Item 4ACITY OF
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SOUTHLAK.E
REGULAR CITY COUNCIL MEETING MINUTES: SEPTEMBER 17, 2013
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell (present at 7:00 p.m.), Mayor Pro Tern
Brandon Bledsoe, Deputy Mayor Pro Tern Pamela Muller (present at 7:10 p.m.) and
Councilmembers Laura Hill (present at 5:45 p.m.), Carolyn Morris, Martin Schelling and
Randy Williamson.
CITY COUNCIL ABSENT:
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Caroline Eckel, Communication and Website
Manager Pilar Schank, Director of Community Services Chris Tribble, Deputy Director
of Community Services Kari Happold, Chief Financial Officer Sharen Jackson, Fire
Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of
Information Technology Greg Hendricks, Police Chief Steve Mylett, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Bob Price,
City Attorney E. Allen Taylor and City Secretary Alicia Richardson.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Pro Tern Bledsoe at 5:33 p.m.
2. INVOCATION
Mr. Nick Billardello gave the invocation. Mayor Pro Tern Bledsoe led the pledge of
allegiance to the United States and Texas Flags.
Mayor Pro Tern Bledsoe advised Council that they would move to item 9A, MSP13-006.
Senior Director of Planning and Development Services Ken Baker presented item and
was able to answer questions from Council.
Applicant representatives Mr. Doug Sluiter and Dr. John Spurling presented their
request.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2013
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There being no questions, Mayor Pro Tern Bledsoe recommended this item be moved
to the consent agenda. There were no objections from Council.
3. LOCAL BUSINESS REPORT
Assistant City Manager Alison Ortowski announced that Ms. Candice Williams with Toy
Maven was present for tonight's meeting. Ms. Williams provided a description of the
services provided, hours of operation, and location of business.
4. PRESENTATION ON THE PROPOSED CITY ENTRY FEATURE TOWER AND
MONUMENT DESIGNS/BOB JONES NATURE CENTER TRAIL WAYFINDING
SIGNS.
Senior Director of Planning and Development Services Ken Baker presented item and
introduced the City's consultant Harry Mark with RSM Design. Mr. Mark provided an
overview of the city entry feature tower and monument designs and Bob Jones Nature
Center Trail wayfinding signs.
Mayor Pro Tern Bledsoe advised Council that they would move to item 913, SV13-017.
Senior Director of Planning and Development Services Ken Baker presented item and
was able to answer questions from Council.
There being no questions, Mayor Pro Tern Bledsoe recommended this item be moved
to the consent agenda. There were no objections from Council.
5. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION
Mayor Pro Tern Bledsoe read the consent agenda items.
Council member Schelling recommended moving items 9C — agreement Call A Ride,
9D — agreement with Southlake Community Band and 9E — contract with TXU. There
being no objections, Mayor Pro Tern Bledsoe advised items 9C-9E would be moved to
the consent agenda.
In response to Council member Morris' request, Director of Public Works Bob Price
presented item 413, interlocal agreement with City of Colleyville during the worksession.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Pro Tern Bledsoe
at 6.34 p.m.
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2A. EXECUTIVE SESSION
Mayor Pro Tern Bledsoe announced that City Council would be going into Executive
Session pursuant to the Texas Government Code, Section 551.071, consultation with
city attorney, Section 551.072, deliberation regarding real property, and Section
551.074, deliberation regarding personnel. City Council adjourned for Executive
Session at 6.35 p.m. Executive Session began at 7.05 p.m. and concluded at 7.55 p.m.
2B. RECONVENE
Mayor Terrell reconvened the meeting at 7.59 p.m. Mayor Terrell asked if any action
was necessary from Executive Session.
3A. MAYOR'S REPORT
Council member Hill announced the upcoming SPARK meeting that will kick off the
2013-2014 school year. The parent only event will be held on September 23, 2013 at
Carroll High School, located on White Chapel beginning at 7.30 p.m.
Council member Morris announced the upcoming North Texas PKD walk/run event will
take place on Saturday, September 21, 2013 beginning at 8.30 a.m. in Town Square.
3A1. SOUTHLAKE CARROLL DRAGON JAZZ BAND
Mayor Terrell recognized members of the Southlake Carroll Dragon Jazz Bands. Mayor
Terrell presented Director David Lown with a proclamation proclaiming September 17'n
as Southlake Carroll Jazz Bands Day.
3A2. RECOGNITION OF MARIBEL CHAVEZ
Mayor Terrell recognized and thanked Ms. Maribel Chavez for her service with the
Texas Department of Transportation. Mayor Terrell commented that Ms. Chavez was
instrumental to Southlake and many communities for her involvement in numerous road
projects. Mayor Terrell presented Ms. Chavez with a proclamation recognizing her
service to the City of Southlake.
3B. CITY MANAGER'S REPORT
No report was given.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Terrell read the Consent
Agenda items into the record.
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4A. APPROVE MINUTES FROM THE JUNE 10-11, 2013 CITY COUNCIL
RETREAT,AUGUST 5, 2013 JOOINT CITY COUNCIL/SOUTH LAKE PARKS
DEVELOPMENT CORPORATION AND PARKS BOARD MEETING AND
SEPTEMBER 3, 2013 REGULAR CITY COUNCIL MEETING.
4B. APPROVE INTERLOCAL AGREEMENT WITH THE CITY OF COLLEYVILLE
FOR MITIGATION EFFORTS TO WHITE CHAPEL BRIDGE OVER BIG BEAR
CREEK.
4C. APPROVE COMMUNITY SERVICES AGREEMENT WITH METROPORT
MEALS ON WHEELS (MMOW) FOR A PERIOD BEGINNING OCTOBER 1,
2013 AND ENDING SEPTEMBER 30, 2016.
4D. APPROVE COMMUNITY SERVICES AGREEMENT WITH GRAPEVINE
RELIEF AND COMMUNITY EXCHANGE (GRACE) FOR A PERIOD
BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2016.
4E. APPROVE COMMUNITY SERVICES AGREEMENT WITH SAFEHAVEN OF
TARRANT COUNTY FOR A PERIOD BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2016.
4F. ZA13-011, CONCEPT PLAN FOR SOUTHLAKE TOWN SQUARE GARDEN
DISTRICT AND BROWNSTONES PHASE C ON PROPERTY DESCRIBED AS
LOT 24R AND LOTS 25-35, BLOCK 24, LOTS 1-16 AND LOT 38, BLOCK 25,
LOT 1, BLOCK 28, SOUTHLAKE TOWN SQUARE, BROWNSTONES AT
TOWN SQUARE, PHASE B, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND TRACTS 2A5 AND 2A5E, RICHARD EADS
SURVEY, ABSTRACT NO. 481, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS, AND GENERALLY LOCATED ALONG PARK RIDGE BOULEVARD
AND EAST OF CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. (CITY COUNCIL TABLED
THIS ITEM AT THEIR SEPTEMBER 3 MEETING; SUBSEQUENTLY, THE
APPLICANT REQUESTED TO TABLE ITEM TO THE OCTOBER 1, 2013 CITY
COUNCIL MEETING.)
4G. RESOLUTION NO. 13-032 (ZA13-053), SPECIFIC USE PERMIT FOR SINGLE
FAMILY RESIDENTIAL IN THE "DT" DOWNTOWN DISTRICT FOR
SOUTHLAKE TOWN SQUARE BROWNSTONES PHASE C ON PROPERTY
DESCRIBED AS LOT 24R, LOTS 25-34 AND A PORTION OF LOT 35, BLOCK
24, LOTS 1-16 AND LOT 38, BLOCK 25, LOT 1, BLOCK 28, SOUTHLAKE
TOWN SQUARE, BROWNSTONES AT TOWN SQUARE, PHASE B, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
A PORTION OF TRACT 2A5E, RICHARD EADS SURVEY, ABSTRACT NO.
481, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND GENERALLY
LOCATED ALONG PARK RIDGE BOULEVARD AND EAST OF CENTRAL
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AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN
DISTRICT. SPIN #8. (CITY COUNCIL TABLED THIS ITEM AT THEIR
SEPTEMBER 3 MEETING; SUBSEQUENTLY, THE APPLICANT REQUESTED
TO TABLE ITEM TO THE OCTOBER 1, 2013 CITY COUNCIL MEETING.)
4H. RESOLUTION NO. 13-033 (ZA13-054), SPECIFIC USE PERMIT FOR
RESIDENTIAL LOFTS IN THE SOUTHLAKE TOWN SQUARE "DT"
DOWNTOWN DISTRICT FOR THE RESIDENCES ON PROPERTY
DESCRIBED AS LOT 4, BLOCK 4R1, SOUTHLAKE TOWN SQUARE, PHASE
I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 1471 FEDERAL WAY, SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. (CITY COUNCIL TABLED
THIS ITEM AT THEIR SEPTEMBER 3 MEETING; SUBSEQUENTLY, THE
APPLICANT REQUESTED TO TABLE ITEM TO THE OCTOBER 1, 2013 CITY
COUNCIL MEETING.)
41. ZA13-012, PRELIMINARY PLAT FOR SOUTHLAKE TOWN SQUARE
GARDEN DISTRICT AND BROWNSTONES PHASE C ON PROPERTY
DESCRIBED AS LOT 24R AND LOTS 25-35, BLOCK 24, LOTS 1-16 AND LOT
38, BLOCK 25, LOT 1, BLOCK 28, SOUTHLAKE TOWN SQUARE,
BROWNSTONES AT TOWN SQUARE, PHASE B, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND TRACT 2A5E,
RICHARD EADS SURVEY, ABSTRACT NO. 481, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, AND GENERALLY LOCATED ALONG PARK
RIDGE BOULEVARD AND EAST OF CENTRAL AVENUE, SOUTHLAKE,
TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. (CITY
COUNCIL TABLED THIS ITEM AT THEIR SEPTEMBER 3 MEETING;
SUBSEQUENTLY, THE APPLICANT REQUESTED TO TABLE ITEM TO THE
OCTOBER 1, 2013 CITY COUNCIL MEETING.)
4J. ZA13-080, PLAT REVISION FOR SOUTHLAKE TOWN SQUARE GARDEN
DISTRICT AND BROWNSTONES PHASE C ON PROPERTY DESCRIBED AS
LOT 24R AND LOTS 25-35, BLOCK 24, LOTS 1-16 AND LOT 38, BLOCK 25,
LOT 1, BLOCK 28, SOUTHLAKE TOWN SQUARE, BROWNSTONES AT
TOWN SQUARE, PHASE B, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND TRACT 2A5E, RICHARD EADS SURVEY,
ABSTRACT NO. 481, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
AND GENERALLY LOCATED ALONG PARK RIDGE BOULEVARD AND
EAST OF CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"DT" DOWNTOWN DISTRICT. SPIN #8. (CITY COUNCIL TABLED THIS ITEM
AT THEIR SEPTEMBER 3 MEETING; SUBSEQUENTLY, THE APPLICANT
REQUESTED TO TABLE ITEM TO THE OCTOBER 1, 2013 CITY COUNCIL
MEETING.)
4K. ORDINANCE NO. 480-641 (ZA13-043), 2ND READING, ZONING CHANGE AND
CONCEPT PLAN FOR 1833 OUR LANE ON PROPERTY BEING DESCRIBED
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AS TRACTS 2C11, 2C12 AND 2C13, W. MARTIN SURVEY, ABSTRACT NO.
1068, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
AT 1833, 1847 AND 1851 OUR LANE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF-1A"
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #5. (THE ITEM
WITHDRAWN BY THE APPLICANT.)
OPPPOVFn
A motion was made to approve the consent agenda as presented to include items 9A,
9B, 9C, 9D and 9E.
Motion:
Morris
Second:
Hill
Ayes:
Bledsoe, Hill, Morris, Muller, Schelling, Terrell, Williamson
Approved:
7-0
5. PUBLIC FORUM
Mr. Jarod Jensen, 107 Vermilion Court, thanked staff for assisting Fever United to
continue using the practice fields at St. Martins.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA13-071, SITE PLAN FOR LITTLE SUNSHINE'S PLAYHOUSE ON
PROPERTY DESCRIBED AS LOT 3R1, BLOCK 60, TIMARRON ADDITION
PHASE 5, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND
LOCATED AT 600 ZENA RUCKER ROAD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT
DISTRICT. SPIN #9. PUBLIC HEARING
TABLED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant representative Patrick Gaubert presented request and responded to questions
from Council.
Council discussed the request and provided the following comments to the applicant:
proposed landscaping —to replace Vitex with Nellie R. Stevens Holly (7-8 feet tall at
planting); location and access to dumpster, recommended fence be constructed of
wrought iron with cedar inlays and masonry columns; and building color to be tan and
not bright yellow.
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Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to table ZA13-071, site plan for Little Sunshine's Playhouse to the
October 1, 2013 City Council meeting.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Hill, Morris, Muller, Schelling, Terrell, Williamson
Approved:
7-0
6B. ORDINANCE NO. 1070, 2ND READING, APPROVE AND ADOPT THE
ANNUAL BUDGET FOR THE FISCAL YEAR 2014 AND APPROVE THE
REVISED BUDGET FIGURES FOR THE FISCAL YEAR 2013 AND MULTI-
YEAR CAPITAL IMPROVEMENTS PROGRAM. PUBLIC HEARING
APPROVED
Assistant City Manager Alison Ortowski presented items 613, 6C and 6D and was
available to answer questions from Council. Ms. Ortowski reviewed with Council the list
of budget questions compiled by staff.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Ordinance No. 1070, adopting the annual budget for
Fiscal Year 2014 and revised budget figures for the Fiscal Year 2013 and Multi -Year
Capital Improvements Program and the additional funding for the NOISE membership.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Hill, Morris, Muller, Schelling, Terrell, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2013;
APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2013, AND TERMINATING SEPTEMBER 30, 2014,
AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND
ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A
SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
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6C. ORDINANCE NO. 1071, 2ND READING, TAX LEVY ORDINANCE. PUBLIC
HEARING
APPROVED
This item was presented in conjunction with item 6B.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Tax Levy Ordinance No. 1071.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Hill, Morris, Muller, Schelling, Terrell, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30,
2014, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED,
AT THE RATE OF $0.462 PER ONE HUNDRED DOLLARS ($100.00)
ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF
JANUARY 1, 2013, TO PROVIDE REVENUES FOR THE PAYMENT OF
CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING
FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE
ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES
TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR
PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS
PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF
INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE;
AND DECLARING AN EFFECTIVE DATE.
6D. ORDINANCE NO. 1072, 2ND READING, APPROVE AN ORDINANCE OF THE
CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR A RESIDENTIAL
HOMESTEAD PROPERTY TAX EXEMPTION. PUBLIC HEARING
APPROVED
This item was presented in conjunction with item 6B.
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Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Ordinance No. 1072, providing for a residential
homestead property tax exemption pursuant to Fiscal Year 2014.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Hill, Morris, Muller, Schelling, Terrell, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR A
RESIDENTIAL HOMESTEAD PROPERTY TAX EXEMPTION; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PUBLICATION
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA)
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP13-006, MASTER SIGN PLAN FOR KING'S UNIVERSITY, LOCATED AT
2121 EAST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS.
OPPPOVFn
This item was approved with the consent agenda.
9B. SV13-017, VARIANCE TO SIGN ORDINANCE 704-F REGULATIONS FOR
COLT AVIATION, LOCATED AT 2819 EXCHANGE BOULEVARD,
SOUTHLAKE,TEXAS.
APPROVED
This item was approved with the consent agenda.
9C. APPROVE COMMUNITY SERVICES AGREEMENT WITH CALL A RIDE
SOUTHLAKE (CARS) FOR A PERIOD BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2016.
APPROVED
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This item was approved with the consent agenda.
9D. APPROVE COMMUNITY SERVICES AGREEMENT WITH SOUTHLAKE
COMMUNITY BAND FOR A PERIOD BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2016.
APPROVED
This item was approved with the consent agenda.
9E. APPROVE CONTRACT WITH TXU TO PROVIDE ELECTRIC SERVICES FOR
THE TERM OF NOVEMBER 2014 TO MAY 2018.
OPPPOVFn
This item was approved with the consent agenda.
10. OTHER ITEMS FOR DISCUSSION:
10A. SOUTHLAKE 2030 SUSTAINABILITY PLAN SCOPE.
APPROVED
Senior Director of Planning and Development Services Ken Baker informed Council that
to date they have developed and adopted 15 separate 2030 elements —consolidated
land use plan; north area plan; west sector plan; southeast sector plan, central sector
plan; FM 1938 and FM 1709 plan; State Highway 114 corridor plan; Crooked/Kimball
plan; economic development and tourism plan; wayfinding plan, water, wastewater and
drainage plan; public art plan; water conservation plan; and parks, recreation and open
space/community facilities (Bob Jones Nature Center) plan. Mr. Baker advised that the
mobility plan is scheduled for adoption later in the year, which leaves the sustainability
plan as the final element. Mr. Baker outlined the proposed schedule for the
sustainability plan:
• October 2013 — kick off proposed scope
• November -December 2013 — water resources/energy
• January -February 2014 — transportation built/natural environment
• March -April 2014 — community vitality/waste minimization
• May -June 2014 — economy/fiscal wellness
• June -September 2014 — SPIN, public hearings
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11. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 10:19 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
John C. Terrell
Mayor
ATTEST:
Alicia Richardson, TRMC
City Secretary
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