Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
October 1, 2013
4C
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4C Approve the Purchase of Replacement Vehicles and
Equipment from Caldwell Country Chevrolet in the amount of
$119,211
Action
Requested: Approve the purchase of replacement vehicles and equipment
from Caldwell Country Chevrolet for DPS Police and Fire in the
amount of $119,211.
Background
Information: Per the City's Vehicle Replacement Plan/Policy the requested
vehicles are scheduled for replacement (based on age, mileage
condition, etc...). State of Texas and City of Southlake bidding
requirements have been met by utilizing BuyBoard Cooperative
Purchasing.
The City's Vehicle Replacement Committee met in April 2013
to review and discuss vehicles scheduled for replacement per
the City Vehicle Replacement Plan/Policy and to review
available options. The committee reviewed individual vehicle
condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2014 City's vehicle
replacement fund budget.
Strategic Link: C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: BuyBoard contract pricing worksheets.
Staff
Recommendation: Approve the purchase of these vehicles and equipment from
Caldwell Country Chevrolet.
QUOTE# OOA-PATROL CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817-748-8312
Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8048
Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE
Fax #: 979-567-0853
Date Prepared: SEPTEMBER 3, 2013
Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #358-10
Tax ID # 14-1856872
Product Description: 2014 CHEVROLET TAHOE PPV CC10706
A Base Price & Options:
$28,208
B Published Options
Code
Description
Cost
Code
Description
Cost
PPV, LH SPOTLIGHT,
DUAL BATTERIES,
LOCKING
DIFFERENTIAL,
HORN/SIREN CIRCUIT
WIRING,
INCL
UNIT # 258
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code
Description
Cost
Code
Description
Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
Subtotal D
INCL
E Unit Cost Before Fee & Non -Equipment Charges(A+B+C+D)
$28,208
Quantity Ordered
X
1
Subtotal E
$28,208
F Non -Equipment Charges (Trade -In, Warranty, Etc...)
BUY BOARD JINCL
CAP FLEET UPFITTERS #CAPQ2216 J$9,287.39
G. Color of Vehicle: SOLID BLACK
H. Total Purchase Price (E+F) 1$37,495.39
Estimated Delivery
Date:
FALL 2013
Please check final price without second spot and all black.
QUOTE# OOA-SLICK CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817-748-8312
Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010
Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE
Fax #: 979-567-0853
Date Prepared: SEPTEMBER 3, 2013
Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #358-10
Tax ID # 14-1856872
Product Description: 2014 CHEVROLET TAHOE PPV CC10706
A Base Price & Options:
$27,608
B Published Options
Code
Description
Cost
Code
Description
Cost
PPV, LH & RH
SPOTLIGHT, DUAL
BATTERIES, LOCKING
DIFFERENTIAL,
HORN/SIREN CIRCUIT
WIRING
INCL
UNIT # 279
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code
Description
Cost
Code
Description
Cost
Trailer Hitch Assy
605
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
Subtotal D
INCL
E Unit Cost Before Fee & Non -Equipment Charges(A+B+C+D)
$27,608
Quantity Ordered
X
1
Subtotal E
$27,608
F Non -Equipment Charges (Trade -In, Warranty, Etc...)
BUY BOARD JINCL
CAP FLEET UPFITTERS #CAPQ2211 J$7,505.64
G. Color of Vehicle: BLACK SOLID
H. Total Purchase Price (E+F) 1$35,113.64
Estimated Delivery
Date:
FALL 2013
Please check final price
QUOTE# OOA-FIRE CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIMOTHY SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817-748-8312
Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8048
Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE
Fax #: 979-567-0853
Date Prepared: SEPTEMBER 3, 2013
Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #358-10
Tax ID # 14-1856872
Product Description: 2014 CHEVROLET TAHOE 4X4 SSV CK10706
A Base Price & Options:
$33,745
B Unpublished Options
Code
Description
Cost
Code
Description
Cost
4X4 SSV, 9G3
SUSPENSION PACKAGE
QJP P265/70R17 OOR
TIRES, G80 LOCKING
DIFFERENTIAL, K5T
DUAL BATTERIES, NZZ
SKID PALTE, TRW ROOF
MOUNT PROVISIONS,
6J7 FLASHER SYSTEM,
6J3 WIRING GRILLE
LAMP/SPEAKERS, 6J4
WIRING -HORN SIREN
CIRCUIT, 9G8 DAYTIME
DELETE, 5T4 EXTERIOR
BODY PARTS -VICTORY
RED, SPECIAL VICTORY
RED PAINT WA9260
INCL
UNIT # 239
WRAP -AROUND PUSH
BUMPER/GRILLE GUARD
INCL
CALDWELL COUNTRY CHEVROLET
(NO SPOTLIGHT
INCLUDED)
---
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
INCL
C Published Options
Code
Description
Cost
Code
Description
Cost
Subtotal C
D
Other Price Adjustments (Installation, Delivery, Etc...)
Subtotal D
INCL
E
Unit Cost Before Fee & Non -Equipment Charges(A+B+C+D)
$33,745
X
Quantity Ordered
1
Subtotal E
$33,745
F
Non -Equipment Charges (Trade -In, Warranty, Etc...)
BUY BOARD FEE
$400
CAP FLEET UPFITTERS #CAPQ2217
J$12,455.29
G.
Color of Vehicle: VICTORY RED SOLID (WA9260)
JINCL
H.
Total Purchase Price (E+F)
J$46,600.29
Estimated Delivery
Date:
FALL 2013