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Item 4G4G - 1 CITY OF SOUTHLAKE MEMORANDUM October 15, 2013 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve contract with Crowley Sports Officials for sports officiating and scorekeeping services in the amount of $130,000 Action Requested: City Council approval of a one-year renewal contract for sports officiating and scorekeeping services with Crowley Sports Officials in the amount of $130,000 Background Information: The FY 2014 Recreation Division Budget contains funding for contract services for recreation and athletic programs. The proposed contract with Crowley Sports Officials includes sports officiating and scorekeeping services for youth basketball, volleyball, flag football and adult softball. The costs include two officials per game for basketball, volleyball, flag football and adult softball; two scorekeepers per game for basketball and volleyball; and an assigner's fee per game for all sports. The City has worked with Crowley Sports for the past eleven (11) years and is comfortable with their ability to provide sports officiating services for City programs. The agreement requires Crowley Sports Officials to provide proof to the City that all officials and scorekeepers assigned to City of Southlake programs have successfully passed a background check prior to being scheduled to Southlake games. Financial Considerations: The FY 2014 Recreation Division budget provides funding for contract services for athletics and recreation programs. Participant fees pay for all costs related to this contract as program costs are offset by program revenues. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Safety and Security and Performance Management and Service Delivery and meets the corporate City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4G -2 Shana Yelverton, City Manager City Council Meeting Date — November 5, 2013 Page 2 of 2 objectives to Achieve the Highest Standards of Safety and Security and to Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: City Council consideration November 5, 2013 Legal Review: Contract is standard form of agreement previously reviewed by City Attorney Alternatives: Alternatives may include the following: • City Council approval of the Contract as presented • City Council approval of the Contract with input as desired • City Council decision not to approve the Contract Supporting Documents: Supporting documents include the following: • Copy of Contract Letter Staff Recommendation: City Council approval of the contract for sports officiating and scorekeeping services with Crowley Sports Officials in the amount of $130,000 for a twelve month period ending December 31, 2014. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4G - 3 October 21, 2013 Crowley Sports Officiating, Lloyd Moore PO Box 6042 Fort Worth, Texas 76115 Attn: Mr. Lloyd Moore Subject: Contract Extension Notification for Provide Sports Officiating for City of Southlake RFP120SB54ORM120014 Dear Mr. Moore, The City of Southlake is extending the contract, pending City Council approval, for Provide Sports Officiating for City of Southlake RFP1208B540RM120014, copy included for Fiscal Year 2014. This extension shall become effective November 6, 2014 pending City Council approval (CC Award date ) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. You have indicated in your original proposal submission no increase would be requested at this first renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal, and is eligible for up to three (3) more one (1) year annual renewals. City Contact: MIKE REASONER 817-748-8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092-or via email accountspayable@ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka ,L Purchasing Manager, O, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka(dci. southlake.tx.us Attest: Fax: 817-748-8048 Contract and Award Accepted: Signed: Mayor John Terrell City of Southlake Date: Alicia Richardson, TRMC City Secretary Approved as to Form and Legality: City Attorney 4G - 4 ORIGINAL DOCUMENT crux CX., CITY ,PF SOUTHLAKE SMTHLAKE Col.xi! Action: Y N Ord./Res. No. October 18, 2012 Date Approved Crowley Sports Officiating, Lloyd Moore PO Box 6042 Fort Worth, Texas 76115 Attn: Mr. Lloyd Moore Subject: RFP1208B540RM120014 Provide Sports Officiating for City of Southlake Dear Mr. Moore: The City of Southlake is pleased to inform you that Crowley Sports Officials, Lloyd Moore, of Fort Worth, Texas is the awarded vendor for "RFP1208B540RM120014 Provide Sports Officiating for City of Southlake". The award and this agreement are based on your proposal to the City, copy enclosed. This is a single vendor award contract. Your company's award is attached. This award was approved by the City of Southlake City Council on The terms and conditions proposed and accepted in this agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to four (4) one (1) year annual renewals. City Contact: Ryan McGrail 817-748-8024 Send all billing to: City of Southlake 1400 Main Street, Suite "0, Accounts Payable Southlake, TX 76092 or via email to accountspayable(Mci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Modifications have been made to the following line items as listed on proposal document. Line Item # 1-9 addition official shall be at single official unit cost or less. Item # 10 scheduling fee shall be assessed on a per game basis at a rate of one dollar seventy five ($1.75) per game. No other modifications are requested_ Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka ♦ ,,'t�'SH1 ref�gi Purchasing Mana er, CPPB ���oX;[H Likkr City of Southlake 5 �. 1400 Main Street, Suite 440 O Southlake, Texas 76092� tslifka@gi.southlake.tx.us Attest: ; CA Phone: 817-748-8312 Fax: 817-748-8048 : c) r Alicia Richardson, TRMC Contract and Award Accepted: City Secretary *01 "• Signe . Date: N Ov Approved as ndrLegal' Mayor John Terrell z-7 City of Southlake City Attorney tr 1400 Main Street, Suite 440 Southlake, Texas 76092 4G - 5 CITY OF SOUTHLAKE DEPARTMENT: BID TABULATION FORM PROPOSAL DUE: RFP #: Form Prepared By: Tim Slifka for Parks Name of Crowley Sports Data Prepared: 10-17-2012 Officiating Contact Name: Lloyd Moore Contact Number: 817-706-4963 PO Box 6042 Fart Physical Address: Worth, Texas 76115 ITEM Description: Finwke for Porks 9/28reo12 1208BB40PA120014 Vendor NO RESPONSE FROM: Fort worth Basketball ONkials AMC. W Hubs Foetid. sec reald Views - 23. Item 1. 61J Basketball (I Official) $25 Fach $ 1,250,00 Item 2. 8V Basketball (2 Officials) $22 Each $ 13,200.00 Item 3. 10U Basketball (2 Officials) $24 Each $ 14,400.00 Item 4. 12U Basketball (2 Officials) $24 Each $ 9,600,00 Item 5, 114U Basketball (2 Officials) $24 Each $ 7,200.00 Item 6. Volleyball (2 Officials) $23 Each $ 16,400.GG Item 7. Flag Football (2 Officials) $24 Each $ 19,200.00 Item S. Adult Softball (2 Officials) $24 Each $ 7,200.00 Item 9. Scorekeepers (Basketball and Volleyball) $12 Each $ 33,600.00 Item 10, Other Vendor Charges - Schedulfrig Fee Per Some Fee lof $1.75 $ 5,862.50 Item I1. First Additional Year Escalation 0.00% Item 12. Second Additional Year Escalation 1.00% Item 13. Third Additional Year Escalation 1.00% Item 14, Fourth Additional Year Escalation 1.00% Total: Total All Years: $ 129,912.50 $ 657,409.37 NOTE TO PURCHA51NG MANAGER: Optional Additional Official at Unit Cost or Lower Per Mr. Moore. Only one proposal submitted. Proposal was advertised in the Star Telegram, listed on City of Southkke website and listed on SecureBfd.Com. Request award to CROWLEV SPORTS OFFICIALS - LLOYD MOORE for the following reason(s): Low Bid Delivery Time _Other BEST VAWE 4G - 6 f SEP 2 9`7012 Appendix B Proposal Submittal Checklist: (To determine validity of proposal) Appendix B (pages 12_through 21, must be included in the proposal suhmitta4h ' Appandix C Conflict of Interest Form (page 2I_) must bo included in the proposai submittal. . Copy of (11is fol-111 to tho Outside of tile �Ublilittl'd JMCILL's �ealed crivelope or �dorvg with the electi-onic subtiijssmii.. v-�s �,k� + 5 � 4 RFP1208B540RM120014 w=r PROVIDE SPORTS OFFICIATING FOR CITY OF Q OUTHLAKE 3:00 P.M. (CST), FRIDAY SEPTEMBER 28, 2012 ♦ i x fi City Secretary's Office G 1400 Main Street, Suite www•securebidusa.com .� : s g , :. 270 *Requires email account . � t Southlake TX 76092 ' �� `�1 � login and password. � 81 748-8016 t i 3 L 4 i xh } P �i .. 77 77_ * 1- ry Ad �x �+�s ¢ fiYG ''.�FPr ' L�' t ' :L Y T'a"✓;`C fi C . ''� rL s§' ID 'Ts '[0.. �' �� d - �q�}�^""F'v"-�" d •5� Y. 4 .� � G,'&R' y - �' t '4 J g � `� . .ay41 gn yi w�.l ���3�1G!ltD,9�11R4 s31Y�� r' Yrb '. .1 r- Ori+6C�181�Ole��4„.._�Id�EY�.�r �u .� T` `I C } .�� J4T" �. ;,.vdS S Y 'SE✓y:;;� r�3_3...s xr �4+�'�in��{ �-- CM-W `aKil " A I T/�`-f �i x+` �?, �a"'s Nj,��Y� ^9' � - A�.h •�H � � ri'•7 f• 3'ie'+. w. .•fa Y N F �F'�dkk' aFA Ig}1tjiCcCsllitiLi9'�e , 4.liitTt - �al� r da.o- iz I learned of this Request for Proposals by the -following means: _, ❑ Newspaper Advertisement City E-mail Notification ❑ Southlake Website ❑ Cold Call to City ❑ Mailed Me a Copy ❑ other ❑ secureBid City of Southlake - RFP1208BS40RM120014 - Page 12 of 22 4G - 7 Appendix B— Proposal (continued) I. REQUIRED EBOPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A, Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties; Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and instal I the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricin : Pricing shall reflect the full Scope -of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Prici, ng: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: Item # Quantity Description of Unit Cost Optional Third Extended Services Official Price GU Basketball (I A6 60. 1. 50 Official) $ Per Ea. NA $ -� 610 2. 300 SU Basketball (2 Officials $ CV�Per Ea. $ Per Ea. $ A d Q IOU Basketball (2 I ,L 40. 1 300 Officials $aPer Ea. $ Per Ea. $ { 7 12U Basketball (2 / 4 Vrt 0.V 0 4. 200 Officials) $014 Per Ea. $ Per Ea. $1 14U Basketball (2 r� r, 00 d 5. 150 Officials) $ Per Ea. $ Per Ea. $ • Volleyball G, 400 2 Officials $ o1f, Per Ea. $ Per Ea. Flag Football IG �{ � 00, 0 7. 400 2 Officials $ Per Ea. $ Per Ea. $! 7 City of Southlake - RFP120SB54ORM 120014 - Page 13 of 22 4G - 8 Adult Softball fifi /! I A0 0 0 8. 150 2 Officials $ AC Per Ea. S Per Ea. $ , Scorekeepers (Basketball and j I 9. 1400 Volleyball) $ oL Per Ea NA • or en r urges. P;pase Describe: 10. Per Ea. e.G Nf 45,�sou Other Vendor Charges. Please Describe: IL . Per Ea. $ Other Vendor Charges. Please Describe: 12. Per Ira. $ Total All Lines $ 3. Term of Contract and Opdon to Extend Any contract resulting from this RFP shall be effective for twelve months front date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The fallowing clauses shall be included in the contract: A. OptiQ0 C e: It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely far the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation iftwhen the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. C. eh Price b 1.1 Cohn Extension: if approved by the City, the Contractor shall modify the rates charged y the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (40A) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractofs rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR (FY 2013-2014) ESCALATION ........................... % SECOND ADDITIONAL YEAR (FY 2014-2015) ESCALATION ................. -J—°/a THIRD ADDITIONAL YEAR (FY 2015-2016) ESCALATION ......................... , —% FOURTH ADDITIONAL YEAR (FY 2016.2017) ESCALATION ...................... i % City ofSouthlahe - RFP1208054ORM120014 - Page 14 of22 4G - 9 4. Proposer's Experience l Staff A. Prviect loam: Identify all members of the Proposees team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Roolacement of Stag If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; 5 e e number of years experience the business has: �; and the number of employees: D. Project _Reelated Ex •ence: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. 5eE AT7AeN� City ofSoutidake - RFP120BB540RM120014 - Page 15 of22 4G-10 D. Project Related Experience: Crowley Sports Officials is the current vendor for the Southlake Park and Recreations Program. We begin working with the City of Southlake in 2002. The officials attend classes in each sport before the beginning of each season. We teach NCAA rules, National Federation rules, and TAAF rules in all related sports. We have participated In TAAF basketball tournaments, MAYS tournaments, and Basketball Congress international tournaments. Crowley Sports Officials Is contracted to perform services in public, private, Christian, and Perochial schools throughout the Dallas /Fort Worth area. Crowley Sports Officials officiates the following sports: Basketball, football, soccer, volleyball, baseball and softball. These games range from elementary through high school Varsity. As owner and founder of Crowley Sports Officials, I started officiating in 1983. My officials experiences range from first year up to 25 years. We have regular training classes to keep current with the rules and all changes for any given sport. Ryan McGrail and his staff have attended some of our training classes. ADDITIONAL REFERENCES: Ryan McGrail — City of Southlake Park and Recreation Junior Camacho — City of Southlake Park and Recreation 4G-11 5. References Proposer shall provide four (4) references where Proposer has performed similar to or the same types Of services as described herein. Reference #1 : Client / Company Name: T 41'' al- Ik.I>y. r► Y J a Contact Name: Contact Ti le: Phone: Q / 7_8 0 l a Ca Erna"., V jj a ©i� Date and Scope o W rk vi d. 114 aQ+l. Y Reference #2: Client / Company NaMeLD i Contao Name: Contact Tit] Phone: Q E ail: Date and Scope of W r Provided• Reference #3: Client / Company Name: F Contact Name: Contact Title: f rr� d46;4 Phone: / •- ckA WC&&Zu l' n V ,,, Emai Date and o�fp� r C���Qt dr Ji�'I�.i t- # -Poo UO [ f G fy �. Reference #4• Client ! COy�rp Y e: • Contact Name: 1 A Title: i Phonet / �y wj Email: 4 MLI Date and Scope of )Volk Provided- ado, .., � �•�e � � ��pd n � City of5outhlake _ RFP120SB540RM120014 - Page 16 of22 4G-12 6. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal _ (does) {does not} contain Trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal, State and/or Focal Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB / MWB£ registration number: C. An individup� ro osgr tinga s I roprietoir must also enter the Proposer's Social Security Number: # ij (f IL CONTRACT TERMS AND CONDI7701V,& EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION RV THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACSNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: I. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Date Deliyery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Lq_ss: For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. Indgr2dol Contractor; Proposer agrees that Proposer and Proposees employees and agents have no employer -employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments: The rights and dirties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP120BB540RM120914 - Page 17 of 22 4G-13 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFP or any contract with the City, and that if any such bribe is found to have been, made this shall be grounds for voiding of the Contract E. Financial P oeip,atian: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Auftft to Submit PraRosal and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Comoliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,OOO,000) Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees &am and against all claims, actions, suits, demands, proceedings, tests, damages and liabilities„ including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer In the execution or performante of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - R P120BB54ORM120014 - Page 18 of 22 4G-14 Appendix C -- Form CZQ 17VPM"TIONREGAJWRVG MWO,R UONFMCTOFINTrERFSTQUMGNNAI'RE WHO. A, perscm mast tilt a conflict of interest questionneira with the City if the perms hna employment or business mlatiorti$ wi& rm officer of the City that too to in taxable income exeeedmg $2,500 dewing tilt pmoceding twelve month period, or an officer or a member of the of oWs Amu ly has accepted, gft with as aggtapate value of more thm $250 daring the provioua twedvc month pcdod and the ponce cagageS is any of the following aeiions: 1. eonttwb or seeks to w*Act for file sale or purchase of pity, goods, or services with (be City, including any of the following: a. written and implied contracts, atllity perrnh w% purchase wdas, credit cant purcleagcs and my purchase of goods and smvioes by the City, b. eontrwts for the pwcha5e or sale of real properly, personal p wperty including an auction of property; a tax Abatement and owsomic development agreements; 2. submits a bid to sell Sited& or mvives, or responds to a re"est for proposal for scrvicM 3. eaters into oegotiadotts with the City far a conbact or 4. applies for a tax abatement w&er comwmie development incentive that will result in a contract with the City. THE FOLLOWING ARE CbNSMIMA OFFICERS OF TM C1TY: 1. Mayor and i,'ity Coweil Members; 2. City Masnagcr; 3. Board and Commission members appointed by the Mayor or City Covnedl mashers; 4. Dinx4ors of4A and 4H devalopmerst aorp melons; 5. The executive dimetors or nwnWw of 4A and 4B development corporations; and G. Dimetors of the City of Southtake wbo have authority to sign contracts on behalf of the City. EXCLUSIONS, A gmdonnaim sudammt need not be filed if the; money paid to a local govern me nt officer was a political coaMbuScn, a gift to a member of the offlccr's family from a family Member; a cottttad at purchase of less thou $2,500 or a Imnsaction at a price and subject w:h5vma�iralAr��uplar a76adt�.ns.a� Pope t ar3 i a City of Southlake - RFP1209B540RM 120014 - Page 19 of 22 4G-15 to tents available to the public; a paytrtcnt for food, lndgis0, tnwsp Wadon or enwaiummi; or a transaction SAW to rate or fee regulation by a governmeaW entity or agency. WRA,T- A person or business that connects with the City or who seeks to co' nuact with the City mast file a "conflict of interest questionnaire" (FORM ClQ) which is available online at unvw ni and a cnpy of which is attached to this Ouideiine. The form cantatas mandatory dfsdoe:area regarding "emmpteynMt or busmen relationships" wish a municipal ofter. Offtebals maybe a"d to ciuify Or interpret various portions of the gnestionnaim WHEN. Tiro person or boomers tmust iik: I. the questionnaire no later thou seevcrt days after the duce the person or business begins contract discussions or negotintions with the anode n ty, or subrnits an application, responds to a nagtrest for proposals or bid% coreraporAtnoc, or other writing related to a patcntiab contract or aveement with tho City; and I an Wdaftd gucstiommiro within seven days alter the date of an event M would snake a Mad qucwonm*e Incomplete or itmomwe. It does not if the subxmittat of a bid or proposal results in a contract. The stakdo requires a vendor to file a FORM CIQ at tlm time a proposal is subrmitied or negotiations cemmeance. Vt'Wn- The vehdw arpotentW yr ndor roust omit or deliver atonq& ed questionnaire to the Finance Depuftent. De 1hpar Dgwftwd is regpmart by law to Iwo ilia MWMMV& air the a" ruler WzhF&e . KNFORCEhfN M Failure to file a questionadw is a class c misda meaaor puddoWe by it furs not to exceed $500. It is an awTdon to prowcuQo€t that the person filets a FORM C1Q not bur than Bevan business dqs after the person reseivol notice ofa violation. MOTE: no City does not have a duty to ensure that a person files a codu a of interest questionnaire. ' W:�&�mRt�i4E�md�entC�.042641.tloc 1'aga2of3 City of Southlabte - RFP1208BS40RM120014 - Page 20 of 22