2013-09-25 OFFICIAL MINUTES
September 25, 2013
Approved by the Southlake Library Board
CITY O F
SOUTHLAKE
Southlake Library Board Meeting:
September 25, 2013 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas
Members Present: Library Board members Chair Brenda Flores; Sally Biersmith; Lori
Burr; Kim Roberts.
Members Absent: Ayako Miyazaki; Cheri' Ross; Vice Chair Michelle Spradlin.
Staff Members Present: Kerry McGeath, City Librarian.
Guests:
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:07 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report
1. Allocations for materials for the next Fiscal Year
Mr. McGeath subtracts annual renewals for econtent and other annual
obligations from the total materials budget. He then breaks the remaining
dollars into percentages for various components for the collection, e.g.
Youth materials, Media, Adult materials, etc. Each component is broken
into types of materials, e.g. non - fiction, fiction, etc. Then the allocations
are divided out over the buying months so that there is a continuous flow of
new materials into the collection. Mr. McGeath explained other aspects of
the materials budget. Because Mrs. Pfledderer and Ms. Tucker make such
excellent materials purchases, they are allowed a lot of flexibility in their
buying decisions.
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
OFFICIAL MINUTES
September 25, 2013
Approved by the Southlake Library Board
2. New programming opportunities
We are sponsoring a Pumpkin Decorating Contest for the week before
Halloween. Entries will be accepted Oct. 21 through Oct. 25 until 1 pm
when the judging begins. The judges are staff from Southlake Style,
the Chamber, Carroll ISD, and Representative Capriglione. Mrs.
Pfledderer has put together 1St 2 and 3rd place prize packages.
Representative Capriglione has read at a Story Time and Chief Mylett is
scheduled to read at a Story Time.
We have asked the police department to have officers come through
the Library so that customers can see police officers in a non -
confrontation role. Mr. McGeath is organizing a story time in one of the
bays of the Fire Department.
We applied for and received a grant to set up a library app for smart
phones. It should be ready at the beginning of next year.
We received a second grant for 2 computers that have children's
learning software on them and do not need the Internet. Another
portion of that grant will pay for software to let Summer Reading Club
participants sign up online and keep their hours online. Then the
program will give us data on the number of participants and hours read.
Previously all of these calculations were done manually and involved
many reams of paper.
Next year the adults won't get slips or small prizes based on hours
read. They will get a slip every time they come in to check out a book.
We are going to have a Young Adult division in addition to the Children
and Adult divisions. There are still some other details that are being
decided.
B. Library Statistics -
Mr. McGeath reviewed the statistics and the sources of online books with
the Board. Of note, Overdrive checkouts continue to rise. We had about
24,000 people attend Summer Reading programs. Volunteer hours are up
because of the online signup capability.
The statistics are stable which is good since we have worked very hard to
increase our statistics and maintain good service.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
OFFICIAL MINUTES
September 25, 2013
Approved by the Southlake Library Board
Agenda Item 3A. Consider: Approval of the minutes from the August 28, 2013
Southlake Library Board meeting.
The Board did not approve the minutes since there were not four Board members
present at this meeting that were also present at the August meeting. They are tabled
until the next meeting.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:30 p.m.
Agenda Item No. 5A. Discussion: Update on Grants and other opportunities -
Mr. McGeath updated the Board earlier in the meeting. He will look at the Newcomer's
club and the Southlake Women's Club for additional grant possibilities.
Agenda Item No. 5B. Discussion: Texas Library Association Update.
Mr. McGeath was one of two candidates nominated to run for the President. The
election is in March 2014.
Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
Book sales are going well. All books sold are donations. Books withdrawn from the
collection are not sold in the FOSL book sale. Previously they have been sent to Sierra
Leone to start libraries. This a project of Kelly Cox. Now that Sierra Leone no longer
needs the books, she is sending them to US based libraries.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:39 p.m.
Brenda Flores, Chair
Key McGeath, City Librarian, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork