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Item 8ACITY OF SOUTHLAKE Item 8A MEMORANDUM November 5, 2013 To: From: Subject: Action Requested: Background Information: Shana Yelverton, City Manager Alicia Richardson, City Secretary Resolution No. 13-050, appoints a member to the Southlake Arts Council. Appoint a member to the Southlake Arts Council. Each year, the City Council appoints members of the public to various boards, commissions and committees. Each member is appointed for a two-year term, unless indicated otherwise. With the exception of Southlake Business Council, appointed members shall be citizens of Southlake. Members of the public indicate their interest to volunteer by submitting a completed application to the City Secretary's Office. Applications are available on the City's website and from the City Secretary's Office. On May 15, 2012 Council discussed the current appointment process for boards, commissions and committees. At this meeting, Council directed staff to implement bi-annual appointments to ease the process for Council, staff and applicants. At the direction of Council, staff prepared a schedule which allows Council the opportunity to review applications, interview applicants and appoint members in the months of June and October. On October 15, 2013, Council made appointments to the Southlake Arts Council, Southlake Business Council, Crime Control and Prevention District Board, Library Board, Metroport Teen Court, and Senior Advisory Commission. At this meeting, an appointment was made in error. Ms. Leslie Walker was appointed to Place 7 on the Southlake Arts Council. Ms. Walker had indicated that she would not be seeking reappointment due to family commitments. Ms. Walker advised that she looks forward to reapplying in the future. Staff has contacted applicants —Christina Esparza and Tamara McMillan —who identified Southlake Arts Council within their top five preferences. Ms. McMillan and Ms. Esparza have indicated that they would like to be considered for the vacant position. Both applications are located in your October 2013 appointment binder. Financial Considerations: Non -applicable Strategic Link: C5: Promote opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: Non -applicable Legal Review: Non -applicable Alternatives: None Supporting Documents: Resolution No. 13-050 Board and Commission Application binder (previously provided to Council) Staff Recommendation: Approve Resolution No. 13-050, appointing a member to the Southlake Arts Council. RESOLUTION NO. 13-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A MEMBER(S) TO SOUTHLAKE ARTS COUNCIL AND PROVIDING AN EFFECTIVE DATE. Whereas, the City Council appoints members of the public to various boards, commissions and committees to serve a two-year term, unless indicated otherwise; and, Whereas, each appointee shall be a citizen of Southlake, unless appointed to serve on the Southlake Business Council; and, Whereas, the membership and qualifications for each board, commission and committee are identified by City Charter, ordinance, or resolution; and, Whereas, Council appointed members at their October 15, 2013 meeting; and Whereas, a two vacancies (Place 7 and Alternate No. 1) exist on the Southlake Arts; and Whereas, Council desires to make appointments to the Southlake Arts Council. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The following citizen(s) are appointed to serve on the Southlake Arts Council for the stated terms and until their successors have been duly appointed and qualified by Council. SOUTHLAKE ARTS COUNCIL Name Place Term Expiring Place 7 October 2015 Alternate No. 1 October 2015 Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 51" DAY OF November 2013. CITY OF SOUTHLAKE, TEXAS John C. Terrell Mayor ATTEST: Alicia Richardson, TRMC City Secretary