Hines Group, developer for Carillon, 5215 N. O'Connor Blvd., Suite 635,
Irving, Texas, presented details of the proposed parks, highlighting park features and
amenities and addressed Board questions.
The developer agreed to consider installing distance medallions in the trails. (Staff will
forward medallion samples for the developer.)
APPROVED
A motion was made to approve Carillon Phase 5 Park Plans as presented.
City of Southlake Values:
Integrity ♦ Innovation • Accountability • Commitment to Excellence • Teamwork
Minutes of the October 14, 2013 Parks Board Meeting
Page5of7
Motion: Medici
Second: Patton
Ayes: Berman, Medici, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
Agenda Items 4D and 4E were presented together because of their joint impact.
4D. RECOMMENDATION ON PROPOSED PARK DEDICATION FOR THE SAVANNAH
ESTATES DEVELOPMENT
4E. RECOMMENDATION ON PROPOSED PARK DEDICATION AND PARK
DEVELOPMENT FOR THE GATEWAY LAKES DEVELOPMENT
Director of Community Services Chris Tribble summarized park dedication requirements
for Savannah Estates (Item 4D) and Gateway Park (Item 4E).
Savannah Estates, a proposed 96 -lot residential subdivision located north along West
Dove Road and west of SH 114 being developed by Centurion American Development
Group, requires dedication of 2.4 acres of park land or a fee payment option of
$288,000. Additionally, since Savannah Estates is a Residential Planned Unit
Development (R -PUD), it is required to preserve at least 10% of the gross land area of
the development as open space which equates to 7.9 acres for Savannah Estates. The
actual amount of open space that will be preserved with this development is 14.4 acres
(6.5 more than required) which is nearly 18% of the gross land area. Based on this, the
developer was seeking a 50% reduction in the required park dedication fee, thus
reducing the fee requirement of $288,000 down to $144,000.
The developer is also developing the Gateway Lakes project (Agenda Item 4E) and
proposes an agreement with the City to use park fees that will be paid for the Savannah
Estates project to enhance and make improvements to the City's Gateway Park. A
conceptual park plan illustrating the proposed improvements within the 11 acres of
possible park land in the Gateway Lakes development adjacent to the 3.6 acre Gateway
Park was presented.
Gateway Lakes, a proposed 40 -lot residential subdivision being developed by Centurion
American Development Group, is located at the northwest corner of Kimball Avenue
and Kirkwood Boulevard, and encompasses approximately 25 acres of land. Gateway
Lakes subdivision requires the dedication of 1.0 acres of park land or a fee payment
option of $120,000. Gateway Lakes is seeking a zoning change from the existing
Planned Unit Development (PUD) created with the Gateway Church development to a
Transition Zoning District (TZD), which requires that open space be integrated into the
overall design of TZD's. The developer proposed meeting the park dedication
City of Southlake Values:
Integrity • Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 14, 2013 Parks Board Meeting
Page 6 of 7
requirement by providing 11.07 acres to the City to serve as an extension of Gateway
Park. Staff will provide the developer City's standard specifications for the design of the
boardwalk components. The developer will revise the cost estimate and provide to staff.
Randi Rivera, developer, 111 Hillside, Lewisville, land planner working with developer of
Savannah and Gateway Lakes developments, presented plans for both proposed parks
and responded to questions.
Thomas Smear, landscape designer with Environs Group, G & A Consultants, explained
proposed improvements and design of the parks and responded to Board questions.
Park Board member Lori Palmer arrived at 7:45 pm.
Park Board held a lengthy discussion about park dedication for Savannah Estates and
park development for Gateway Lakes. The Park Board suggested the developer consult
Dr. Ray Chancellor, a local environmentalist, regarding environmental issues pertaining
to the parks. The Board also suggested the developer install signs at trail heads in the
parking lot along Kimball Avenue and Dove Road, designating trails for public use in the
private park.
The Park Board took a five minute break then resumed discussion of Items 4D and 4E.
One motion was made for Items 4D and 4E.
APPROVED
A motion was made to recommend: a discount of $114, 000 in park fees for Savannah
Estates versus the requested $144,000; contingent upon park improvements abiding by
approved specs of the City of Southlake in construction of amenities for what is being
called Gateway Park; adding appropriate signage in Savannah Estates at both
trailheads indicating the trail is a public trail; and accepting the park dedication at
Gateway Lakes of 10.29 acres as proposed for a City park, to be added to existing 3.6
acre to complete park.
Following the vote, the Board directed the developer to consult with Dr. Ray Chancellor
regarding plans for the park.
Motion: Patton
Second: Scharli
Ayes: Berman, Medici, Palmer, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 6 -0
Motion Carried.
5. DISCUSSION:
City of Southlake Values:
Integrity • Innovation • Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the October 14, 2013 Parks Board Meeting
Page 7 of 7
5A. CONSTRUCTION MANAGEMENT REPORT
The monthly Construction Management Report included in the meeting packet was
reviewed by Director Tribble as he responded to questions related to Bicentennial Park
construction and financial issues related to the project.
5B. SOUTHLAKE 2030 PLAN — MOBILITY PLAN UPDATE
Park Board members Sherry Berman and Lori Palmer represent the Parks Board on the
2030 Mobility Plan component and reported the committee's recommendation will be
presented at upcoming SPIN meetings.
6. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 8:34 p.m.
Motion: Patton
Second: Scharli
Ayes: Berman, Medici, Palmer, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 6 -0
Motion Carried.
_
na Wasserman, Chair
Parks & Recreation Board
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Chris ribble, • irec ','•'r
Community S-rvices Dept.
A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at
www.citvofsouthlake.com / Video On Demand.
City of Southlake Values:
Integrity • Innovation • Accountability ♦ Commitment to Excellence • Teamwork