2013-10-23 LB MeetingCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD
Wednesday, October 23, 2013
Location: Southlake Town Hall — Town Hall
Room 4A — 4t" Floor
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Administrative Comments
A. City Librarian's report
a. programming through the summer
b. electronic resources updates
B. Library statistics
3. Consider:
A. Approval of the minutes from the September 25, 2013 Southlake
Library Board meeting.
4. Public Forum (This is the public's opportunity to address the Board about
non -agenda items. During this proceeding, the board will not discuss,
consider or take action on any item presented. We respectfully ask that
anyone stepping forward to speak during Public Forum to please limit
remarks to three minutes or less.)
5. Discussion:
A Updates on Grants and other opportunities
B. Texas Library Association Update
C. Friends of Southlake Library (FOSL) update
6. Adjournment
A quorum of the City Council may be present at the meeting
Library Board
Meeting Date — October 23, 2013
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on October 18, 2013 by 6:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
00
Alicia Richardson, TRMC -":- .•
City Secretary
151111,11116'e", 4J I!, I
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary
48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you.
OFFICIAL MINUTES
October 23, 2013
Approved by the Southlake Library Board
l CITY OF
SOUTHLAKE
Southlake Library Board Meeting:
October 23, 2013 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3C
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Lori Burr; Kim
Roberts; Sally Biersmith, Christina Esparza
Members Absent: Ayako Miyazaki; Cheri' Ross.
Staff Members Present: Jennifer Tucker, Library Operations Manager.
Guests: None.
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:02 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
Ms. Tucker gave the Board a preview of the the library's programming
activities through the summer. Each Board Member got a sneak peak at
the upcoming Southlake Scene. The Great Pumpkin Competition is going
on now and the judging will take place on Friday, with several Southlake
dignitaries acting as judges. There is also a marionette show of Pinocchio
tomorrow morning and Mad Science has a special program next
Wednesday. Holiday in the Square includes a library craft booth with a
real reindeer nearby! In December, we'll have lots of holiday activities,
including crafts, storytimes with the Grinch, one with Mrs. Claus, a Carroll
Show Choir performance, a Polar Express night, and a puppet show,
Spider's Christmas Surprise. Spring Break will include a lot of activites as
well, including Wildlife on the Move, the Brett Roberts Magic Show, and a
movie matinee. It will mirror the Summer Reading Club weekly activities.
Summer Reading Club 2014 is just around corner. This year's theme is
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
OFFICIAL MINUTES
October 23, 2013
Approved by the Southlake Library Board
Fizz, Boom, Read and the Teen Program is Spark a Reaction. This year's
summer reading club will have a digital component, where customers can
register online, log hours online, and review books. Participants will still
come into the library to turn in hours and collect prizes.
Ms. Tucker then gave an update on electronic resources. We've just
renewed our contract with Zinio. Since there was a pretty dramatic price
increase, Mr. McGeath used his negotiating skills to secure a better price.
This year, we are also using the State of Texas contracts for purchasing
and purchasing discounts. We will also be adding AWE stations to
replace the computers in the children's area. These are early learning
literacy stations geared towards children 2 -8. Mrs. Pfledderer got the
funding for them through the Hancher Library Foundation. This grant also
funded the digital SRC component.
Library Statistics -
Mr. McGeath will be sending out statistics next week and have more
updated statistics at our next Board meeting. Last fiscal year the library
had a circulation of about 388,000 items and this year, it has increased to
about 398,500 items. Programming has had an increase as well. We're
not seeing the double digit increases we've seen from several years ago,
but according to the latest city wide survey, 78% of citizens use the library
in one fashion or another.
Agenda Item 3A. Consider: Approval of the minutes from the August 28, 2013 and
September 25, 2013 Southlake Library Board meeting.
A motion was made and seconded to approve the minutes. The minutes from August
28, 2013 and September 25, 2013 were approved by majority vote.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:25 p.m.
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Updates on Grants and Other Opportunities
Mrs. Pfledderer has applied for and received more than $20,000 in grants,
including for the AWE stations and the digital SRC software, $2,000 from
Target for SRC, and approx. $7,000 for an app for the Library from the State
Library.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
October 23, 2013
Approved by the Southlake Library Board
Agenda Item No. 5B. Discussion: Texas Library Association Update.
Mr. McGeath has been nominated to run for TLA President Elect, a high honor from the
Texas Library Association. He will be gearing up for the election this Spring, with a
campaign and a debate forthcoming.
Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
FOSL took in approximately $5,820 last year and gave us $3,500 for the Summer
Reading Club program. They continue to buy movies for us throughout the year.
Agenda Item No. 6. Adiournment.
Chair Flores adjourned the meeting at 6:32 p.m.
Brenda Flores, Chair
• u ' - , • • - : _ - _ • - - - ger, Southlake Public Library
1L - - N`
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork