Item 4FCITY OF
SOUTHLAKE
MEMORANDUM
October 1, 2013
4F
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve the Purchase of Equipment Installation Services for
DPS Police Vehicles from Professional Safety Systems in the
amount of $4,065
Action
Requested: Approve the purchase of equipment installation services for DPS
Police replacement vehicles from Professional Safety Systems in
the amount of $4,065.
Background
Information: Per the City's Vehicle Replacement Plan/Policy the vehicles are
scheduled for replacement (based on age, mileage condition,
etc...). State of Texas and City of Southlake bidding requirements
have been met by utilizing an interlocal purchasing agreement
with the City of North Richland Hills.
The City's Vehicle Replacement Committee met in April 2013 to
review and discuss vehicles scheduled for replacement per the
City Vehicle Replacement Plan/Policy and to review available
options. The committee reviewed individual vehicle condition,
repair history, age, mileage and usage before recommending
replacement.
Financial
Considerations: The request will be funded through the FY 2014 City's vehicle
replacement fund budget.
Strategic Link: C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: Quote documents indicating City of North Richland Hills contract
pricing.
Staff
Recommendation: Approve the purchase of equipment installation services for
replacement vehicles for DPS Police from Professional Safety
Systems.
Customer
Attention
Address
Telephone
Email
Professional Safety Systems
4028 RUFE SNOW DR. FORT WORTH TEXAS 76180
817-595-3432 VOICE 817-590-0650 FAX
City of Southlake - Police Vehicle Outfitting
Tim Slifka
Quotation
Qty
Description
Unit Price
Extension
1
Labor to Install Emergency Equipment on New Tahoe Police
Vehicles (Customer Supplies all Parts, other than listed
below)Based on North Richland Hills Contract RFB 2013-007
FULL BUILDOUT
1575
00
1575
00
2
1 ON/OFF/ON Switches 2 per unit
10
00
1 20
00
1
WHE-SSFPOSI6 Plug-n-Play Wig Wag
70
00
70
00
2
Custom Fabricated Bracket for Tahoe 1/4 Panel Window Lights
40
00
80
00
1
Labor to Install Brake Kill Switch with an Indicator Light on
Tahoes
150
00
150
00
1
Miscellaneous Parts for Brake Kill Switch. (Wire, Loom, Relay,
LED Light, Fuse Holder, Fuse, Terminals, etc...
50
00
50
00
TOTAL FOR FULL BUILDOUT
1945
00
1
Labor to Remove Emergency Equipment on retired police units
Does not include graphics) TOTAL FOR STRIPS
400
00
400
00
1
Labor to Install Emergency Equipment on Slick Top Tahoe, Police
Package. No Video or Radar Installed. Customer Supplies all
Parts other than Listed Below PARTIAL BUILD
1350
00
1350
00
2
ON/OFF Switches
10
00
20
00
1
WHE-SSFPOSI6 Plug-n-Play Wig Wag
70
00
70
00
2
Custom Fabricated Bracket for Tahoe 1/4 Panel Window Lights
40
00
80
00
1
Labor to Install Brake Kill Switch with Indicator Light
150
1 00
150
00
1
Miscellaneous Parts for Brake Kill
50
00
50
00
TOTAL FOR PARTIAL BUILD
1720
00
WARRANTY: Lifetime on labor
Equipment carries manufacturers warranty.
Quotation Good For 90 Days
TOTAL
Prepared By: Ramon Goheen Date: August 23, 2013