Item 4CTitle of Presentation
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City of Southlake
Item 4C
Facilities Utilization Agreement with Southlake Baseball Association
Requested Action
Approval of FUA for
Southlake Baseball
Association (SBA)
Background Information
City coordinates w/local athletic associations to provide youth athletics programs to residents
Use of City fields by associations is documented and authorized through a Facilities Utilization Agreement (FUA)
City has a separate agreement with each
association that utilizes City-owned
fields/facilities
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
Performance
Management &
Service Delivery
Safety & Security
Partnerships & Volunteerism
Quality
Development
Infrastructure
Mobility
Serve our Customers
C1 Achieve the highest standards of safety & security
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
C2 Provide travel convenience within City & region
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C3 Provide attractive & unique spaces for enjoyment of personal interests
C5 Promote opportunities for partnerships & volunteer involvement
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
F2 Invest to provide & maintain high quality public assets
F4 Establish & maintain effective internal controls
F1 Adhere to financial management principles & budget
F3 Achieve fiscal wellness standards
Promote Learning and Growth
L6 Foster positive employee engagement
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L5 Empower informed decision-making at all levels in the organization
L4 Recognize & reward high performers
L3 Attract, develop & retain a skilled workforce
City of Southlake Strategy Map
Financial Considerations
SBA FUA TERM
Jan 1, 2014 – Dec 31, 2015
May be renewed for (1) 2 year period (Jan 2015 – Dec 2016)
SBA FUA REVISION
Proposed FUA with SBA essentially same Agreement entered into with Association for 2012-13 with exception of revision to Appendix regarding tournaments
Revision eliminates Association’s authorization to collect entry/registration fees and admission or “gate” fees for tournaments other than the regular seasonal league tournaments
Tournaments not considered regular seasonal league tournaments to be handled through the City
Citizen / Board Review
Several meetings with SBA reps regarding proposed FUA and changes to management of tournaments
Park Board recommended
approval (5-0) Oct 14, 2013
City Council consideration Nov 5, 2013
Questions?Kari Happold
The purpose of this item is for City Council to consider the Facilities Utilization Agreement with Southlake Baseball Association (SBA) for 2014-15.
The proposed FUA with SBA delivers on the focus area of Partnerships & Volunteerism and Performance Management & Service Delivery and meet the corporate objectives to Collaborate with
select partners to implement service solutions and Promote opportunities for partnerships & volunteer involvement. They also address Critical Business Outcome CB05 – optimize resources
through collaboration and partnerships to reduce costs and add service value.
SBA will pay field maintenance fees to assist the City with offsetting a portion of the maintenance and operations costs. At a November 15, 2010 FUA Work Shop, the fees were established
by representatives from each of the associations.
Southlake Resident - $12 per player, per season AND Non-Resident - $17 per player, per season
*Resident defined as a resident paying City of Southlake property taxes