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Item 4D4D-1 CITY OF SOUTHLAKE MEMORANDUM October 15, 2013 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve renewal of a contract with O'Donnell's Landscape Services for 2014 for groups 2, 3, 4, 6 and 7 and as alternate for groups 1 and 5 in an amount not to exceed $350,000 Action Requested: Approve the renewal of a contract with O'Donnell's Landscape Services, Inc. for an amount not to exceed $350,000 for Groups 2, 3, 4, 6 and 7 landscape services, and as the alternate for Groups 1 and 5 landscape services. Background Information: In March 2011, a contract was awarded to O'Donnell's Landscape Services, Inc. for the remainder of 2011 with provisions for one year extensions. The City opted to extend the contract for 2012 and for 2013, which will expire December 31, 2013. The proposed contract for consideration is a one-year renewal contract to provide landscaping services during 2014. O'Donnell's Landscape Services, Inc. has confirmed their price will remain the same as the previous contract amount; no price increase is requested. Groups 2, 3, 4, 6 and 7 landscape services include landscape maintenance of City parks, medians, right-of- ways, and roundabouts, including trash pick-up, mowing, edging, trimming, fertilization, seasonal color, bed mulch, clean-up, irrigation, tree, turf, shrub, groundcover, etc. Areas contained within these groups include Southlake Sports Complex, DPS West, Kimball medians, Bicentennial Park, North Park, Royal & Annie Smith Park, Senior Center, Koalaty Park, Chesapeake Park, Bob Jones Nature Center & Preserve trails, lift stations, pump stations, roundabouts, and medians including the FM 1709 medians. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork H lm+ Shana Yelverton, City Manager City Council Meeting Date — November 5, 2013 Page 2 of 2 Based on previous performance, satisfaction with services, and price, staff recommends the renewal of the contract with O'Donnell's Landscape Services, Inc. through December 31, 2014. Financial Considerations: $350,000 is allocated in FY 2014 Budgets for contract landscape services. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Improve Performance of Delivery and Operational Processes, and Invest to Provide and Maintain High Quality Public Assets. Citizen Input/ Board Review: N/A Legal Review: The agreement was previously reviewed by the City Attorney. Alternatives: Alternatives may include the following: • City Council approve contract renewal as presented • City Council approve contract renewal with input as desired • City Council decision not to approve contract renewal Supporting Documents: Supporting documents include the following: • Contract Staff Recommendation: Approve the renewal of a contract with O'Donnell's Landscape Services, Inc. for an amount not to exceed $350,000 for Groups 2, 3, 4, 6 and 7 landscape services, and as the alternate for Groups 1 and 5 landscape services. City of South/ake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D - 3 - - -- -- --- - - -- - - October 21, 2013 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Contract Extension Notification for Landscape Services for City of Southlake RFB1101B540NMI 10004 Dear Mr. O'Donnell, The City of Southlake is extending the contract, pending City Council approval, for Landscape Services for City of Southlake RFB110IB540MRI 10004, copy included for Fiscal Year 2014. This extension shall become effective January 1, 2014 pending City Council approval (CC Award date ) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. You have indicated your company would not be requesting an increase at this renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal, and is eligible for up to one (1) more one (1) year annual renewals. City Contact: MIKE REASONER 817-748-8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or via email accountspayable@ci.southlalce.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager, C O, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka(a,ci.southlake.tx.us Attest: Fax: 817-748-8048 Alicia Richardson, TRMC Contract and Award Accepted: City Secretary Signed: Date: Approved as to Form and Legality: Mayor John Terrell City of Southlake City Attorney L7IIKAI. 10/21/13 CITY OF aOUTHLAKE Fwd: Contract Renewal C€.scutNal a bcus Mail - RAd Contract Renawsl Mike <mreasoner@cf.southlake.tx.us> Mon, Oct 21, 2013 at 8:39 AM To: Timothy Slifka <tslltka@ci.southlake.tx.us>, Dave Kielich <dkielfch@oi.southlake.tx.us> Mike Reasoner Begin forwarded message: From: "Scott O'Donnell" <scottod@teamols.com> Date: October 21, 2013, 8:04:37 AM CDT To: "'Michael Reasoner"' <mreasoner@ci.southlake.tx.us> Subject: RE: Contract Renewal Mike, Please allowthis communication to serve as O'Donnell's desire to renew our landscape contract at no price change from lastyear. Thanks, Scott E. O'Donnell Owner hdpVt e€I.google.ow*TWI1u101?Ia=2Nk--ldc9790fd9& eAF=pl&search=inbox&th=141db3db2708a496 113 4D - 5 VY21l13 C1.soullla4q.1xu9 Mall - FM: Contract Renewal O'Donnell's Landscape Services, Inc. 855.TEAMOLS.COM www.teamols.com scottod@teamols.com Rams Michael Reasoner[mailto:mreasoner@ci.southlake.tx.us] Sent: Sunday, October 20, 2013 9:40 PM To: Scott ODonnell Subject: Contract Renewal Scott, I haoenY heard back if O'Donnell's would like to renew the landscape contract for next year. Please let me know as soon as possible I need to get it on the council agenda. Thanks -Mike Timothy Slifka <tslifka@ci.southlake.tx.us> To: Mike <mreasoner@ci.southlake.tx.us> Cc: Dave Kielich <dkielich@cl.scuthlake.tx.us> Thanks Mike! 1 down and 2 to got [Quoted text hidden] Timothy Slifka CPPO, CPPB Purchasing Manager Mon, Oct 21, 2013 at 9:21 AM ItttpsY/meil.goog 1acadmei11uW?u1=2N01dcg78Ofd98tieuwpt&search=intxugth--141db3db2708e48b 23 4D - 6 1Q21113 Uso&lldebws Mail - Fwd: Ca &act Renewal City of Southlake 1400 Main Street Suite 440 Southlake, Texas 76092 817-748-8312 817-748-8048 Fax tsliika@ci.southiake.tx.us www.cityotouthiake.com Please take a few moments and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. City Staff Survey and Internal Bid Survey Vendor Survey hVsJlmail.gwgle.wxWm ithillui=2&iIF1do9780Id9&tieuwpt&swctr-indos&ttFI41db3db2708e48h W 4D - 7 ORIGINAL DOCUMENT CiTF SOUTHLAKE sourHL YrQ AKE CoC,,cii Action: N Ord./Res. No. Date Approved i t - L I D- , October 17, 2012 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Option to Extend Notification for RFB1101B540MR110004 Landscape Services for City of Southlake Dear Mr. O'Donnell, The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFB1101B540MR110004 Landscape Services for City of Southlake, copy included for Fiscal Year 2013. This extension shall become effective January 1, 2013 and after City Council approval (CC Award date ll- � - I Z) and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. You have indicated your company would not be requesting an increase at this renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal, and is eligible for up to two (2) more one (1) year annual renewals. City Contact: MIKE REASONER 817-748-8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or via email accnuntspayable!uaci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions Sincerely, m Slifka Purchasing Manager, PB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifkara?ci.southlake.tx.us Phone: 817-748-8312 Fax: 817-748-8048 Contract and Award Accepted: Signed: Mayor John T 11 City of Southlake Date:W6 (1• a.0il. 1400 Main Street, Suite 440 Attest: V C44, Alicia Richardson, City Secretary %J01111111"• I�la� ••r r a \9 Approved as t Leg 'ty- ✓ rty Attorney t� Southlake, Texas 76092 A , RE: Contract Renewal Scott ODonnell <scottod@teamols.com> Wed, Oct 24, 2012 at 8:19 AM Reply To: scottod@teamols.com To: Michael Reasoner <mreasoner@ci.southlake.tx.us> Cc: Timothy Slifka <tslifka@ci.southiake.tx.us> Mr. Reasoner, Please accept this email as my notice that I do intend on renewing the contract for next year and that I do not anticipate an increase. Please feel free to contact me if you hate any questions. Thank you, Scott E. O'Donnell Owner www.teamols.com O - 817.562.4498 O - 972.424.3723 F - 817.562.4981 --Original Message — From: Michael Reasoner(mailto:mreasoner@ci.southiake.tx.us] Sent: Sunday, October 07, 2012 9:03 PM To: Scott ODonnell Subject: Contract Renewal Dear Mr. O'Donnell, I'm working on the renewals for your contract next year, and I need to know if you intend on renewing and do you anticipate an increase. Please let me know. Thank You Mike Reasoner 4D - 9 ORIGINAL DOCUMENT } CITY OF SOUTHIAKE SOU THL.AKE Council Action: 0 N Ord./Res. No. 19 Date Approves -1 k - I2- June 19, 2012 Mr. Scott O'Donnell O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Subject: Amendment # 3 for RFB1101B540MR110004 Provide Landscape Services Dear Mr. O'Donnell: The City of Southlake's request for bids number RFB1101B540MR110004 Provide Landscape Services for City of Southlake contract requests the following: 1. Add the following service areas; a. Right of Way (ROW) mowing rough cut North and South sides of 1200 East Kirkwood Blvd. to 1400 East Kirkwood Blvd., two hundred two dollars and fifty cents ($202.50) per occurrence. b. Mow/Landscape Services on Northwest corner and all medians 1200 East Kirkwood Blvd. to 1500 East Kirkwood Blvd., one hundred twenty three dollars ($123.00) per occurrence. These areas require finish cut and landscape services. c. Irrigation inspection of turf on Northwest corner and all medians 1200 East Kirkwood Blvd. to 1500 East Kirkwood Blvd., ninety six dollars ($96.00) per occurrence. d. Rough cut mowing services for Northeast corner 160 East Dove Rd., eighty five dollars ($85.00) per occurrence. 2. No other changes are requested. S%��20,uv,-D QauuL---� Sharen Jackson Director of Finance, City of Southlake By signing the amendment, vendor is acknowledging and agreeing to the additions made to the terms and conditions as stated in the existing contract. Vendor must acknowledge receipt of this amendment by signing both copies and returning one signed original amendment to: City of Southlake Finance Department 1400 Main Street Suite 440 Southlake, Texas 76092-A#"tion Tim Slifka. Signe Printed Name: S;I--- O� La'Llon-tI I Title: 0%-, � Company Name: ©L- , �. e• Dated: � i 11I I ►2 Please call 817-748-8312 with any questions. Sincerely, Tim Flifka Purchasing Manager, CPPB tslifka@ci.southlake.tx.us Fax: 817-748-8048 APPROVED AS TO FORM AND CONTENT: CITY OF SOUTHLAKE, TEXAS � It,, 1, Brandon Bledsoe Mayor Pro Tem `,�tµ��e��q+►r�', •�'t��"A ATTEST: _ c Alicia Ric dso TRMU v e at 4D-10 ORIGINAL DOCUMENT or CITY OF SOUTHLAKE �� Council Action -ON Op./Res. No. Date Approved t' 4r ! a 0 ti -`�� 19 October 19, 2011 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Option to Extend Notification for RFB1 I OIB540MR110004 Landscape Services for City of Southlake Dear Mr. O'Donnell, The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFB I 10 1 B540MR 110004 Landscape Services for City of Southlake, copy included for Fiscal Year 2012. This extension shall become effective January 1, 2012 and after City Council approval {CC Award date IA-U-11 and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. You indicated in your original submitted bid document your company would not be requesting an increase at this first renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal City Contact: MIKE REASONER 817-748-8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. S' rel , Tim S ik� _ Purchasing Manager, PB City of Souddake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka(a ci.southlake.tx.us Phone / Fax: 817.748.8312 / 817.748.8048 (V-) 1b _ 1a,« Renewal Appro Date O John Terrell .•+1Ol3TH ., ,, Mayor, City of %rF th1;WW- - - z •._ . i"Aida Richardson, 1400 Main Street, Suite 440 Southlake, Tex*95=e 4D-11 Finance Department O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Re: Correction to RFB 1101B540NMI 10004 Landscape Services for City of Southlake Dear Mr. O'Donnell, This letter is to document the correction of Request for Bid document number RFB1101B540MR110004 Landscape Services for City of Southlake. During the contract renewal process it was discovered the incorrect document number was used during the initial award process. This error has been corrected internally and the correct RFB number is reflected on the renewal documents. If you have any questions, please call. Sincerely, Tim Slifka Purchasing Manager, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 817-748-8312 tslifka@ci.southlake.ix.us 1400 Main Street Suite 440, Southlake, TX 76092, (817) 748-8345 ORIGINAL_ DO�NT1 2 CITY OF SOUTHLAKE CFTY OF Council Action: Y !ql Ord.iRe- No Date Approved November 14, 2011 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: RFB101 IB54ODKI00027 Provide Landscape Services for City of Southlake Dear Mr. O'Donnell: The City of Southlake's request for bid number RFB 1011B54ODK100027 Provide Landscape Services for City of Southlake contract requests the following: 2. Add Right of Way (ROW) services for the following locations; a. Lilac Lane ROW located at 150 - 240 East Lilac Lane, fifty dollars ($50.00) per occurrence. b. Primrose Lane ROW located at 1000 - ($62.00) per occurrence. No other changes are requested, 1100 East Primrose Lane, sixty two dollars &�" , 3(10,1NM Sharen Jack n Director of Finance, City of Southlake BY SIGNING THE AMENDMENT, VENDOR IS ACKNOWLEDGING AND AGREEING TO THE ADDITIONS MADE TO THE TERMS AND CONDITIONS AS STATED IN THE EXISTING CONTRACT. VENDOR MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT BY SIGNING BOTH COPIES AND RETURNING ONE SIGNED ORIGINAL AMENDMENT TO THE ADDRESS BELOW. City of Southlake Finance department 1400 Main Street, Suite 440 Southlake, Texas 76092 Attn: Tim Slifka, CPPB SIGNED: PRINTED NAME: ��► 1L ��.+'-¢ �� TITLE: COMPANY NAME: COLS 'ir.e DATED: ` 1 11 4D-13 Thank you for your immediate attention to this amendment for this contract. Please call 817-748-8312 with any questions_ Sincerely, Tim Slifka Purchasing Manager CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76042 tslifka@ci.southlake.tx.us Phone / Fax: 817-748-8312 1817-748-8048 H Dim C� CITY Or SOUTHLAKE ORIGINAL DOCUMENT CITY OF SOUTHLAKE O'Donnell March 2011 Council Action: 6) N Ord./Res. No, ll's Landscape Svcs. Inc. Approved PO Box 9607219 DateApp U Southlake, Texas 76092 ATTN: Mr. Scott O'Donnell Subject: RFB1011B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE Dear Mr. Bell: The City of Southlake is pleased to inform you that O'Donnell's Landscape Svcs. Inc. of Southlake, Texas is one of three (3) vendors being awarded °RFB1011BS40DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on MARCH 29, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Groups 2, 3, 4, 6 and 7 as Primary award and Groups 1 and 5 as an Alternate award. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract is as follows: Effective start date is April 7, 2011 through December 31, 2011 and is eligible for up to four (4) one (1) year annual renewals beginning on January 1, 2012. City Contact: DAVE KIELICH 817-748-8107 or TRAVIS EDWARDS 817-748-8034 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided In the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tsfifka -_ci.southlake.tx.us Phone / Fax: 817.748.83121817.748,8048 Contract 71.Acoep Signed: Mayor John Terrell DATE: 4Ij iq,2Du 1400 Main Street, Suite 440 Southlake, Texas 76092 �iiulhl<Ik,r'11AI liltkutlt Ihi� k}.I'�t \iflj lilt �11111nillisk k;icl \fl Ijlll lli!IIII[t'(I In lilt E 11\ �t,ji,I] t_II\cf 11 :L[Id �lfl'\ I t"!}t ijl Illi� k,�l I!I lu 111, "Ill�liki t�k II1� �11I}a'illlal 11;l.:k.l'I =�3.f stRFBI01 i OF SO city Y SecretmYs Office Suite 270 -.—A1400 Main Streeti I I t Tx I-k 92 s �3 f 1 v a. 1 p�f _ -_,7» "-z �� _�� Z- w 7-- '' �.. � }-:,k�s �ru��;✓-tv' vr�lt 2 �'E;�� " s� r j �Y� r�� ,�3 j� �, � � ✓.x4 r� a: � R'sCy,.�, 4�-,�,'��sa �, f^ i ;, - > :�-t. n ��-, � � - '"s _._......... \. ,:: �---_•�� ..'�.._`'�s„�.'�-.:�� 'a .+r��'�.�'a��c.&i$c'a:%'� Y�,''�ia'5:��? 4D-16 avW FMN rare OR Item # 34 it being removed tom MW bfd. A meadm= Man be creamed do add ibis loa�im to awarded vcodm conbw; , per type of mawbg swvicm nqjhe4 once aft bay complied I 34. BHMNTENNIAI, PARK ADDITIONAL/M`PANSMARBA Map 32 38 MOWMK &rvim Per so= of savor $ 38 J194NO SKvk= Ptr SCM OfSWAM $ $ D �Ef 4— / .. ♦ L '.I� � ! f�. Y, fl 11111111•;II 1 11 I Il ]N TM SUBMiSSDN OF H1S BID, BIDDER MUST ACXNOWL O RBPT OF TM ADDENDUM. BKOM SIHAIJ AMOWIMM THIS AME DUM BY SIUMO AID RBTURNM ONE DOPY OF TM NOTICE wm Tam BID. �GxsD: DATM COMPANY NAM: dlIMM2 An 150PAkmanAdn 4D-17 JN TM SUMEMN OP HIS BID, BIDDER MUST RBCMPT OF THIS ADDS OUM. BIDDER SHALL A=0RaXM TM AMEND M BY SICMG AND RETURNWG ONE COPY OF TFIIS NOZ7CB "Wn TID3 EM. slc sn; `�e DATM. �lzo 1 ti, COMPANY NAM a Z 0.a.ST--LA: s L.f6'jt�SC"-f- 4�P- ,'tNr- - OtFaf5i WAR • Aw Aepwftw 0 MWM*SM 50400 • SisrNfdg Tebs1M 67AWA M M EEGMWhmdW Dien hmMuft 4D-18 Appeadb B — Bid Dote mmt (cw ftmd) UMD SW INF RMATIoN IN ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY TAE CITY, BIDDER MUST SUBMIT ALL OF TEE FOLLOWING INFORMATION: 1. Proposed PrWd m b and/or SuTicea A. Produor Bidders should mime this section to descnbc the tecl�mical ct its. capgb1hties,jmWmand options of the service or product and/or service proposed m accordance with the required Scope of Services as identified in Appendix A. Promotional liwmb xe, brochmj% or other technical infimnauen may be used. B. Add&p al Hardware amaritmions: Bidders should also inclmde m this sectim a detailed desmipdon of what additional budware and/or software, if any, would be required by the City in order to filliy utilize the goods =&Or services Proposed. C. MMrW ggfcW pa fto 0ODS1: If applicable, the successful Bidder shall provide the City with applicable MSDS docamentation as required by applicable laws amd rwlations. g, Cmaom gnd wommues: Each Bidder shall submit a complete copy of any wanantm or pmntm prmaded by die manufachm or Bidder with the Hid s d=#ed. g,Eme4i 5dXdWMgChMDate. Bidder must provide a project schedule noting all Projected completion dates for segments of the Project, from startup to completion, end all delivery data for Sood,revered by the RFB. The Bid Document must show the number of days required to deliver and install the PXKbd ce cgaiPm a# = the receipt of the City's Purchase Order. L Cost of Proposed Prode<cb andlor Services A. D&W: Pricing shall reflect the full Scope of Servim defined herein, inclusive of all associated cost far delivery, lobos, Wsiuemoe, saxes, overhead, amd Profit. B. S dole of ric' Bidder shall quote unit Pricing im smordk= with the itembod listing of products or contract segymerms stated m the Scope of Services and using the fallowing fbMt av of samodske _ AFB1181B5*fM1@M - Pap 15 of 44 4D-19 2. FAMILY PARK map 1 48 mowim Services Per Scw of Services $ LAV $ Z, 304' 48 Lan&cwe Services Per Scw of Services S 2.0- $ CUOO 3. CENTRAL PARK 1 48 MOWME Services Per Scope of Services $ 4 4 $ -L, t i v 48 LM&MM Services Per Scwc of Services S 30- $ 4. 1709 RIGHT OF WAY FROM CARROLL AVE TO 1600 E. FM 1799 Map 2 48 mawma Seavires Per Sew of Services $ Lo5 ' $ 3, t10 48 Lmkwe Services per some of Services $ 15 $ 1 �� 5. SUAIhM PARK MW3 48 Mownig Services Per Soope of Services $ bO $ 48 Lan&ww Services Per Lao of Services $ MCs $ R to 6. FRANK CORNISH PARK Mop 4 48 Lmwwe Services Per ve of Services $ 2 o - $ q V O - 7. MC PHERSON PARK Mup 5 48 Services Per of Savices $ coos- $ 3 1'Lo 48 LMWSCaM Services Per of Services $ zo _ $ 9 bo + 8. DPS EMAMUARTM Map 6 48 M Ser&M Per Seme of Services $ 5 S - $ -4,640 " 48 Lmbmc Services Per scm of Services $ Zo _ is 960 - av of S'"dddw - RFBIIOIBS"NER110M4 - Pap 16 of44 4D - 20 tlw -I�-��4�f:[ai iro.C�.+�t6 rM►OW;�A� S�t�:ttS �p,��Rn 'SfY►flu ei VIA �`a�+�n S o me"+ Cw o'&m*"e - milo1BmWil"m - Page 17 of 44 4D - 21 12. SOUTM AXE SPORT$ COMPLEJL Map 10 48 mawmg semen Per Scme of services $15 ~ s 3 (oar 48 Lmxhmw Services Per Scope of Services $ XO — S 13. DPS WEST hEs P11 48 Services Per SOMM of Services $ 60— $ '1� ri 48 LwxIscape services Per Scope of services $ 14. s. XBOALL MEDIANS Map 12 48 Mowing Services Per SCqx of Summ s '33- $ 48 Lmwscape Services Per Scope of Services $ VO + $ �� + 15. BICENTENNIAL PARK Mg 13 48 mowmowmg Services Pear Scope of Services s� $ 3, %4D- 48 Lmukame Services Per Scope of services TOTAL GROUP Z ae alsom"*e - RFB1iSlB5UN lNO4 - Page 19 of44 H 12W*+ p�, ofo RFB1101BSNMR110104 - PAp 19 o€44 4D - 23 CW ofsnd*" - mi lev"MmR lem - Page 20 oM H 1a+V ! . I CID, ofse- RF8116IDSMBMIO M - Pap 21 of 44 4D - 25 ftv� . City of Souala" - RFBIIDI UMMRI I0004 - Page 22 of 44 4D 26 Cqy ofSaadrMAC - BF'B11YIWNMMIW@4 - Pap 23of44 4D - 27 fib► eft RF011010540MR11M04 - Page 24 of 44 4D - 28 m m 55. BOB JONES PARK 53 32 Mow'Mowft Scry = Per LcM of Services $t SS g 1 D Sto 56. RIGHT OF WAY — YELLOW AREAS Mep 54 32 mow= Services Par Seme of Services S SEarr Mae TOTAL GROUP 4 $ � 1wci��tS Ste. hr4.,r, �►10�+;^o��"9t- ec�s 54A [1!y ofsoomde - REBIlIlBSOAM18M - Pale 25 of44 r .. 4D - 29 MODUWATION OF 9 3== Off' MCM ModW scleade ofr s�. R teadva 9H ] 14 Rift of way � ood of 5b emd �t t� es a cbie no Item 5GA. OWGMAL SCHEDMA OF PRICIIr-' MODIFM. SCHEDULE OF PBICINoeMjAmCOAULM AS ldRT OF YCM BUnunw m Off' !WAY YELLOW AREAfi 114 34 IMM SO 114 L;, JUGW OF WAY YUWW ARW SH 11; Ae Serves PCcr �� S 'L geo C�r�S�1e' fl�aafpl�p�' ��91�i9b�IP' Sn�+WiG 7i�S76� l arz�u i An Add 4D - 30 I 57. ROYAL AND ANNIE SMITH PARK Map 55 10 Mowing Services Per Some of Serviccs $ISO - $ l 500 58. SOUTH SPORTS COMPLEX map 56 10 Mowing Services Per Scope of Sa vices $ tw - $ 59. BOB JONES NATURE. CENTER NbW 37 10 mowing Services Per scope of services $ 'l S $ 60. PUBLIC WORKS FACILITY Map 5B 10 mOwmff Services Per Scope of Services $ t o0 ^ $ 61. SENIOR CENTER Map 59 14 mowing Services Per Scope of Services $ t 5a- $ 62. RANDOL MiT.L AND JONSON ROAD LOT map 60 10 Mowing Sarvicm Per of Services 63. LOT ACROM FROM BOB JOKES PARK Map 61 10 Mowing Services Pet Scope of Services $ Leo - $ to bQ- 64. KIRKWOOD Mmy 62 10 mowing Services Per &we of Services $ "ko- $ 9 oQ - 65. PUMP STATION # 1 Map 63 10 M services Prr of Services MY o}'Sam"as - RFB110IB3OMR110004 - Page 26 of 44 4D - 31 G6. HOB JOKES PARK ME& 10 -.mow= Services Per ofScmcm Sea- TOTAL GROUPS $ 10 Sor G1pojSiX"*e - AMIGIB540NMIlW" - Page 27 of44 4D - 32 WEI ROUNDABOUTS 68. SOUTH CARROLL AND CONTINENTAL map 66 20 Lm&wSai &M Per Save of Service 69. SOUTH WH11T CHAPEL AND CONI'OOMAL MAP66 20 Lmbcw servic a Per Sew of Service S °32 s tp'-to 70. NORTH WHITE CHAPEL AND DOVE 67 20 LM40W Service Per &ape of services $ 3Z ~ $ (c4 0 71. NORTH CARROLL AND DOVE Map 69 20 S=vicas Par of Services $ `io— 72. S. FEYTONVMILE —17" PORTAL Map 69 20 Services Per Scme of Services S "L 5 S� 73. WHM CHAFn —1709 PORTAL Map 70 20 Lawmape Service Per Scope of &mcea $ Z5 $ sad - TOTAL GROUP 6 IS 1,712.0' City of-%"Wk" - 1"1111MA9MBi1M94 - Pap 28of44 4D - 33 74. 5IED1[AN I 48 Mowing and Landscape Services Scope of Services Per $ 50 — $ 1 ui4o-- 75. M®IAN # 2 48 Mowing and Landscape Services Sm of Services Per $ '!0 $ 1 y40— 76. MEDIAN # 3 48 Mowing and Landscape Services Scupe of Services Per $ °�50' $ ? L Cb 77• N" N#4 48 Mowing i.andscape Services SoW of Services Per $ _ S ` L%'A D — 79. MEDIAN # S 48 Mowing and Lie Services Scope of Services Per $ 2.'L " $ o % 79. MEDIAN # 6 48 Mom' � Services Scope Of Services$ Per 2'L^ $ n5Lo " go. MEDIAN # 7 48Marovin 5ervicea Scope Of and Services Per 81. MEDIAN # 8 48 Mowing and Landscape Services Scme of Services Per 82. AMUN # 9 48 Mowing and Landscapc Services of Services Par $ 0 TS 440 r. a& afsmdumLe- Rnl1ai85ommom - Page 29 of 44 4D - 34 $3. MEDIAN # 10 48 Mowing and Lu&cape Services saw of Services Per g WL 84• MEDIAN # 11 Mowing Smdam Le Services Scope of Per48 'ces L L_ 85. 48 MEDIAN # 12 Mowing 3�r Landscape Services SOW of Per 96• MEDIAN # 13 48 Mowing and Lan&mpc Services Scope of Saviom Pa $7. MEDIAN # 14 4$ Mowof��Sevices Services Per ~ $ o Spa 89- MEDIAN # 15 48 Mowing and Landscape Services Soom of Saviom Per $ 30` $ % ILAL O ' S9• 48 NZDIAN # 16 Mowing and Landscape Services of Services Per $ 90• MEDIAN # 17 48 Mowing SWN f � es Services Per $ 5c $ 2, 400 91. 48 MEDIAN # 18 Mowing and Landscape Services Per Scope Of Services $ 5o - $ Z, 4 CZ(Fa 'sew - RFBIIKB540MIUIOM - Pale 30 of44 4D - 35 p" 0 92. MEDIAN # 19 4$ J%Wing a[O Lambmpe Savica Per of Services $ $ 11`Itla_ 93. MEDIAN # 20 48 Mewing and l.aadscape Services Per Scow of Services $ g `IO` 94. MEDIAN # 21 48 Mowing and Landscape Services Per of Services $ $ 1r yyO- 95. MEDIAN # 22 48 Mowing and Landscape Services Per of services $ 96. MEDIAN # B 48 Mowing and Lsnndscape services Per of Services $ $ `1 `l O TOTAL GROUP 7 CW of e - 1"11011"M MING4 - Page 31 of 44 4D - 36 MONTHLY WALK-THROUGH OF TOWN SQUARE AREAS AS REQUIRED AND OTHER AREAS AS RE UESTED BY CITY 97. 12I Monthly Walls Through of Town Square Service Area (GROUP # 1) or Other Anse As Regmted or _ S 99. As Requestad Uomud i S �5 ~ Pr. Hr. 99. As Requested Irrimation Tech $ ��-~ Pr. Hr. 100. As Ira S 7.5 Pr Hr. 101. Am Requested Trip Charge or Fee to Adjust Irrigation or Other Rqxdr Services $ to Pr nip 102. As R&pmftd Puts Cost + VmWor Marls -Up % for Irrigation New or Rqmff Parts % -1.0 o! Coat+h�% 103. As Requested Other I rigadon Services Charges. Please list: $ Cfw Of Somaku - RFB11@IB548hM19M - Pegs 32 of 44 4D - 37 Item # Estimated Quantity of Services Per Year Description of Products/Services Unit Cost Extended Price 104. As Requested Provide Common Ber%uda Sod and InstalMon to Include all Required Services Per S . Ft Pr. Sq. Ft c $ i Per Cu. Ft. 105. As Requested Provide and Apply No -Float Mulch as Required/Requested $ 1 tOg Color Change Out of Flower Reds Per Per installed Flat 106. As g2guested Provided Flat Price Based on a 4" Pot Plant Size Per Scope of Services to $ %Ok ,Rye Grass Over -Seeding. Priced Per per Pound 107, As Requested .Pound of Seed Applied to Include All Related Chams. $ 3 FERTRMATION AND WEED CONTROL SERVICES 108. R nested Fertilizer Application Per Pound of ChemicALApplied $ 109. As Requested hftdQQMR1eriaI Cost + Mark An App-MW41tilizer % cost+ 110. As Requested Pesticide erbicide 'on Per Measure of Chemical Alp 1� $ r As RSuested Vendor Material Cost + Mark -Up % for Anv A lied Pesticide or Herbicide, Cost + 112. As R uested Core Aeration of Turf per Scope of Services Per Sq. Ft. $ • 1 Other Vendor Charges_ Please list: N A 113, 1 Per Rqquest $ .$ Other Vendor Charges. Please list: NlA 114. Per Request I$ $ C�' OfSouthhat - RFB1101B540MR11M4 - Page 33 of44 E 4D - 38 I w 1 NKWMCAnON OF SC ZW= Op' PRICING Mo ft &&1e of pmn pricy mh=W mqmmnmft fir ftelm peatieide end ode Baan par pound or ama of =mn price to a egaeae tot price. OWGEUL SCEOMM OF PIt aNG: SOFT- P. r NDDBM SCBED= cw PBICII Q PURAM COiM1PLBT ,M PAW OF YCM SUBNffr CD HID Pbr S% iU't. PeaOw Appi dim Per 4 Ft of Ift As Requaftd. QmskmlM!!Sdcoat s o� 1 Vendor Mmiarial Cate + mi& Up % fr % 'Zo lh. An Fesdl mr Cut+ % Padeide or Ha"cide Appiidn Per $4 Linn of Meum of Chm" Applied UL As Cast Vendor Meteeal Cost + Made Up % far % -L o IIL AgRamadod, Any AmMW PamiddeatHabidde Cast+% AMrrKM TO PRICING 9C>DDUMI True, bu*aWp 117. Ar cast hr. S ParHt Veodor !6 far mNk bah or bwp 'fir IIL Cat+9fi elzr AN RROWAMMMAWnMNI MM 4D - 39 115. PerRequed$ Other V=W Charges. Please list: 116. PcrRopma$ Other Vendor Charges. Please list: $ TOTAL ADQSCELIAN•OUS ITEMS $ [o of soa &k" - BFBI IIl.&i40R1IIM - Page 34 of 44 4D - 40 ! MODMC1Al1T" (W SCEDUU OFPR mew Modify &k d* awmg price snbmgW fw &mlmw, pesbo& and herbicide fi m per pood or wk of measaoa pdco to a squw foot pdee. ORiGRML SOMME OF MCV40. �� _ ..i- Yam:• F..- �� MODiIpM SCEGCD= OF G: ILY" COR PLIM AS PAlt'1<' OF YOUR SuBag "l1ED BID 0- u.11 ADDPi1K= TO rRlMG SCHEDULM 11.7. As ReappoWd. be* cw � f iom Labor. cart hr. $ -2 rwHr. Zla AmBmmW vendor Male" cat + Madk Up % far Any t:ee, bash or hedSe mabmiel % I Cog+% MYANM An Add MF�NI*711 4D - 41 3. Bidder's 1Cspaknoe i SOW A. BMW Team: Idea* aU members of the Bidder's teens (inchrding both team members and manag=enf) who will be providing any services proposed and include information which details then experience. B. Removal a Raniaoement of Staff. if as aasignod staff person must be removed or replaced for any reason, the replacement person meat be approved by City prior to joining te. Fro ea C. isa W&HIbnow State the number of years the Bidder's business has been established and operating. if Bidder's business has changed names or if the principals opendbg the business operate any similar businesses under different names, or have operated any otbar busUICS ea or changed the legal Ago or faun of the business Within the last five (5) years, all names, of Prukemor business names, amiaded entities, and previous busimm eniities operated by the prmcipala, if different than present, mast be provided; State the .number of years experience, the bushms has: %o4 ; and the number of employees: �3S D. 'cct ante• All Bide must "chide detailed infoamation that dotmk the Bidder's cqw mce and experlisc in pnmdmg the requesW services that demonstWO the Bidder's ability to %gically plan and complete the ragpested pmjoct- Lily ofsoas<JM1dr - RFB11$1BMONM119M - Page 35 of 44 H Ia �+� 4. Referennces Bidder shall provide three (3) references where Bidder has performed similar to or the some types of services as described herein. Referonce #1: Client 1 Company Name: *40KtAW6ST =t+1DfiP6ScA0aa. Contact Name: Contact Title: Szmn 5+k01. rz9, -b-jRSeTOQ- aP FACM"T r- E S Phone: Email: $�"1 2t� �o1q Sga�lsr�r�:gdkX_orc� Date and Scope of Work Provided: Aw GaS'r 2.C4 - preSaOc . k'L EICwsoA&oj 1 w+:U%Lr-L1ti.Sln 3ati.ppl%/ �1.fS S sir 41• � 1: ikieS. NVk �cA-S V:r-\S 5 ; 0% ISZI MJ 64.Or:Or i w Ivd iw $ << las Str.►:eaaw�; t +rws.�:�.q4 auwd he 1 90.0 lrawv�Qat� &C4M 1 Set":te-S *u OA% ael.ou�aa,wd ioa . iS sr-�`a�^+1�a 14 +tw.es r vear . p4ft* e- 6,Wp4sos atfe %KrAgr k' ,&Vk S&A ks, Reference 2: Client 1 Company Name: \IAmomLD 1Aot*%+Ctawt4+c0-4s a GovF CL%3[3 Contact Name: Contact Mr. \c-r.% roGP4*3 ; Pf-c&E 9.Ty �rnA�.,a GEC Phone: $11 sick -3coo Email: h o Oe \J CrOcl Jln. ctz + Date and Scope of Work Provided: Eft=Toi3Ttl 'Zpp(— p" Se „%* . C *O%P% 4'@- \A%CkSc•Pt< t ,ew.e_1.�k , tif•+Ee.� 9 �+-t~: ga%F+etn� \aw,•+ ear4 ` \fir rr�o.�, ;.tie (ioevsh a�j. StaSMA. I cdoi' '3 }N` -e Reference #3: Client ! Company Name: rcAGt.Eou�3'C+Atn3 - S+tG'S.w1A PENS' SG1Aoo4 ASC�StT Con act Name: Contact Title: -TT.v+n 'tAQCrOT J A';► %-C'TLL C RE�SoiL Phone: Email: ,ar-' TbIb �4rba ray eri•s -i �a. ++�� Date and Scope of work Provided: M,A v- lit 'iC0 3 — vv x•e- K 7-O 1 j 1�l t1t«�w wr+� l 5 rr�i la` 'L wos1, sel4mts, PW S to o►iajrl. 't'aei lei-tts IAfir: d•l�a;�. a4ia.• Ct�;rS asly��ct,�,�eS,�e�. NS «ria pmt.4'te l dar `aS a�ti.�3� Se.i,eftV vvkt w,-J f &v& SeS are- a la tat 1@,t er *%k%A %JIXIWce_ tks O'�o+er.a11 g Q►r4,.�.dt4 Gn.,,,,p1�4�\a ScoQ� fra+na�e,�.c.ti$ Are MGrf- �chw,n � So.► �L.Ia1ct ho+wt ew••�[ S QSSo c i 44.b�+ S . �' G1iy OfSaUAkke - RFB1101B5N R116M - Page 36 of 44 4D - 43 r v k fe S. Trade Secreb audlor Confidential b9 rynaban aDdlnr Confidential ' This bul _ t~doe9} � f 11De8 IIOt� C0�1� t[�C SeCi��$ andlor coaf de" inkmodon_ If applicable, describe such Made secrets and confidential infamubcn, and the basis for your assertion that such: material qualifies for legal probation from disclosure. b Federal, NOW andlor Local Ilan Information A. Cemhaliaed Master Bidders List registtUdw number: B. Prime contractor HUB / MWBE reunion number: L-)Iw i t % - - *b -TES T-rA- -4-t wssbm . w 9 C. An individual Bidder acting as a sole proprietor must also eater the Biddces Social Secntrity Number. # - - 7. Cooperative Goverameutol PwThaaing Noti4e Other governmental enddes ram raining interlocal agreezncnts with the City, may desire, but are not obligated, to purchase goods and services defined in this RFB fiam the successful Bidder. All purchases by gave entities, other than the City, will be billed. di ecdy to and Paid by that govctnm agal en&y. The City will not be responsible for mother gove omental ein*'s debts. Each govanmej tal taw will Place ffim own orders with the successful Bidder and be resPonst'ble for ensuring full cmVb. ee with the RFB specifications. Prior to other goveraramtal enitiea Placing orders, the City will notify the mccci sW Bidder of their:rheum. Please indicate below if you will permit other govmmmental entities to ptuchm firm your agreement with the City. [ YI Yes, Others can purchase & Team of Comb -set and Option to Extend: [ ] No, Only the City can purchase Any contract resmW ag fivnm this RFB shall be effective for twelve months from date of award. The City sntickWu twat coatrad stall be reserved pur mt to tie avafiabri&y of funds sad at the Mu retina of the City. Tice followiout daum doll be indmiled to the mitraeb A. Option Claus: It is agreed that City will have the option to mawd the contract for up to four (4) additional years, m one-year intervals. To axes w this option, the City shall serve notice 30 days prior to contend: terniinatioix or to the end of any one-year elan The Option to Extend will not be considered if fimciing is unavailable or if the vendor's past petformaum is not within the industry standan<. B. Estadlation Clause: Should market conditions Fwad which dictate an increase, the sucxes6t3tl vendor may submit dodos: requesting pammoun to increase pncmg no inter than 30 days after =mviug notice from the City of its intent to extend the agreemen. Escalation may only occ'dn' at the time of nmewal and only upon sw=mg the approval of the City in writing. RcqwW for Pncc adjag ments must be solely for the purpose of accommodating an intense in the vendor's cost, not ProfItL Vend= shall show in this quote their zahmpeted percent of escalation if*I= the option to extend is exercised. The pmr4mt quoted will be a maximum In addition, the percentage Proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the Price factor considered in the evaluation of this quote. Quotes in wbidr native or no escalation is shown will be considered as 00%, escalation. av ofSOM Lb - RPNI101B.S44M IN" - Page 37 of 44 -k ! C. Price increases Upon Exee n: If appravod by the City, the Veodur shall modify the rates charged by the Vendor to reflect any c.hs shown in the comparative statement delivered to the City. The maxmmrrm increase allowed under this provision shall be Rw percent (4%) per Year. The City shall have authority, in its reasonable discretion, to determine the validity of any chop in Vendor's rates. City cannot m=cise the Option to Extend with any price ingresses unless the Vendor completes the section of the Quote requesting andcrpat+ed percentage of annual escalation. DUST ADDITIONAL YEAR (FY 11-12) ESCALATION ........................ 0 % SECOND ADDITIONAL YEAR (FY 12-13) ESCALATION ............... CPT % THIRD ADDITIONAL YEAR (FY 13-14) ESCALATION ...................... IL-tiG FOURTH ADDITIONAL YEAR (FY 14-15) ESCALATION ................... q% sk C.P"L 4 cap WOMY19- f=LG M CONTRACT TERMS AND CONDPITOAM EXCEPT WEERE BIDDER MAUS SPECIFIC EXCEPTION IN THE SUBMlI M BID, ANY CONTRACT RF. MnNG FROM THIS RFB WILL CONTAIN THE FOLLOWING TEEMS AND CONDITION, RrHICH BIDDER HEREBY ABNOWLEDGE.S', AND TO W.flICHRMDDER AGREES BYSURAW77NGABID 1. Delivery of Products andloc Services A. Payment Terms: Unless otherwise specified in the Scope of SeMCM or otherwise agreed to in writing by the City, payment terms for the City = Net 30 days mgaon rcc*t of invoice. B. Warre An of Products and S All products f mished under this contract shall be warranted to be mathentable and good quality and fit for the purposes intended as described in this But to the satisfaction of City and in acoardwee with the specifications, terms, and camdi*W of the Scope of Services, and all services performed shall be wariaated to be of a good and workmaah-im quality, in addition to, and not in lieu of; any other wpm written warranties provided. C. Late Delivery or Perfommaane: If Bidder fails to deliver acceptable goods of services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or samm firm snodmw source and assess any increase in costa to the defsulting Bidder, who agrees to pay such costs witbm ten days of invoice. D. FOB Wjh= : All products offered shall be FOB final destination, with all delivery charges to be prepaid by tho Bidder The City does not accept C.O.D. or collect shipmems. The protract price shall include all charges, iocluding delivery, installation and set-up fees. All padung, crating, or oduT dcboris resulting from the delivery ar set-up of the sty p=Mged shall be removed and properly disposed by the mcpeseful Bidder at no additional cost to the City. B. Rxcm or huxurcet Commoditim. Products or materials delivered in error or in excess of the quantity ordered shall be retcuned at the successful Bidder's expense, unless otherwise agreed to in writing by the C*• F. Title to Goode and Risk of Loss: For goads to be F uvkkd by Bidders hmuodea, if any, the title and risk of lass of the goods eball not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, bps tested the system, and detaronncd that it is in good and aeeptable working order. av of&"WdMk - RFBHOM3540N I MQ4 - Page 39 of44 4D - 45 A. Indene ndent Bidder apm tbat Bidder and Bidder's employees and agents have no employer-employea rabbonWV with City. Bidder agues dw if Biter is selected and awaz+ded a couftmci, City shall not be responsible for the Federal bsmsace Contribution Act (FICA) payMMIU, Federal or state mumployment taxes, income tax withholding, Workers Compeasatian Insurance payments, or any other insurance payments, nor will City finish any medical err retimmart benefits or any paid vacation or sick leave. B. AMMMAr. The rights and duties awarded the successfal Bidder shall not be assigned to anothm Wnhoett the written cansont of the Pm&WMg Manager. Such courant"not relieve the assigner of liability in the event of dcbuk by the assignee. C. Lie,: Bidder shall indemnify and save harmless the City against any and all liens and enmmubrancea for all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of fimedom from liens shall be delivered to the City. D. Graff / Bnbes: Bidder cerffim that no bribes in the form of entertainment, gifts, at odwrwne, were otfmad or given by the sucoessfW Bidder, or its agent or rgNesenWve, to any City officer, employee or elected rgzusautative, with respect to this RFB or any coauact with the City, and that if any such bribe is facmd to have been made this shall be grounds for voiding of tine coukaet E. Financial Partimm6m: Bidder certifies thmt it has not received compensation Rom. the City to participate m preparing the spe cilications or RFB on which the Bid is bused and admawledge s that this contract may be tcm nsdaed and/or payment withheld if this certification is inaccurate. F, &MdMd U mses: Bidder certifies that he holds all licenses raquuW by the State of Texas for a provider of the goods and/or sexvic es described by the Scope of Services herein. G. Autbarky to Submit Bid and Enter C.angg* The pmm signing on behalf of Bidder ceetifies that the sigper has authority to submit the Bid on behalf of the Bidder and to bind the Bidder to any resulting contract+ IL Cgmftm with ARRficable Law: Bidder agrees that the contrad will be subject to, and Bidder will ,strictly comply with, all applicable fiadraal, state, and local laws, ordinances, rules, and regulations. 3. Fbmnc kd RzsrpowflOty Provisions A. Ins : The Bidder, consisww with i is status as as indcpandu t conftector, shall carry, and shall ragwre any of its snbcemtractors to cagy, at least the following maimmm m such fa®, with such c omp udM and in such amomds (unless otherwise specified) as City may reyaire: i. Worker's ComipcuWon and Employer's Liabinity instasnoe, inchAng All Ststes3 Enda memeot, to the cadent required by federal law and complying with the laws of the State of Texas; & Commercial General Liability i• stmr'p inchtding Blanket Canuactual Liability, Brand Form Properly Damage, Personal lnlury, Completed Operatrons/ProduCts Liability' Premises Liability, Medical Paymen% InUV* Of Emphtyees as additional inseaeds, and Broad Form Genc ml Liability Endorsements, for at least One Million Dollars ($1,000,OOD) Combined Single L rout Bodily Injury and Property Damage on an occzaren ce: basis; Hi. Core Automobile Liability insurance covMg all owned, non -awned cc hired aaetinmoWes to be used by the COatitwt r, w6 aWMF fir at least Una Million Dollars ($1,000,000) Corner Slagle Limit Bodily mlm3' and Properly DIMM8r- CIV qfSvxd&U - RFBIIDINONMIG A4 - Page 39 of 44 4D - 46 B. Indenalliestikup Bidder agrees to defe a, bulemaify and hold harmless the City, all of its 891oers, CoUWR menders, agead sad empbyees from aid and ast an ewms,scans, SW* dm=di, preemlings, cod4 damages and liabMtbm, bdidiag reamuble sdtoraeys' fees, court eosts and related expenses, ortksg out of, connected with, or resalting from any acts or omise of Bidder or my went, employee, fir, or supplier of Bidder in the exandom or performance of this contract witheat regard to whether such persons are under the direction of City agents or a mployem The Bidder agrees to protect and indemnity the City, M of its ofieera, Coancii members, agents and employees, from all dada, acdom6 ssdb, dsmawh6 p cosU6 damnes and fiddfities, in hang reasonable attorrneye fees, court cods Lad related expenw% arhdag oat of any alleged hMneemed of patents or copyrights arhdng bom the Coitractor's performance under the Contractor's Bid, including attorneys' fees and court costa. C. Indemnity for Intellectual PropertX: Bidder hereby wa m is that the use or We of the , materials and services delivered heaeuuder will not mfim8e on the rights of any trade secrets, pew. copyright, mBbOered. 4 or other intellectual Pmpeq by right covering soch matcdaisa and the mccessft Bidder agEees to mdomnify and hold hmmless the City for any smd all coets, aapanms, judgm=M, and damages which the City may have to pay or shah. D. Bond ftqftMjlL= Prior to the commencement of wort on this i'rajet# Bidder :hall deliver to the city the followleg bonds issued by a good and sufficiest surety ticessed by the State of Teias and sedsfaetory to the City: L A payment bond in the amoaat of 1000% of the total eoatract amount Issuring the full sad prompt payment of all per: performing Idwr andler kndshing materials le wMection with ibis Prajee# 1L A performance bond in the amount of ibl A of the total contract amouat insuring full, fsitlttul, and prompt performance of the responnUides contained in this contract witbin the tine parameter: provided bereiu. CIV efses"ke - R17B11/1B540AMIM4 - Page40 of44 4D - 47 Appendix C — Form CIQ IIYFDlYdT10NaSQ�VG T+E:IIDDZ C3�VPZlLTOF�i�i'Qi7&41'I031QY�ll� WBO: A penao moat $k a camilid of idmeet quesdomdre mft the City if fic peaaaa< boa eaapioyn m ar bash= Madoo ft with am offm of the Ctrs► that taao[ilk' income B $24M doft the I N " 9 tv ohm maodh PoiA Or as Oil Or a mmlber Of the afficcea hadily has aamptod gfa with an aggiegft vabe of ameti am 32St) during the pwvioete iwdve moth pcdod and tie pe eagW m My ofto A00who antic w 1_ aoaWa6 or ooeb to w I I ct for the ado Or paochoa of property, gpoda, or 9mviom W* the City'', iadndng any of the followiv a. wrHtm and impiiad amtts, UMW Pere hmm, PmdM Cold ih atedit and Immboom and say ofVo& and mrWmb'OwGO; b. aaoam* fax the posaaee ar We Of zeal P UPMW, pasami property g m auotionafprove1w, C. tax abdmang and aatnomic devrfopmeot agiaesaeats 2. aobotiu a bidto 00 goocta err aaviaee, Or MgXUb W gn genet forpropoml far eavtoM 3. eaters inla aegoddium with the City fort oaaftoct or 4. applies: ibr a to abdmwmt mAJbr wonminiz dewdoprnerrt bmative that WM rwdt in a aa�ra� wi�t'he THB FOIL MM ARE CO OFJ7C=S OF TM C rff 1. Mayor sad Cidy Canoed MM&M 2. may: 3. Bond sad Caoomis m membom mmob tiDd by the Mayor or My CaomcK me mbag 4. l mdom of 4A and 4S &ftbpmmd OOepomiaeoa; 5. the eac ad dncdm at euanegneti of 4A and 4B dewdapmmt ompoo6a w end 6. Dhodom of the City of Soodido v&o haver eothodly to a ao aoakwo m babaif of the EXCL MON& A qumtiaaome A demma- need not he Ma If the moray pdd to a load p vc mmw of5car was a PoNjod amddbodan, a Sm to a member offin OBieer'a fMaly f:am a family mmnber, it oomract a pm'aaa of lean ibm $2jW or a Iwa K iaae at a price and mA jaet PW1 di Cay ofBom "ILE - RFB1101BSMM R111M - Page 41 of 44 H Paf•3 7 �• tb team avai"m dke p *lic; al InP, I for food, led ft tpartatiaa ar ensem4umnesI air allmmctim att*d tD rmie or feemagdogn bya pavummetd oft atr qpq. W1ti M A p nw o<buslaess that aata with�tbs: a who eeEb to oaoaaot rMiib the [ mat 6le a 'on fiw of hftgt d grtesdamahe" (FORM CU whiA in available a ffm at S�rrw estb sL9me t:.um and a oap9 of V*M is aimelted to ibis iitaddmL 7% foam amWu l dMiaaoes i 6 gamplolmmt or bras with a mo*dpd of m. Ofikials may be wftd * dw* w iAtetnat vadoas poems afthe gxxtia ohm WI N mo pmw cr ttuaiaess amimpe fiia 1. the goemipmioa'sc no ]att=16an seven daps alter tLe drys the paraota< or] i begins ao411act altunseior®ar mmh the sst�pa}hy, ar oabmits aft ttppiiattion, anponds io a m m d fm pmposds a rids, cmmpoedaoce, ar adw wdting rdmed is a potmWsl oasttoc-or s�tepnent with the an tr`LLpI d 2. an updsied questiu mme wimia moo= daps Aber tbo dais of am c- the WMM ndm a 6iad q ttaeite iocataplele or hw*x e. Ct dabs mt mallet iftbe xdm*W of a hid ar p apoaai rdaim n a coat m% The dAb* r�eepsea a vtatdttr to fib a FORM CEQ rt the timds a piapmai is m miikd or mp iatiaom oomormce. WM>iws Me 4a dw w pl vood r msstt mail or ddiva a ca ckled gmraamaire to the FrasoeeIialfacWar� fis�amaeD�inwsesre�rre�lrrtdiylmrlr�fs#teaieMsre■tta�t�tsia �s8lfsm�rK� . RfiIIKI�POTt FaB me 14 fib a good matke ie a cis c ubdemesopcp=ialsthle by a fine mE m eaceeai SSaO. It fs � �ttioa b ptoseoatlaa lust fife pmnn � a FORM CiQ scot Ialer titan stamen b®eaa dtrys allettitepersons+eoeived notiop ofa Vitrietiao. The laity does not home a dtty to moure tbd a person So a omfiict of im mmd tire. tmc�lr Kt>t�srsrra+m tM.2d3 City ofSOMAI ke - RF7;1191B64bMRi1tlN4 - FMc42of44 4D - 49 CONFLICT OF iNTOWM QUESTWNNAM PORE GQ Fw%m or rr iMw p m= dktrap b%m*mm w W hwl mft -M"arl mmaftm"Mmraftsaraaaldna�%min. suft ftm" tMUIEO" Oftftaw ilikgw.rua.�F.Ta6 lowim *%ONPWM tugsarammsnrtO" yaFriaa�rhoLsahe�n,u�iimahpa�rd�r8a�%77w.OD1{�yJ�lalanl pnN�aeaw#ar�r�adt4ap�aan�w�gaiw�n�aasaodrriladba9TB.Q0E{ak Brki�aaforanLaaatiwdwNethaaaaiiifilr�dthabniiapmrarMwl aadymtiirumt* 1pW*Ww 4lrrMrMrddrva��ssssnnlMeaa�aar�cr� wtragrinthaadpm dbhaihd Sri i ii PimB.UNWAsramnaMl�oda A p� aaaaia an dkaaa i to pamm bl+a41 ridaka BaeSm 176 iG6, Loral Commamt Coda. An dbm IaFdarthk udoa k ■ Clip C mbd}aewm Ilaar dparoatra Maaarrkap roiodo•hTptrti iocd iawra�ll4Ilift t�hasHtlmiampimlaprdrloaparlo�alt�llat�waorao. CM Im wmlm tat yaa qM pr yp I , emapWW 9apMamahe go lha appaptwm ohm ant NNrWn tr7hNarawd�illtl'Iretlkllrettdairtit4Ndtania6a�laarpl�ardaeeum� KrwNarmwirp+aatapaiawdlharetNr W t�Niwptar��pNaonolllp. liraaadt�ar TO odbn Pm 7 bahOW s u PEb A. G. C t 01 MO to aaaaNNd lbr aadl dllear vM was 0 ow ha as aapro- l cr abareprl IS l ! ■ dFWm lwd.ms fl6Mi-4 UWA GP I l Cmk A>ladl tddtel pqp m titr Fans do s na�!< A. NimNatl�aaraaetdiatearlkilivabnn�aelMaardnlrlarephalaabkrer4elrerwohnaMet Neomr, (me is tbrd iti pulliol�sT ' Ma ❑ Ib EL YtaQardtn*odpIMaldrMgardad�tawlYaf ta�ailrw6 lMa71tR<iatl►�M d vOm d w Nrd llaNalalpt d9m WOO lh ita mft A4D 10 tiarN Nmaw k ad ROOM %M tia Neal ae�rtaaM1t+a �ldra"t LJ Vo . M NO 4 b tr for d ft glNaY=Wm aaokrad try a mda I or dtm b *m* O* odh NOW b rdddl aha bW p�eaaototierawp a to char er �sle4arhdtlatnaaaa�pd 11? pnaaatarana4 ❑ vm ❑ Ito Faaoma mach aa'inral arbualww ri w teas �rrnnont auue in tlr aaellaa. NiP► J room ar pA, ON bahm Wa to la•a�•p.aF orr IX Au. hmWCF40tM AW PW 3 d3 C* ofsexa"t - RFB1141BMKnl@M - Page 43 of44 4D - 50 �area�rc�r6r� f�uaa�, �iius. Special Offer O'Donnell's would very much lice to be providing our services in the a mmutrzty we call home both personally and professionally which is SmAhlake. We currently provide m r services for several homeowners associations in Sera Wm and we have a su mg desire to give back to our community, fanny, and friends. Because of this, O'Donnell's would hke to oft the following special offer. If awarded the business in Groups 1, 2, and 3 O'Donnell's will provide up to a $2,500.00 each year in lau bmpe improvements at Town Square. This could amount to a $10,000.00 based on ammual renewals. If awarded the business in Groups 1, 2, and 3 O'Domell's will provide up to three rye grass ford izfftk n applications at Rustin Park, Family Park, and Central Park at no cost to the City of Southiake. O'Donnell's believes we have offered an extremely competitive price for Groups 1, 2, 3, 4, and 5. Our pricing is proven amoss the metroplex and we are confident that the references we provided will attest to it. The owners believe that by providing a fair value price that the City will see the value in doing business with O'Domnell's Landscape' Services. i 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellslandscape_com 4D - 51 Proposed Products and/or Services A. Product or Service Description: O'Donnell's has included a brochure and a DVD for your perusal to gain a better understanding of our feastm-es of our company. O'Donnell's is licensed by the Teresa Department of Agriculftue for lawn cane applications and the Texas Commission on Environmental Quality'for irrigation repair and installation work. Several employees are members of the Texas Nursery and Landscape Association (TNLAj and our Senior Vice President of Operations holds a Masters Degree in Horticuk= from Oklahoma State University, Our company believes in the investment and utilization of state of the art equipment whenever possible whether it be the latest zero turn radius mowers, our large area mowers utilized for finish cart mowing, our heavy duty tractors for field mowing, or our riding lawn care equipment. These pieces of equipment give us the capabilities of doing a lot of work in a shorter period of time reducing our overall cost to our clients. B. Additional Hardware,Des O'Donneil's mentioned our investment and uffntion of state of the art equipment We also believe in state of the art communication with our clients. All of our managers are provided a BleckBerry in order to take pictures, send emails, send texts, and talk directly with our clients. Communication in our service business is one the most crucial ingredients to our success with our clients. We have several clients that we provide our Nextel./Spriat Direct Connect contact information for immediate responses and alerts. We would offer this to any city employee at no additional cost to the City of Soaddake. The city will not require any additional hardware and/or software to do business with O'Dormell's. C. Mla erial Safety Daft Sheets 15DSZ O'Donnell's will provide all M.SDS sheets prior to any requested lawn care applications by the City of Southlake. D. Guarantees and • O'Donnell's guarantees 100% satisfaction with our service delivery. All trees and/or plants will carry a six month warranty.. E. Pm'ect SchoduleMehy= Date: O'Donnell's will adhere to the schedule of estimated quantities per Group provided by the City of Southlake. Our company is large enough to handle all of these services in any given week on a weekly basis if so desired. Because we have more than 130 employees, there is no service request we can meet O'Donnell's is capable of beginning services as early as March 7, 2011. At the tinge of start up, O'Donnell's can have all Groups serviced the first week and we can continue to provide the services on a weekly basis or as required per the request of the city. Communication: O'Donnell's will provide a weekly report of what was completed The report will provide days/dates for each service delivered. Our field superintendent is available to meet with the city officials each week to discuss scheduling. As mentioned above, we believe that communication is essential to our success and we have equipped our managers and all foreman, irrigators, and lawn care applicators with communication equipment to ensure our communication is second to Crone. Z 2140 E_ Southlake Blvd, Ste. L607 Southlakc, TX 76092 Tel: 817.562.4490 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellslandscal)e.com 4D - 52 Bidder's Eg erience / Staff A. Meet Team: O'Donnell's has included a brief information packet with our bid submittal for your perusal. Included with the information packet is a list of our key personnel. The following members of O'Donnell's key personnel will be directly involved with the management, communication, and daily oversight of our service delivery: Scott E. O'Donnell, Owner, Emmanuel Carina, Senior Vice President Operations / Lawn Care Division; Cifers Hamelton, Irrigation Division; Travis Hancock, Quality Control Manager / Landscape Enhancement and Brush Hog Divisions Manager; Tim McCommas, Client Service Manager, and Jack DiGiacomo, Field Superiniendei. A majority of our salaried field staff have been with our company for almost ten years now. These individuals are our maintenance foreman, detail foreman, field mow tractor operators, irrigators, lawn care applicators, and our landscape enhancement foreman. O'Donnell's commits to providing only our most skilled workmrs to provide our services for the City of Southlake. Please see the attached O'I onneU's Organizational Chart for services to be provided for the City of Southlake. B. Removal or Ragwoment of Staff, O'Donnell's will be celebrating our tenth anniversary this coming dune. In our nine plus years of providing our services, we have never been asked to remove or replace any of our staff. Because of the amount of key personnel, including the owners involved in the day to tray management, we are consistently monitoring our employees, providing onsite quality control meetings, reviewing service delivery requirements in our weekly tailgate meetings, and through our global positioning systems which are on each vehicle. If for whatever reason the City deems that any employee shall be removed or replaced, O'Donnell's will ensure that the City has approved the replacement before joining the project. C. Business Establishment: O'Donnell's was incorporated in the State of Texas in June 2000. We officially opemed our doors and began providing our services in June 2001, In 2002, O'Donnell's amended their ownership with Sharma L. O'DormelD becoming a 51 % maj ority owner and Scott E. O'Donnell a 49% owner. Sharma and Scott have resided in Southlake, Texas since 1998 and have two children ages 9 and S. Scott and several of the key personnel have worked together for more than twenty years. Included with the information packet mentioned earlier is a page titled Who We Are which briefly describes why O'Donnell's exist today. O'Donnell's has been in business for more than ten (10) years and employs more than one -hundred and thirty (130) employees seasonally. D. ftWect &—lated en • O'Donnell's provided our services for the City of Southlake from 2002 — 2006. In 2003 the city made the decision to maintain the parks with city employees as a cost savings/control measure, and as you know they have been doing so since. O'Donnell's had and continues to have a great relationship with the city evidenced with their decision to continue utilizing our services on the ROW s until the conbzd expired in 2006 (three years later) and our recant baseball field project at Bicentennial park which we will go into more detail as you read. As required, the maintenance for the ROW's went out for bid and based on the significant price di1%relce with another vendor, which met all qualifications, unfortunately we were not awarded the business, O'Dnanell's Iran evolved aver the past nine plus years. Like arty successful company or city for that matter, with time comes growth, experience and more expertise. When O'Donneii's was originally awarded the business in 2002, we had only been providing our services for Ion than eight months. At that time, Scott O'Donnell was the only manager and we had less than twelve employees. 3 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 917.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 w ww.odonneMla ndscape_com 4D - 53 .�a�c�a�ri c.�rirtrGr.�, JTicrr. D. coriffwd,tram previb= page Today, O'Donnell's employs more than one -hundred thirty (130) employees during the growing season (mid March — mid November) and they arc easily identified by company issued uniforms and safety vest. Our maintenance fleet consists of more than fifty (50) professionally marked vehicles. Each vehicle is equipped with global positioning systems as a means of efficiency and providing us the ability to offer competitive pricing. Our growth over the past nine plus years is attributed to our list of satisfied clients to whom we provide our award winning services for properties that range from very high profile to simple rightofway mowing. Today, we provide mowing services at several large school districts where it is necessary to schedule our services around vehicle and pedestrian traffic, sporting events, recess periods, and TAKE studying and testing. There are thirty-seven (37) campuses we deal with on a weekly basis and a majority of these properties require more mowing, edging, nylon trimming and debris removal than almost all of the parks in the City of Soudilake. Our field staff typically works a four day weak enabling us to reserve the last day of the week for weather delays or special request from our clients. As mentioned above, we provide our services on many high end properties as well. One example is the Cisco Systems campus in Richardson which has six commercial buildings along with a park setting which consist of a lake and waterfalls, and a recreational area with baske4bali and volleyball courts. Another example is the exclusive community in Westlake known as Vaquero which was recently recognized as the most affh=t community/city in the country. As you can see, O'Donnell's. has significant experience in providing our services on projects similar to the City of Southlake. Our expertise is second to none and we are experts at public area large mowing projects with our investments in state of the an equipmarut. Other Pertinent Information: The owners of O'Donnell's Landscape Services are residents of Souddake. We are actively involved in our community whether it is the Bob Jones Nature Center, Carroll Education Foundation, our children's local schools, or city youth leagues such as soccer, football, and baseball. Our children participate in various sporting practiceslga mes at Bob Jones, Koality, Noble Oaks, Southlake Sports Complex, and Bicentennial Parks. Our business mail is delivered to the post office in Town Square so. Sharma or Scott drives through Town Square a minimum of six days a week. Scott O'Donnell has been a volunteer on the Soudllake Baseball Association Board of Directors for more than six years and currently oversees the field management because of his background in sports turf management. Last year, O'Donnell's donated their services to install two new baseball fields at Bicentennial Park. These fields were a necessity due to the expansion ofthe Southlake Tennis Center where two baseball fields were eliminated. After meeting with Michael Reasoner and PeW Kan, O'Donnell's was given the auhoriza#ion to eradicate grass and soil, install new sports smfacslsoil, sod, and an irrigation system. Our smaller children of Southlake ages 4, 5, and 6 now have two fields is utilize for practices during the week and games on the weekends. Scott O'Donnell is onsite at Bicentennial Park and Southlake Sports Complex a minimum of once each with his childmn's practices and/or games. Our family frequents Town Square for shopping, lunches, dirmers, festivals, Fourth of July festivities, and even the annual visit to see Santa Claus. In 2004, O'Damrell's volunteered our services for the Soudlleke Senior Citizens facility and we were honored with a special luncheon attended by several city council members at that time. We have included a copy of a letter along with the pictures that were provided by Mr. Weiser. Over the past three years, O'Donnell's has donated more than eight thousand dollars to the Carroll Education Foundation. In 2010, O'Donnell's was a Gold Leaf Sponsor for the Bob Jones Nature Center to help support the preservation, conservation, and education of our local natural resources and the Cross Timbers ecosystem. We have included a copy of the thank you card from the staff at Bob Jones Nature Center. We share all of this information as evidence first O'Donnell's is present in our own community. O'Donnell's Landscape will take Pride, in our work because we are proud to call Southlake our home both personally and professionally. 2140 E. Southlake Blvd, Ste. L.607 Southlake, TX 76092 Tel: 817.562.4499 Matra: 972.424.3723 Pax: 817.562.4991 www.odoonellslandscape.com 4D - 54 o a o a a g n9� ' R gg Fj a A 6 5 m n 3 e a 0 a z o z m '0no D D z z ° 0 0 z D 8 f m _ 0 �' D D m m � m m z 2140 E. Sauthlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 917,562,4991 www.ndonnelislandscape.com 4D - 55 July 6, 2004 Prone: Josh Weiser, President Soufhlake Seniors To: Joanne Leek, Director, Souffilaim Samoir Activities Center Subject: Soutlhiake Sailor Activities Center Landscaping Donafm This is a follow-up of my letter of May 7, 2004 in which I requested the C,ky'of SOuthlake to accept the offer of Scott O'Donnell, of O'Donnell's Landscape Service, Ina, to do some landscaping for the Senior Activities Center at uO cost to the City. Afibex removing permission to have the wmk done I met witch Mr. O'Dozn& on June 14 and we agreed on tha work to be done Aft c amination of the fmns he had detoomined that they could not be destroyed by spraying and it would be necessary to dig tlhenh out. on Jane 17 four workmen dug out the funs and their roots, many of which were one-half inch in diameter. They also thoroughly rotathilled the float west bed mad the north bed. On June 23 Mr. O'DomWI returned with three men to plant the bed. They first moved three existing bushes to the north bed beyond the air conditioncr and two bushes to the right from bed. An eight foot magnolia was planted near the ce W of the front bed and additiaaal spirea bushes. Twos bushes were placed at the corner oftho Center to bide the nix ocnditi.Per m also, pleated.. The bed was then nmlched. The bushes at the south side of the Cyr were also pruned to an appropriate size to which they can be maintained in the future. Before and after pmres. of the ptadngs am enclosed Due to the Rectudy of manually removing the f ms the anhount of don red labor ma eased signific�ly and the a su mated value of fix labor and materials was about $7,000. Mr. O'Donnell has made a *pEcEmt improvement to the ice of ilhe $oihthlake Senior Activities Center. The Seniors appreciate his work and hope to express it to him at the Tuesday lundeon an July 20. We also wspress our won to Councilman Greg Jones for his efforts in initiating this project and the Cohnmunity Services Department for sappotting it. Thank you. Josh Weiser, Presidaut, Soufi"lw Seniors cc: Jeanne Alexander, Chair, Southlakc Senior Advisory Commission Comdh= tang Jones >� �&. Scott O'Donnell 4D - 56 r "0 December 2010 Thank.you so much O'Donnell's Landscape Services for your generous donation of $l,000.00 Gold Oak Leaf Sponsorship for Naturally Sweet 2 • November b, 2010 Your donation was an important contribution to assuring the success -of the event and the support of preserving, conserving, and educating about our local natural resources and the Cross Timbers ecosystem. The Bob Jones Nature Center Is a 50 t (c)(3) non-profit organization registered with the IRS. The value of the goads and sen m provided in exchange for your danadw is imbstardaL KEEP THIS WRrrrEIV ACKNOWLEDGE?JENT OF YOUR DONATION FOR YOUR TAX RECORDS. I 4D - 57 The O'Donnell's Difference There is a differeoee in landscape oumpaaies. Frankly, we feel we provide the finest landscape services available in the Metroplex. Our small mare personalised work team, combined with our ceual locations are tough to beat. 1. O'Domell's is responsive. Simply put, if you need us we are there. We maintain projects throughout the Metmplex. T7moagh our network of mobile phones, radios, and pagers, we're seldom n xxc than minutes away. We take great pride m our ability to meet our clients' needs in a responsive manner. 2. O'Donnell's delivers quality. Our mazugp at staff has received numerous national, state, and local awards for landscape maintenance, and colmscaping. Whether you're a high profile commeroial property or a residential community; one thing is certain; O'Donnell's delivers quality service. 3. O'Donnell's delivers value. Our company strives to deliver true value for otu client's investment. We honestly feel first there is no comparison in value. Our goal is to have the best price on every proposal, but what we concentrate on is delivering value. The best way to describe the value of O'Donnell's Landscape Services is by sharing our mission statement. That mission stMement is as follows: "Oar goal is meeting or exceeding our clients' needs by delivering quality landscape services at a reasonable cost, while cultivating lasting relationships with both clients and employees." As we "live" our mission statement, we deliver value for our client's investment. 2:� 2140 E. Soathlake Blvd, Ste. L607 Southtake, TX 76092 Tel: 817.562.4498 Metre: 972.424.3723 Fax: 817.562,4991 www odonnetlslandwape corn 4D - 58 Who We Are Scott E. O'Donnell, Owner has more than twenty years of experience in the landscape industry. Scot# maintained yams and several commercial des for mall Financial Real Estate during his early college years. Daring his final year of college, Scott became serious about the landscape industry and accepted a job with a large landscape made provider in the DFW Metroplex, Scott became passionatie about the landscape industry and chose this field as his profession.after graduating from The University of North Texas. Positions he has held during his career are as follows: Gardener, Maintenance Foreman, Chemical Applicator, Residential / Commercial Manager, Area Manager, Salesman, Sales Manager, Vice President of Sales, Regional Sales 8t Marketing Manager, and National Accounts Manager. As an Area Manager, Scott managed a portfolio of more than two million dohs in landscape maintenance revenue. Several of his properties were recognized nationally, -regionally, or on a statewide basis with an award for their landscape ace. A few of these properties were: Omni Mandalay Hotel in Las Colinas, Dallas - Fort Worth Freeport Development, and DFW Marriott Hotel. In his role as Vice President of Sales. Scott was responsible for the sales and marketing of a twelve million dollar company with two branches located in the Metroplex. In April 1998, a national company acquired Scott's employer, where he assumed the role of Regional Sales & Marketing Manager for a seven state area. Dwmg his tenure with the national company, he saw a rectuTing tread. The trend was a general lack of care for the clients as well as the employees, translating to a non-existent level of ownership. The focus on providing quality landscape services to clients was lost in an attempt to satisfy saftV nt corporate budgets. Scott's philosophy has and always will be to take care of his clients as well as his employees and they in turn wi71 do the same. In 2000, O'Donnell's Landscape Services was incorporated in the state of Texas. Complete landscape management services are provided such as: mowing edging, trimming, fertilizing, seasonal color installation, irrigation monitoringhelmdring, and plant installation. Scott is a Texas Certified Landscape Pmfussional (#318), and a Licensed Chemical Applicator (9314469). The company is proud to be outstanding members of the Texas Nursery and Landscape Association (TNLA), and the Associated Landscape Contractors of America (ALCA). W 2140 E. Souddake Blvd, Ste. 1607 Southlake, TX 76092 TeE 917.562.4498 Metro: 972,424.3723 Fax: 817.562.4981 www.odommilslandscspe.com 4D - 59 �rct�ba �r�v,,n�, 5rao. Key Personnel Position. - OWNER Name: - SCOTT E. O'DONNELL Education: B.S. KiNESIOLOGY UNIVERSITY OF NORTH TEXAS Experience: Twenty-three years experience in the landscape industry. Scott is a Texas Certified Landscape Professional (0318), a Liconsed Chemical Applicator (4314469), a member of the Texas Nursery and Landscape Association ( rNLA and a member of the Associated. Landscape Contractors of America (ALGA). Position: OWNER Name: SHANNA L. O'DONNELL Education: B.S. AURKETING LOUISIANA STATE UNIVERSITY Experience: Fifteen yews experience in a management capacity with several diverse roles. Shanna is a member of the Texas Nursery and Landscape Association (TNI.A} and a member of the Associated Landscape Contractors of America (ALCA). Position: SENIOR VICE PRESIDENT OPERATIONS 1 CHEMICAL MANAGER Name: EMMANUEL CARRENA Education: M.S. HORTICULTURE OKLAHOMA STATE UNIVERSITY Experience; Twenty-six years experience in the landscape industry. Emmanuel is a Texas Certified Landscape Professional (#60), a Coed Nursery Professional (#2580), a member of the Texan Nursery and Landscape Association (TNLA� and a member of the Associated Landscape Contractors of America (ALCA). Primarily responsible for management and production of all operations of the com1my. L�7 2140 E. SouU*c Blvd, Ste. 1607 Southiake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 wwry odomwUS1andsc8Pe.cora 4D - 60 po: VICE PRESIDENT BUSINESS DEVELOPMENT Name: JEREMY FOSTER Edon: B.S. BUSINESS MANAGEMENT UNIVERSITY OF PHOENIX Experience: Seven years of portfolio management with client service and sales experience. He is a member of the Texas Nursery and Landscape Association (rNLA), and a member of the Associate Landscape Contractors of Ame iaa (ALCA). Position: BUSINESS DEVELOPMENT / CLIENT SERVICE MANAGER Name: TRAVIS HANCOCK Educadon: B.A. BUSINESS ADM MSTRATION I MARKETING UNIVERSITY OF NORTH TEXAS Experience: 'Twelve years of experience in the landscape nursery and client service management. He is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associate 14mdscape Contractors of America (M CA). Position: IRRIGATION MANAGER / CLIENT SERVICES MANAGER Name: CnFERS IIAMILTON Eaqxzience: Twenty-four years experience in the landscape industry. Cifers is a licensed irrigator in the state of Texas. Mm& m certified, a membw of The Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: CLIENT SERVICES MANAGER Name: TIM MCCOMMAS, Experience: Twenty years experience in the landscape industry. Tim is a member of the Texas Nursery aad Landscape Association (TNLA}, and a member of the Associated Landscape contractors of America (ALCA). 2140 E. 3ou&t*e Blvd,:Ste. L607 Souihlalm, TX 76092 Tel: 817.562.4498 Metro: 972.424.1723 Fax: 417.562.4981 www.odo=e1b andwAPe.00M 4D - 61 Position: FIELD SUPERIMMENT Name: JACK DWIACOMO Experience: Twelve years experience in the landscape iadust ry in a management capacity. Jack is a member of the Texas Nursery and Landscape Amociabon CrNJ A) and a member of the Associated Landscape Contrecm of America (ALCA). Position: FIELD SUPERINTENDENT Name: LAWRENCE DAVIS Experience: Nitna= years experience in die landscape industry in a management capacity. L,awreace is a lick chemical applicator is to state of Texas, a member of the Texas Nursery and Landscape Association (TNLA) and a member of the Associated Landscape Contractors of America (ALGA). �L 2140 E. Souddake Blvd,.Ste. L607 Southlake, TX 76092 TeL 817.562.4499 .Metro: 972,424.3723 Fax: 817.562.4981 www.odonnelklandscape.com 4D - 62 z 94 u 0 W z t, ,3 4D - 63 'THIS IS 1'01:R LICENSE. CAREFULLY TRIM AWAY EXCESS MARGINS AND DISPLAY AT ALL TIMF_S. — TEXAS DEPARTMENT OF AGRICULTURE r "� �� TODD STAPLES, COMMISSIONER !�` P. O. BOX 12847 AUSTIN, TX 78711-2847`� (877) L.IC-AGRI (877-542-2474) { 'r X. For the hearing impaired: (800) 735-2989 TDD (800) 735-2-986 VOICE WWW'ta . tate.tx.us COMMERCIAL PESTICIDE APPLICATOR LICENSE: This is to certify that the person whose name appears below has met the requirements of Texas AgrlCuWre Cade Chapter 76, relating to application of restricted -use or state -limited -use pesticides or regulated herbicides. This license is issued for purchase and application of restricted -use or state -limited -use pesticides or regulated herbicides to be used according to label directions consistent with the use categories listed below. SCOTT O'DONNEL 2140 E SOUTHLAKE BLVD STE L607 SOUTHLAKE TX 76092-6516 TDA Client No. 00284320 TDA License No. 0314469 Effective Date: February 28, 2011 Expiration Date: February29, 2012 CATEGORIES: 3A em TEXAS DEPARTMENT OF AGRICULTURE CUP TOM STAPLES, COiu MMSIONER P. O. BOX 12847 AUSTIN. TX 78711 2947 � (BTU L1C-11M (877474) For the hewing Impaired: (800) 7352M TDD (800) 735-2988 VOICE tiuM�vrtda.stalabc.us ��' �� NURSERYIFLORAL CERTIFICATE OF REGISTRATION This is to certify that the person listed below is licensed to ad numerylfloral products at the hdicated tocabon in accordance with Texas AgdctAure Code Chapter 71. aDONNELUS LANDSCAPE SERVICES INC ClIat Nwm: O'DON E I S LANDSCAPE SERVICES INC 4220 MCLEAN RD TDA Clot No: 00131243 HALTOM CITY TX 76117 CERTIFICATE Na. OM56 CERTIFICATE TYPE; NURSERY FLORAL CLASS 1 Effective Date: (Icloher 31. 2010 E plratlon Date: (ku*cr 3I, 2011 MUST BE POSTED IN A CONSPICUOUS LOCATION THIS CERTIFICATE IS NON -TRANSFERABLE 114 4D - 64 TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Be it known that CIFERS M HAMILTON Furs f t f 'rued the rviluirements in accordance with the Caws;Ithe state of Teas far LICENSED IRRIGATOR License Number. Li0005052 y .issue Date: o3h 9/2009 EXacudst Direc Egiration date: 03/3112.012 7eXas Commission on EnviwnAmaCbmaty 15 4D - 65 The Certified Lttndscsne Professional O'Donnell's Landscape Services, Inc. is pleased and proud of our ability to offer the services of several Certified Landscape Professional. Certification is a voluntary peer review process that identifies and acknowledges individuals possessing high levels of professional ability. The pry requires broad Imowledge of horticultural and management standards set by the Texas Nursery and Landscape Association and are accepted d oughout the landscape industry. The certification process for landscape professionals m Texas inchdies extensive testing covering over twenty topics. These topics range in diversity from landscape and irrigation design to resautce efficiency, building materials, botany, turf cuhure, and pruning. Professionalism is a Imy to snoaasa .. . Advancing technology has made landscape contracting much more than a horticultural ability. Landscape contracting has become an advanced skill in the management of science and business. A careful blend of education and experience is required before this skill is refined. The certification process is a measure of these accomplishments. BeneSts ofming a Certified Landscape Proksduaal are many and include: Confr&we in the kwwledge and" level M horacaltwe and lcrrrdsaape science Protection of yore lmrdscape investment Preservation of the integrity of your landscape design &tern wn ofprofessiomlum throughout every aspect ofyorrrproject Signs icant positive dkb on the quality of your environment Certified Landscape Professionals set high standards, which are passed on to you m terms of job quality and efficiency. Landscape eont meton who are not c erdfied do not represent the very hest the industry has to offer. Protecting the public trust by establishing certification sets apart skilled professionals. t{o 2140 E. Son&Ww Blvd, Ste. L607 Southlalce, TX 76092 Tel: 817.562.4498 Metro: 972 424.3723 Fax: 817.562.4981 www.odonnollslandscvc.com 4D - 66 4 00 M P-4 a u E-wi O A O :t� 0 U cn t-1 4D - 67 Aarxrlar#&,AvaWO; Sao. Risk Management In today's society it has become increasingly important to manage your client's investment by evaluating the repercussions of various liability issues. Below please End a listing of items that O'Donnell's Landscape Services, inc. does to insure that you and your client's assets ore fully protected. Our employment screening and liking process protects our clients. • We randomly administer drug and alcohol testing to our staff on an owing basis • . We require proper documentation of citizenship and/or work papers of all our staff • We require all of our employees to'strictly adhere to our uniform and personal appearance policies We have complete insruance coverage on all of our employees including an umbrella policy of over two million dollars. We require proper certification and licensing of all of our technical staff subcontractors, and most importantly we adhere to the strict laws in Teams. We have a safety program that is endorsed by the Associated Landscape Cont>aactors of America (ALCA) organisation. A safety meeting is held weekly covering numerous topics within the green industry. All of the above are items, which we think allow us to deliver added value for our clients. Although there are opportrmudies to provide service at a lower cost, we would unfortunately have to sacrifice many of the positive things we do for our clients. l$ 2140 E. SoAlAm Blvd, Ste. 1607 Southlake, TX 76092 TcL' 817.562.4498 Metro: 972.424.3723 Fax: 817.162.4981 www.odonwUslmxLwape.com %I 4D - 69 ACORN° CERTIFICATE OF LIABILITY INSURANCE Dr,TEnaronr>�rr� 2/7/2011 PRDDOCER (432) 550-2425 FAX: (432) 362-6167 Troy Chaomt 6 Associates, Ina. 4820 8 ISaiversity Odessa TX 79762 THIS CERTIFICATE i$ ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ALTER T 1 COVEVAGE OES BY THEA MB NBISLO 1. M3UR RSAPPOIADIN000YERAGE AM$ amwm 010CNNEIZ18 LRADSCAPE SERVICES INC ID 534000 PO aOX 96072 SOUTBIMS TX 76092-0111 "URERA:Amssica First Ina Co aa39e iwwwmTscms Mutual Ins Co �Nsura a INSURER M INSURERg, THE POLICIES OF INSURANCE LISTED SFI.OW HAVE BEEN WSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERK)D GIDKAiED. NOTYI HSTMDENG ANY RECUREMETIT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOMMENT Willi RESPECT TO WHICH THIS COMFICATE'MAY BE ISSUED OR MAY PERTAIN, THE 3NSLIRANCE AFFORDED BYTHE•POLrAES OEWRMEID HEREIN IS SUBJECT M ALLTHE TERAI!S, EXCLUSIONS AND CONDITIONS CMUCH POLNAES.AGGREGATE LINT TSSHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR Om PDLICYNIIANl34 amzgmmm WTWIUWA Umm A X oeERALIJAMLITY X COMMERCIAL GE1 EM ILLAeILITY CIAMS MADE ® ocx 12/01/2010 12/01/2011 EWHOCC!RREN*•E s 11000,000 UAKAUETURERTW - S 100,000 MWowPmcmpmw S SO 000 PERSONAL i ADY INAATY S 11000,000 GENERALAGGREG1TE : 2,000,000 eENLA00REGATEUWTAPPUESPER: X POUCY Lac PRODUCTS-COMPIOPAOG i 2,000,000 A X ■UT611r,arLuaurr S ANiAM ALL CVWWAUTOS X SCHEDULED AUTOS X HIRED XJTCS NON-DNIIM AUTaB 8/30/2010 BY30/2011 CCl LELW � S 1,Qflfl,D04 80DAY�N3uRY (PWP—) : YRY S PROPERTYO MAGE GARAOEUAMLITY ANY AUTO ALROONLY .EAACOmEar a EA AM AIJT�O ONLY: . a 3 A X E:Ce88! U11111IIIIIIIIELIA UASUTY X OOCUR ❑ CLMYS MADE am neLE x RT:TLN'= a io,00!" 12/01/2010 12/01/2011 EACH OCCURRENCE a 51000,000 AWREGATE $ 51000,000 a S INONIOBiaCOMPE1l--.7w ANDdlPL0Y91lrLuUmm YIN ANY ❑ 1mZPROIA9W bd w 12/01/2010 12/01/2011 x VAC A ELEACHALCHWff S 11000,000 ELOSEASE-EAE301PLOM a 11000,000 EL o1EASE • POUCY UAIrr a 1,000,000 A OTM zquiymmt Floater 68/01/203.0 DS/01/2011 stet Iftc itm 250,000 LA P*= Lust 750,000 11000 10N DEBCNWTOFOPERA7IDNS,LOCATXMIVMMMMIEML1la101NiAD aY DWORISEIIIIEWISPIEMI PROVOONa IOLOAWOFTMAIM�PONCMBECANSMMUUTHEETi MTTON DATE 71RI . TIE NIEMia Mmla MLL aauiat TO MM 30 DAY& 911pRB1 N071CDTDTNDCsUVMTElOURRN TOTTELEFT,JlWFAA !TODO$DONALL aFORN NO OKATATTON Olt LUUM" OF ANY 00 UPON THE I 08 AGENTS OR wg� Steve Crone/STEVEC ACORA 25 (RODW) M 1988-ZD09 ACORD CORPORAT'IOfiI. All ft t romad. iKmm pmi) Ths ACORD lTEna and Iqp are mg1st@ - s manta of ACORD 4D - 70 qrm W-09 Request for Taxpayer an 118M to to nd D*ffDel k=dC1"7aaWtr IdentOleadon Number and CertiNcaWn '�' °o sand to tits IA& IL �llr. 9s-fi.w name. If elffierem 4nm above S r appraprhd. belt ❑ IrKauleraVeale ptaprtetur ® Carpamtlar ElftV.arMV ❑ 1 rxmpaty. u,a dsc ca�trc+drms ttllaeperrted ertdly. Cur �D} ► - . ❑ PWAO ❑ 01W ON trwrrroBorari ► ArFJnae (n+rts>r testate, end apt, a erne na.y s rare and eddnua Owor" Ust eucourrt numW le] has (op" Etter your TIN In the appropriate box. The TN provided mutt m fth die name given an Un 1 to avoid steal setae* stammer backup %*4oft0. For hrdiMuale, this Is your hostel security nuntter . However, for a residart alien, sole proprialer, or dwiga►ded amity, weft Pert I Insbuaft on page 3. Far after ewdtkne, 1t s yrurr employer Idendfkation number (MW If you do not have a number. er. arse Haw to gat a ifilf on page 3. or Note. It the account In fn more afar one roam we the diet on page 4 for gulr at wltoae man runnier number to enter. r7t f. - 28900 Ce ilfilm ion Under parre>Uae of perjury. I car* that 1. The number shown on this foam iss my correct tsxpeyer frWMcatkm number (or 1 am waltkrg for a number to be isecred to ma), end 2. 1 am not subject to be** wlthhcldkV because: (a) I am am,, t from backup w M tokthg, or (b) I have not bears noWW by the hitamal Aaverasa t3erviae FM Utat I am mA*w t to beck* w W toldfrtg as a assuft of a faftn to report al htaeat ar d[vkWK1s, or (c) the IR6 fras r-06 ma tires I am no $oW subject tc ba*.up wlthttckft and 3. 1 am a U.S. or other U.S. person Poled below). certri mom kjabuctione. You must cross cut stern 2 almos N you have been notlflad by the IRS that you are subject to backup wNtakft be== you have failed to Mood aU interest and dividasds an Your tax return. Far reef eatada frarsacticM ]tern 2 dose nut apply. For mortgage irdareat paid, acq *ftn or abandonment of secured property. cancellation of debt. =drlbudoru to an k dvlduel retirement arretgernert OK and generally, paymada after hers ktmM and dividends, you are not need to sigIf fhe Certlfleador, but you must provide your correct TIN. Sea fate Instruction an pope 4. 'Lo H � li �► �tiTi a-cs� - --Ddw � �� r l General Instrucdons $action releneelCes are to the Internal Re+rert a Code unites Otttsrwse rtotad. Purpose of Form A person who Is required to fife an InOw r>atilon return with the lets MUM pb6din Your correct Inu mber umber (nM to report, for example, Yrcoma� yo% teal r3sW I Vwwadmig, ntortgegpe Intie You Maid. a ***t1on or abwx rr rwd of sectoW property. carcatlaiion of debt, or cartrfbutlans you rnade to an IAA. Use Farm W-9 aniy N You are a U.S. pan = $ram a realds7t all", W provide your conac TN to the parson regsfesft N (the requid, I end, when.epplbebta. ta: 1. Go* that the TIN you are gMM is oon act (or you are wafting far a member to be rued), 2. Certify that you are not subject to badam wkMwldhg, or 3. Claim exemptlat from ba** wNttmidfrtg g you are s US. U.S. person, year a[sl�ns Ai any �=Fa hiciron US.trade ar bteineee s mat rtcrbjsot ffi wirhholdhrn foreign par>tters' shone of eifacthwly corwwDW trcwne. Nall. If a mqua der gives you a form oaten I11sn Form W-9 to regrae 11 yotar TIN, you must use the requester`s form I It is atbstentielfy WMkr to tl* Frrrrl W-9. DWkddoa of a U.S. person. For bdarCtax purposes, you are coneldereci a U.S. person If you ere: • An lndMdLW who fa a U.S. ckban or U.S. resident alien, • A dip, corporaldon, company, or affioditinn created or orgI¢e I In the United States or under the laws of the United states, . • An estate (cuter than a forao esWW, or • A dorna tic trust (ea dWed In Regtrldons seotbn 3M.7701-7). trade or rupee for �a: Partrter o to tpneeyde or tx the Un 9aemea are generally mqAred from dws of Income such btwitiftu Rom, in forsig 1where a Farm W-9 has trot boar received, a parbm retbp Is re*dred to pressure chat a partner Is a foreign person, and pay the wriihhofdhB tax. Therefore, if You are a U.S. par= tint is a perusal• In a partnership conducting a trade or business in the United States, provide Firm W-9 to the pmtrtarstip to establish year U.S. slatLe and w* wifltmtding at you ahomof pa6reraltlp kt0 M The person who eves Fmm W-9 fo the pwbxrft for purposes of adabliehirtg Its U.S. stab and evcl t wftaltlD on its alkxmbie share of rot how* frorn the pwMwsitp �Gee bade or business In the United Sh .19 In the • The U.S. ow w of a diaregafdecf entityr and not the entity, Cat. No.10M Fam -9 p .10-2M "Lk 4D - 71 O" DONNELL'S LANDSCAPE SVCS, INC. LIST OF EQUIPMENT *- "jV%: % t 5 *� pa-- }Toy, k+SA- &q'a' - 7►7-- 4D - 72 Bond No. S913-6502 STATUTORY PAYMENT BOND PURSUANT TO CHAPTER 2253 OF THE TEXAS GOVERNMENT CODE AS AMENDED . BY THE 73RD TEXAS LEGISLATURE,1993 (PUBLIC WORKS) KNOW ALL MEN BY THESE PRESENTS: That, O'Donnell's Landscape Services, Inc., (hereinafter called the Principal), as Principal, and Washington International Insurance Com an a corporation organized and existing under the laws of the State of New Hampshire, with its principal office in the City of Schaumburg, IL (hereinafter called the Surety), as Surety, are held and firmly bound unto the City of Southlake, Texas, (hereinafter called the Obligee), in the amount of Two hundred seventy five thousand and no/100 Dollars ($275 000.00), for the payment whereof, the said Principal and Surety -bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 29th day of March. 2011, for Landscape Services for the City of Southlake TX — RFB1011B540DK100027 which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of Texas Government Code as amended by Acts of the 73rd Legislature, 1993, and all liabilities on this bond to all such claimants shall be determined in accordance with the provisions of said Chapter to the same extent as if it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 29th day of March, 2011. Attest: Witness: O'Donnell's Landscape Services, Inc. Principal (SEAL) Washington International Insurance Company Surely (SEAL) acy Tucker, ey-in-Fact 4D - 73 NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of Now Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg, Illinois, each does hereby make, constitute and appoint: W. LAWRENCE BROWN, TRACY TUCKER, TOBIN TUCKER, KEVIN I. DUNN and STEVEN TUCKER JOINTLY OR SEVERALLY Its true and lawful Attomey(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTY MILLION ($50,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 24th of March, 2000: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds; undertakings and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached' Aully tON By A } SEAL inA Sleven P. Aaderm, PraSdent & Cilkf Eaecndve ol&er of WasNagtoo dataulMnal In■oroaee Compally SEAL & Senior Vlce Prerddead of North AMC*= Spe daay laanreace Compatq' i Agtet� t1Rjl llptai By navid M. Layman, Senln Vice Freilde'af Wuldngtoo Ioternesonlll Talaranee Company & vice President or North American Spedahy rarura ee Company IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this I5th day of February 2011 . North American Specialty Insurance Company Washington International Insurance Company State of Illinois County of Cook ss: On this 15th day of February , 20 I!, before me, a Notary Public personally appeared Steven P. Anderson , President and CEO of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and David M. La man , Senior Vice President of Washington International Insurance Company and Vice President of North American Specialty Insurance Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. EZEL—Walt I ' A Donna D. Sklens, Notary Public 1, James A. Carpenter , the duly elected Assidant ecr of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect. IN WITNESS WHEREOF, I have set my band and affixed the seals of the Companies this 29th day of March 120 111_ ramp A. Carpenter, Vice President & Assistant Secretary of Washington dntemationai InsmficeColnpatty ds North American Specialty lmmance Company 4D - 74 IMPORTANT NOTICE In order to obtain information or make a complaint: You may contact Jim Carpenter, Vice President - Claims, at 1-800-338-0753. You may call Washington International Insurance Company and/or North American Specialty Insurance Company's toll -free number for information or to make a complaint at: 1-800-338-0753 AVISO U44PORTANTE Para obtener information o para someter un queja: Puede comunicarse con Jim Carpenter, Vice President - Claims, a11-800-338-0753. Usted puede llamr al numero de telefono gratis de Washington International Insurance Company and/or North American Specialty Insurance Company's para information o para someter una queja al: 1-800-338-0753 You may also write to Washington International Usted tambien puede escribir a Washington Insurance Company and/or North American International Insurance Company and/or North Specialty Insurance Company at the following American Specialty Insurance Company at: address: 1200 Arlington Heights Road #400 Itasca, IL 60143 You may contact the Texas Department of Insurance to obtain information on companies, coverages, rights or complaints at: 1-800-252-3439 You may write the Texas Department of Insurance: P.O. Box 149104 Austin, TX 78714-9104 Fax: (512) 475-1771 Web: httn://www.tdi.state.tx.us E-mail: ConsumerProtection(a)tdi.state.tx..us PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim you should first contact the Washington International Insurance Company and/or North American Specialty Insurance Company. If the dispute is not resolved, you may contact the Texas Department of Insurance. ATTACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document. 1200 Arlington Heights Road #400 Itasca, IL 60143 Puede escribir at Departmento de Seguros de Texas para obtener information acerca de companias, coberturas, derechos o quejas al: 1- 800-252-3439 Puede escribir al Departmento de Seguros de Texas: P.O. Box 149104 Austin, TX 78714-9104 Fax: (512) 475-1771 Web: httip://www.tdi-state.tx.us E-mail: ConsumerProtection tdi.state.tx.us DISPUTAS SOBRE PRIMAS O RECLAMOS: Si tiene una disputa concerniente a su prima o a un reclamo, debe comunicarse con el Washington International Insurance Company and/or North American Specialty Insurance Company primero. Si no se resuelve la disputa, puede entonces comunicarse con el Departmento de Seguros de Texas. UNA ESTE AVISO A SU POLIZA: Este aviso ess solo para proposito de infromacion y no se converte en parte o condition del documento adjunto. 4D - 75 Bond No. S913-6502 STATUTORY PERFORMANCE BOND PURSUANT TO CHAPTER 2253 OF THE TEXAS GOVERNMENT CODE AS AMENDED BY THE 73RD TEXAS LEGISLATURE,1993 (PUBLIC WORKS) KNOW ALL MEN BY THESE PRESENTS: That, O'Donnell's Landsca a Services Inc. (hereinafter called the Principal), as Principal, and Washington Iaternational Insurance Company a corporation organized and existing under the laws of the State of New Hampshire, with its principal office in the City of Schaumburg, IL, (hereinafter called the Surety), as Surety, are held and firmly bound unto the Ck of Southlake Texas (hereinafter called the Obligee), in the amount of Two hundred sevM five thousand and no/100 Dollars ($275 000.00 ,for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, ,jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 29th day of March, 2011, for Landsca a Services for the City of Southlake TX — RFB1011B540DK100027 which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of Texas Government Code as amended by Acts of the 73rd Legislature, 1993, and all liabilities on this bond to all such claimants shall be determined in accordance with the provisions of said Chapter to the same extent as if it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 29th day of March, 2011. Attest: Witness: 201-0,*? W, �' Wal MO O'Donnell's Landsca a Services, Inc. Principal a (SEAS..) Washington International Insurance Company (SEAL) T k ey-in-Fact