Item 4ECITY OF
SOUTHLAKE
MEMORANDUM
October 1, 2013
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
4E
Subject: Item 4E Approve the Purchase of Replacement Vehicles from East
Texas Mack Truck Sales in the amount of $269,676
Action
Requested: Approve the purchase of replacement vehicles from East Texas
Mack Truck Sales for Public Work Streets department in the
amount of $269,676.
Background
Information: Per the City's Vehicle Replacement Plan/Policy the requested
vehicles are scheduled for replacement (based on age, mileage
condition, etc...). State of Texas and City of Southlake bidding
requirements have been met by utilizing BuyBoard Cooperative
Purchasing.
The City's Vehicle Replacement Committee met in April 2013 to
review and discuss vehicles scheduled for replacement per the
City Vehicle Replacement Plan/Policy and to review available
options. The committee reviewed individual vehicle condition,
repair history, age, mileage and usage before recommending
replacement.
Financial
Considerations: The request will be funded through the FY 2014 City's vehicle
replacement fund budget.
Strategic Link: C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: BuyBoard contract pricing worksheet.
Staff
Recommendation: Approve the purchase of these vehicles from East Texas Mack
Truck Sales.
PROPOSAL
Especially Prepared For: TIMOTHY SLIFKA
CITY OF SOUTHLAKE, TEXAS
1400 MAIN STREET, SUITE 440
SOUTHLAKE, TX 76092
Presented By: MATT MILLER
East Texas Mack Truck Sales LLC
903-647-0548
2934 Hwy 31
Longview, Texas 75606
MATT. M I LLER@EAST-TEXAS-MACK. COM
Especially Prepared For: TIMOTHY SLIFKA
CITY OF SOUTHLAKE, TEXAS
1400 MAIN STREET, SUITE 440
SOUTHLAKE, TX 76092
RE: MACK GRANITE AXLE FORWARD (GU713)
DUMP ........ On/Off Hwy
TIMOTHY SLIFKA,
Thank you for the opportunity to review your current truck needs and present this
proposal. The accompanying proposal has been prepared to give you the
complete specifications and performance details of the unit best suited for your
operations. Today, as costs continue to rise, we know you demand a truck that
will be the most economical in the long run. Several factors that I believe are
important in achieving this goal are:
* Improved Fuel Economy
* Reduced Maintenance
* Improved Productivity
* High Resale Value
The enclosed specifications and recommendations have been carefully designed
to meet all these objectives. I think that after reviewing this proposal you will
come to the same conclusion that so many operators are coming to:
"MACK Has What It Takes!!"
I look forward to meeting with you and to discuss any questions you might have
regarding this proposal.
Sincerely,
MATT MILLER
East Texas Mack Truck Sales LLC
f CHASSIS SPECIFICATIONS SUMMARY
�- May 30, 2013
2014 MACK GU713 DUMP........ on/Off Hwy
STRAIGHT TRUCK WITH TRAILER
Engine
MACK MP7-405M
Transmission 4500-RDS-6
405HP
Clutch
OMIT CLUTCH
Front Axle
14,600# FXL14.6
Rear Axle
40,000# SB38 Ratio 3.98
Suspension 14,600#
Suspension
40,000# SSB38
Tires
Front: 11 R22.5
Wheels
22.5x8.25 STEEL DISC (10-HOLE)
Rear: 11 R22.5
22.5x8.25 STEEL DISC (10 HOLE)
Ratings
GVW: 52,350#
Fuel Tanks
LH: 88gal
GCW: 80,000#
Fifth Wheel
Sleeper
PRICING SUMMARY
Total Price
***SELLING PRICE (ExcludingTaxes/Fees/Trade)***
$134,500.30
OBD Surcharge
$590.00
Net FRET or Canadian GST Taxes
$0.00
Tire Tax Credit (Municipal Only)
($252.30)
Sales/Usage Taxes
$0.00
License/Title/Etc.
Misc Fees
Trade
$0.00
***ACQUISTION COST (Include Trade if applies)***
$134,838.00
Less Down Payment
BALANCE DUE Per Unit
$134,838.00
PRICE (Total Order)
$269,676.00
BALANCE DUE (Total Order)
$269,676.00
THIS QUOTE IS BASED ON BUYBOARD COOPERRATIVE PURCHASING CONTRACT NUMBER 358-10, ITEM "MACK GU713"
AWARDED TO EAST TEXAS MACK SALES, LLC.
THIS QUOTE INCLUDES ALL COST ASSOCIATED WITH THE ORDER,
BUILD, AND DELIVERY OF TWO NEW MACK GRANITE GU713 CAB
AND CHASSIS UPFITTED WITH NEW WARREN HALF ROUND DUMP
BODIES BUILT TO MEET THE REQUIREMENTS OF THE CITY OF
SOUTHLAKE, TEXAS.
Total Quantity: 2 Estimated Total Weight: 17,736# Reference#: AEVT154314B
x _
Prepared For: Customer Signature Date
CITY OF SOUTHLAKE, TEXAS
1400 MAIN STREET, SUITE 440
SOUTHLAKE, TX 76092
Phone: 817-748-8312
Fax:817-748-8048
x
Presented By: Dealer Signature Date
MATT MILLER
East Texas Mack Truck Sales LLC
903-647-0548
Longview, Texas 75606
(800) 441-8505
MATT.M ILLER@EAST-TEXAS-MACK.COM