Item 4A (Joint Mtg Minutes)CITY OF
SOUTHLAKE
TEXAS
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD MEETING
AUGUST 5, 2013
LOCATION: Southlake Town Hall
1400 Main Street
Rooms 3C & 3D
Southlake, Texas 76092
PRESENT:
John Terrell
Mayor
Brandon Bledsoe
Mayor Pro Tern
Pamela Muller
Deputy Mayor Pro Tern
Southlake Parks Development, Vice President
Martin Schelling
City Council
Carolyn Morris
City Council
Southlake Parks Development Corporation, President
Randy Williamson
City Council
Southlake Parks Development Corporation member
Laura Hill
City Council
Southlake Parks Development Corporation member
Tina Wasserman
Parks and Recreation Board, Vice Chair
Southlake Parks Development Corporation member
Frances Scharli
Parks and Recreation Board
Sherry Berman
Parks and Recreation Board
Southlake Parks Development Corporation member
Chad Patton
Parks and Recreation Board
Tamara McMillan
Southlake Parks Development Corporation member
Gregg Formella
Parks and Recreation Board
ABSENT:
Jeff Medici Parks and Recreation Board
Lori Palmer Parks and Recreation Board
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Director of Community Services
Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of
Community Services Candice Edmondson, Director of Finance Sharen Jackson, City
Secretary Alicia Richardson and Deputy City Secretary Traci Riggs.
1. CALL TO ORDER
Mayor Terrell called the joint meeting of City Council, Southlake Parks Development
Corporation and Parks and Recreation Board to order at 5:36 p.m.
2. DISCUSS FUNDING FOR PARK DEVELOPMENT AND OPERATIONS
Chief Financial Officer Sharen Jackson presented item that included history of the
Southlake Parks Development Corporation, which included tax collection and allocation
of tax funds to build Southlake's park system. Ms. Jackson illustrated how the City of
Southlake has historically funded the costs of maintenance and operation of the park
system. To date, the City has collected $55,480,127 in sales taxes, which has been
utilized to fund the following Southlake Parks Development Corporation projects:
Bicentennial Park, Bob Jones Park, neighborhood, sports complex, Bob Jones Nature
Center, North Park, senior center, trails, other and joint use. Ms. Jackson advised that in
addition to use of Southlake Parks Development Corporation sales tax the City has
dedicated General Fund dollars to the development of the park system. Ms. Jackson
reviewed costs —equipment, materials and personnel —associated with operating the
parks system. She provided a chart that illustrated the operating costs for Fiscal Years
2009 through 2013 and the allocation of funding from the General Fund and Southlake
Parks Development Corporation sales tax.
In response to Council's direction at their June Retreat, staff reviewed the Southlake
Parks Development Corporation (SPDC) fund, debt service, taxes collected and future
projections to determine if there is an opportunity for SPDC to fund some of the
operational costs and maintain an appropriate fund balance. Staff is recommending the
SPDC in Fiscal Year 2014 fund $250,000 in park maintenance costs, which is
approximately 8%. The optimum goal is that SPDC will pick up 50% of the park
maintenance costs by year five. Ms. Jackson advised Council and board members that
staff would maintain the financial integrity of the fund.
Mayor Terrell asked if there were any objections to staff's recommendation. There were
no objections.
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, August 5, 2013
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3. ADJOURN
Mayor Terrell adjourned the meeting at 5:56 p.m.
John C. Terrell
Mayor
ATTEST:
Alicia Richardson, TRMC
City Secretary
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, August 5, 2013
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