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Item 4FCITY OF SOUTHLAKE MEMORANDUM October 1, 2013 4F To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4F Approve the Purchase of Equipment Installation Services for DPS Police Vehicles from Professional Safety Systems in the amount of $4,065 Action Requested: Approve the purchase of equipment installation services for DPS Police replacement vehicles from Professional Safety Systems in the amount of $4,065. Background Information: Per the City's Vehicle Replacement Plan/Policy the vehicles are scheduled for replacement (based on age, mileage condition, etc...). State of Texas and City of Southlake bidding requirements have been met by utilizing an interlocal purchasing agreement with the City of North Richland Hills. The City's Vehicle Replacement Committee met in April 2013 to review and discuss vehicles scheduled for replacement per the City Vehicle Replacement Plan/Policy and to review available options. The committee reviewed individual vehicle condition, repair history, age, mileage and usage before recommending replacement. Financial Considerations: The request will be funded through the FY 2014 City's vehicle replacement fund budget. Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle maintenance cost. Supporting Documents: Quote documents indicating City of North Richland Hills contract pricing. Staff Recommendation: Approve the purchase of equipment installation services for replacement vehicles for DPS Police from Professional Safety Systems. Customer Attention Address Telephone Email Professional Safety Systems 4028 RUFE SNOW DR. FORT WORTH TEXAS 76180 817-595-3432 VOICE 817-590-0650 FAX City of Southlake - Police Vehicle Outfitting Tim Slifka Quotation Qty Description Unit Price Extension 1 Labor to Install Emergency Equipment on New Tahoe Police Vehicles (Customer Supplies all Parts, other than listed below)Based on North Richland Hills Contract RFB 2013-007 FULL BUILDOUT 1575 00 1575 00 2 1 ON/OFF/ON Switches 2 per unit 10 00 1 20 00 1 WHE-SSFPOSI6 Plug-n-Play Wig Wag 70 00 70 00 2 Custom Fabricated Bracket for Tahoe 1/4 Panel Window Lights 40 00 80 00 1 Labor to Install Brake Kill Switch with an Indicator Light on Tahoes 150 00 150 00 1 Miscellaneous Parts for Brake Kill Switch. (Wire, Loom, Relay, LED Light, Fuse Holder, Fuse, Terminals, etc... 50 00 50 00 TOTAL FOR FULL BUILDOUT 1945 00 1 Labor to Remove Emergency Equipment on retired police units Does not include graphics) TOTAL FOR STRIPS 400 00 400 00 1 Labor to Install Emergency Equipment on Slick Top Tahoe, Police Package. No Video or Radar Installed. Customer Supplies all Parts other than Listed Below PARTIAL BUILD 1350 00 1350 00 2 ON/OFF Switches 10 00 20 00 1 WHE-SSFPOSI6 Plug-n-Play Wig Wag 70 00 70 00 2 Custom Fabricated Bracket for Tahoe 1/4 Panel Window Lights 40 00 80 00 1 Labor to Install Brake Kill Switch with Indicator Light 150 1 00 150 00 1 Miscellaneous Parts for Brake Kill 50 00 50 00 TOTAL FOR PARTIAL BUILD 1720 00 WARRANTY: Lifetime on labor Equipment carries manufacturers warranty. Quotation Good For 90 Days TOTAL Prepared By: Ramon Goheen Date: August 23, 2013