Item 4BItem 413
CITY OF
SOUTHLAKE
MEMORANDUM
(October 1, 2013)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Renew an Interlocal Agreement with Tarrant County for the
construction of State Highway 114 Texas Turnaround at North
Carroll Avenue and the provision of County funds for
construction in the amount of $250,000
Action
Requested: Renew an Interlocal Agreement with Tarrant County for the
construction of State Highway 114 Texas Turnaround at North
Carroll Avenue and the provision of County funds for construction
in the amount of $250,000.
Background
Information: On October 2, 2012, the Southlake City Council approved a
Memorandum of Understanding between Gateway Church, Cooper
and Stebbins, Inc., Tarrant County and the City establishing a
methodology for constructing a much needed Texas Turnaround on
the east side of N. Carroll Avenue.
The DFW Connector project originally anticipated the inclusion of a
direct ramp connection between SH 114 and FM 1709, otherwise
known as Southlake Blvd. Due to cost constraints, the
aforementioned ramp was deleted from the project. This ramp was
projected to provide primary access to much of Southlake's retail
district. While access to the retail district of Southlake, adjacent to
SH 114 is still possible through exits provided on westbound SH
114, it is now projected that a larger amount of traffic accessing the
retail district located between Kimball Avenue and Carroll Avenue,
including the Town Square development will utilize the Carroll
Avenue interchange. The additional projected traffic will place
additional stress on the capacity provided in the Carroll Avenue/SH
114 intersection.
A "grade separated" Texas Turnaround located on the east side of
the Carroll Avenue/SH 114 intersection bridge has been identified
as a solution to addressing the additional traffic volume. Gateway
Church, Cooper and Stebbins, Inc. (the developer of Southlake
Town Square), Tarrant County, the City of Southlake and TxDOT
have come to an understanding that this project is of a significant
importance to both the adjacent major property owners, the City,
the County and the State. This Interlocal Agreement (ILA) is an
agreement between the City and the County required by the
County for the expenditure of Tarrant County Bond Funds.
The anticipated project cost is $2,000,000 with $900,000 of the
construction cost being provided by state funds. Per the proposed
Memorandum of Understanding between the City and the other
three parties, the city of Southlake as well as the other three parties
are responsible for the anticipated cost of $250,000 each. In
addition, Southlake has committed $100,000 toward lighting and
aesthetic improvements in this project. Furthermore, the City of
Southlake is representing the consortium in the Local Project
Advance Funding Agreement with TxDOT.
The City Council approved an interlocal Agreement with Tarrant
County for this project on May 21, 2013. This item is a renewal of
that same interlocal agreement.
Financial
Considerations: The renewal of this Interlocal Agreement (ILA) establishes a
commitment of $250,000 toward the planning, design and
construction of the SH114 turnaround located on the east side of
the Carroll Avenue interchange for the county. An equal financial
and/or in -kind services commitment is made by the remaining three
parties to the agreement. It is also anticipated that state funds in
the amount of $900,000 will be made available for the construction
of the project. The cost of the project is estimated at $2,000,000.
The City Council authorized $100,000 for the SH114 Texas
Turnaround project in the FY 2012 Capital Improvement Project
budget. Additional funds to meet the city's commitment of
$250,000 plus aesthetics estimated not to exceed $100,000 toward
this project are available from funds authorized in the adopted FY
2013 Capital Improvement Project (CIP) budget for the Traffic
Signal at Watermere and FM 1709 Improvement Project. Council
adopted the proposed FY 2013 CIP budget with an amendment to
utilize Red Light Camera funds for the construction of the proposed
signal in lieu of General Fund dollars as originally proposed by
staff. In addition, the funds committed by the County will be carried
by the city during the construction and reimbursed by the County
post construction.
Strategic Link: The construction of a turnaround bridge located on the east side of
N. Carroll Avenue provided for under this Interlocal Agreement links
to the City's strategy map relative to the focus areas of Mobility,
Infrastructure, and Partnerships. The specific corporate objectives
that are met by this construction project include: providing travel
convenience throughout the city and region, collaborating with
select partners to implement service solutions, and investing to
provide and maintain high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: This is the standard Tarrant County Interlocal Agreement required
for county participation in a project. This is a renewal of the
Interlocal Agreement that was approved on May 21, 2013.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Interlocal Agreement
Location Map
Staff
Recommendation: Renew an Interlocal Agreement with Tarrant County for the
construction of State Highway 114 Texas Turnaround at North
Carroll Avenue and the provision of County funds for construction
in the amount of $250,000.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cheryl Taylor, P.E., City Engineer
STATE OF TEXAS §
§ Renewal of Interlocal Agreement Court Order No. 115411
COUNTY OF TARRANT § Project: SH 114 Turnaround Bridge
BACKGROUND
1. Tarrant County ("COUNTY') and the City of Southlake ("CITY') entered
into an Agreement approved by Tarrant County Commissioners Court
Order No. 115411, for the cooperative funding of a turnaround bridge
over State Highway 114 ("Project') as described in the 2006 Tarrant
County Bond Program.
2. The Project is not complete and the COUNTY and the CITY desire to
renew the Agreement for the 2014 Fiscal Year.
Therefore, the COUNTY and CITY agree to the following
1. The COUNTY and the CITY renew the Agreement for the COUNTY's 2014
Fiscal Year with the Agreement to expire September 30, 2014 or the
completion of the Project as determined by the COUNTY, whichever
occurs sooner.
2. The COUNTY and CITY agree to the revised payment schedules.
3. All terms and conditions of the original Agreement as amended remain in
effect except to the extent modified by this Renewal.
APPROVED on this day the day of _ 20 , by
Tarrant County.
Commissioners Court Order No.
TARRANT COUNTY
STATE OF TEXAS
County Judge
APPROVED AS TO FORM;
District Attorney's Office*
CITY
Signature
APPROVED AS TO FORM AND
CONTENT;
City Attorney
Interlocal Agreement Transportation Bond 2006-2007 Page 1
*By law, the District Attorney's Office may only approve contracts for its clients. We reviewed this
document from our client's legal perspective. Other parties may not rely on this approval. Instead, those
parties should seek contract review from independent counsel.
CER77FICA TION OF A VAILABLE FUNDS IN THE AMOUNT OF
Certification of Funds Available as follows:
Fiscal year ending
September 30, 2007
$
Fiscal year ending
September 30, 2008
$
Fiscal year ending
September 30, 2009
$
Fiscal year ending
September 30, 2010
$
Fiscal year ending
September 30, 2011
$
Fiscal year ending
September 30, 2012
$
Fiscal year ending
September 30, 2013
$
Fiscal year ending September 30, 2014 $250,000
All future years funding is contingent on future debt issuance
and renewal of this contract
Fiscal year ending September 30, 2015 $
Fiscal year ending September 30, 2016 $
---------------------------------
$250,000
Auditor's Office
Interlocal Agreement Transportation Bond 2006-2007 Page 2
ATTACHMENT A
Proiect Information
City: City of Southlake
Project Name: SH 114 Turnaround Bridge
Proposed Proiect Schedule
Start Date Duration (mo) End Date
Design: - - -
ROW Acquisition: - - -
Utility Relocation: - - -
Construction: Sep-2013 8 May-2014
COUNTY payments by completed phase are contingent upon the COUNTY'S
reasonable determination that the work regarding the project phase for which payment
is expected is successfully completed, as determined by the COUNTY. COUNTY
plans to issue debt for all phases of this project, therefore payment remains contingent
on debt issuance in accordance with applicable law.
Once Construction commences, COUNTY payment shall be made by fiscal quarter
prorated over the life of the construction but contingent upon reasonable progress in
construction as may be determined by the COUNTY.
Proposed Countv Pavment by Phase
Design:
$
ROW Acquisition:
$
Utility Relocation:
$
Construction:
$250,000
County Funding
Total:
$250,000
Proposed County Payment by Calendar Quarter (SUBJECT TO CHANGE)
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
1 st Ouarter 2nd Ouarter 3rd Ouarter 4th Ouarter
$
$250,000
$
$
Interlocal Agreement Transportation Bond 2006-2007 Page 3
LOCATION MAP
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