Item 4OCITY OF
SOUTHLAKE
MEMORANDUM
(November 5, 2013)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Item 40
Subject: Approve inter -local agreement with Tarrant County for
assistance with the reconstruction of Ridgecrest Drive.
Action
Requested: Approve inter -local agreement with Tarrant County for assistance
with the reconstruction of Ridgecrest Drive.
Background
Information: City staff and Tarrant County representatives have agreed in
principle to the County assisting the City with the reconstruction of
Ridgecrest Drive from East Dove Road north to Southlake Park
Drive. Tarrant County has provided similar services on previous
projects such as North White Chapel, Lonesome Dove, Morgan
Road, and North Carroll Avenue. Tarrant County has agreed to
perform the work and has prepared the attached agreement for the
City to execute.
The County will furnish the labor and equipment to reclaim the
existing pavement surface, stabilize the subgrade and re -grade the
road bed for paving. City forces will then pave the roadway. The
project map showing where the County will assist with the work is
attached. The expected cost of the reconstruction is approximately
$145,000. The work is tentatively scheduled for summer 2014 if
the agreement is approved.
Financial
Considerations: $150,000 is available in the 2014 CIP for this year's project.
Strategic Link: The inter -local agreement with the County links to the city's strategy
map relative to the focus area of Infrastructure. The specific
corporate objective that is met by the execution of this agreement
is: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: None.
Alternatives: The City Council may approve or deny the inter -local agreement
with Tarrant County.
Supporting
Documents: Project location map
Transmittal letter and Inter -local Agreement
Staff
Recommendation: Approve inter -local agreement with Tarrant County for assistance
with the reconstruction of Ridgecrest Drive.
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Asst. Director of Public Works
2014 Tarrant County Street Reconstruction Project
Approximately 3,700 linear feet of Ridgecrest Drive
Northeast Sub -Courthouse
645 Grapevine Hwy„ Suite 6
Hurst, TX 76054
(817) 581-3600
(817) 581-3603 - Fax
September 9, 2013
Mr. Bob Price
Director of Public Works
City of Southlake
1400 Main Street
Southlake TX 76092
Dear Bob:
TARRANT COUNTY
GARY FICKES
COUNTY COMMISSIONER
PRECINCT NO. 3
Southlake Town Hall
1400 Main Street, Suite 410
Southlake, TX 76092
(817) 481-8234
(817) 481-8053 - Fax
Enclosed are five copies of the Interlocal Agreement between Tarrant County and the
City of Southlake for work to be performed on Ridgecrest Drive from East Dove Road to
Southlake Park Drive, along with a Notice to Proceed.
Please arrange for this Agreement to be placed before the Southlake City Council for
approval. After it has been signed by the city, please return four fully executed copies
and the signed Notice to Proceed to this office. After approval by Commissioners Court,
I will return one fully executed copy to you.
Thank you for your assistance. If you have any questions, please give me a call.
Sincerely,
W111V��
Devin Wenske
Assistant Precinct Administrator
encs.
ggfickes @tarrantcounty,com
NOTICE TO PROCEED
The City of Southlake hereby notifies the County that the County
may proceed with this Project, as specified in the attached Agreement, on
or after
(day/month/year)
Authorized City Official
City of Southlake
Ridgeerest Drive from East Dove Road to Southlake Park Drive
THE STATE OF TEXAS
COUNTY OF TARRANT
INTERLOCAL AGREEMENT
BACKGROUND
This Interlocal Agreement is between County of Tarrant ("COUNTY"), and
the City of Southlake ("CITY");
Sections 791.001 — 791.029 of the Texas Government Code provide legal
authority for this Agreement;
During the performance of the governmental functions and the payment
for the performance of those governmental functions the parties will make the
performance and payment from current revenues legally available to that party;
and
The Commissioners Court of the COUNTY and the City Council of the
CITY each find:
a. This Agreement serves the common interest of both parties;
b. This Agreement will benefit the public-
C. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and COUNTY have authorized their representative to
sign this Agreement.
The Parties therefore agree as follows:
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
COUNTY will furnish the labor and equipment for the following project:
Ridgecrest Drive from East Dove Road to Southlake Park Drive: the
COUNTY will reclaim and recycle the existing roadbed material, remove
excess material and stockpile it for future use, incorporate Cemlime slurry
as a stabilization agent, prime and prepare the roadbed for a two-inch
HMAC surface that will be placed by the City of Southlake. County will
backfill the shoulders of the road and clean up the jobsite.
2. CITY RESPONSIBILITY
2.1 CITY will furnish all materials for the project and pay trucking
charges.
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2.2 CITY will furnish a site for dumping waste materials generated
during this project.
2.3 CITY will furnish all rights of way, plan specifications and
engineering drawings as required.
2.4 CITY will furnish necessary traffic controls including Type A
barricades to redirect traffic flow to alternate lanes during the
construction phase of the project; and
2.5 CITY will provide temporary driving lane markings.
2.6 CITY will provide the COUNTY with a hydrant meter and all the
water necessary for the project at no cost to the COUNTY.
2.7 CITY will adjust all utilities, manholes and valve boxes.
2.8 City agrees the road can be closed to through traffic during working
hours.
2.9 CITY will pay for one-half of the fuel used on this project.
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY within 30 days of project completion.
Upon expiration of 30 days after project completion, the CITY becomes
responsible for maintenance of the project.
4. NO WAIVER OF IMMUNITY
This agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5. OPTIONAL SERVICES
5.1 If requested by CITY, the COUNTY may apply permanent striping;
5.2 If necessary, COUNTY may furnish flag persons;
5.3 If required, the CITY will pay for engineering services, storm water
run-off plans, and continuation of services and plan;
6. TIME PERIOD FOR COMPLETION
CITY will give the COUNTY notice to proceed at the appropriate time. However,
COUNTY is under no duty to commence construction at any particular time.
7. THIRD PARTY
The parties do not enter into this contract to protect any specific third party. The
intent of this contract excludes the idea of a suit by a third party beneficiary. The
parties to this agreement do not consent to the waiver of sovereign immunity
under Texas law to the extent any party may have immunity under Texas law.
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8. JOINT VENTURE & AGENCY
The relationship between the parties to this contract does not create a
partnership or joint venture between the parties. This agreement does not
appoint any party as agent for the other party.
9. EFFECTIVE DATE
This agreement becomes effective when signed by the last party whose signing
makes the agreement fully executed.
CITY OF SOUTHLAKE
Date:
Attest:
APPROVED AS TO FORM
CITY ATTORNEY
COUNTY OF TARRANT
COUNTY JUDGE
Date:
Gary Fickes, Commissioner Pct 3
Date;
Attest:
APPROVED AS TO FORM
ASSISTANT DISTRICT ATTORNEY
* By law, the District Attorney's Office may only advise or approve contracts or legal
documents on behalf of its clients. It may not advise or approve a contract or legal
document on behalf of other parties. Our review of this document was conducted solely
from the legal perspective of our client. Our approval of this document was offered
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solely for the benefit of our client. Other parties should not rely on this approval, and
should seek review and approval by their own respective attorney(s).
712010
Amended: 212011
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