2013-05-22 •
OFFICIAL MINUTES
May 22, 2013
Approved by the Southlake Library Board
et, 1- F UTH LAKE
Southlake Library Board Meeting:
May 22, 2013 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3C
Southlake, Texas
Members Present: Library Board members Sally Biersmith; Lori Burr; Kim Roberts;
Vice Chair Michelle Spradlin.
Members Absent: Chair Brenda Flores; Ayako Miyazaki; Cheri' Ross
Staff Members Present: Jen Tucker, Operations Manager
Guests: None.
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Vice Chair Spradlin at 6:10 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
Ms. Tucker gave an update on the Summer Reading Club. The kickoff was
Saturday, May 18, 2013 from 10am -1 pm. We had a record of 973 people
visit the Library. Ms. Pfledderer, Youth Librarian, signed up 629 people.
Ms. Pfledderer has visited seven schools and reached out to over 5,000
students. She is also visiting area preschools. We have 23 sponsors.
Briggs- Freeman / Sotheby's Realty donated $2,000 and FOSL has donated
$3,500. Programs are scheduled for every Thursday morning for the
younger children and generally every other Tuesday afternoon for the older
children. Storytimes remain the same. There is a craft every other
Monday afternoon and a movie matinee every Friday afternoon. All events
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
OFFICIAL MINUTES
May 22, 2013
Approved by the Southlake Library Board
are held on the3rd floor in the training rooms except the movie which is
shown in the Library.
Prize distributions remain the same as in years past. We will be giving
away iPads, bikes and many other wonderful prizes donated by our
generous sponsors.
Library Statistics -
Mr. McGeath will present the Library statistics at a later date.
B. Follow up Board and Commission Training Modules —
Most Board Members have finished the training modules.
Agenda Item 3A. Consider: Approval of the minutes from the February 27, 2013
Southlake Library Board meeting.
A motion was made and seconded to approve the minutes. The minutes from February
27, 2013 were approved by majority vote. There was no quorum for the March meeting
due to a location change. The April meeting was cancelled due to Texas Library
Association Annual Convention at the same time as the meeting.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:16 p.m.
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Library Sponsorships for Summer Reading Program —
Ms. Tucker gave an update on technology initiatives. We have added online
credit card payment ability through the Public Access Catalag. Customers
can now pay for fines and lost items through the Polaris catalog. We are still
unable to take credit /debit cards at the Circulation Desk. Customers with
higher balances like to pay from the convenience of home rather than have
the discussion at the Circulation Desk about the balance due.
The Library has met with the IT Department to discuss initiatives for the next
fiscal year. We would like iPads with the catalg software loaded so staff can
go out to the stacks and help customers find materials, check out materials
from the floor or go to schools and check out materials. We are also looking
at touch screen kiosks, making customizations to the catalog which have to
be done on the Polaris server and location mapping to show a customer
City of South lake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
• OFFICIAL MINUTES
May 22, 2013
Approved by the Southlake Library Board
where an item is located in the Library. An app for the mobile devices is
being reviewed in terms of a mobile app for the entire City.
We have a high demand for electronic materials. Freading is much more
economical than Overdrive, but both are being used. Overdrive has more use
than Freading which has more use than Zinio.
Ms. Tucker gave a summary of sponsors for the Summer Reading Club. The
Town Square management sent an email to businesses encouraging them to
be a part of the Summer Reading Club. Chick -fil -a is not a sponsor this year
as they are closed for renovation for the month of June and reopening under
new management.
Agenda Item No. 5B. Discussion: Texas Library Association Update.
The Annual Convention was last month in Fort Worth. Well over 5,000 librarians were
in attendance. Mr. McGeath is on the Public Library Standards committee. Ms. Tucker
and Mrs. Pfledderer are on programming committees.
Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
FOSL has sponsored Summer Reading Club again this year. Mrs. Roberts has become
the Treasurer. Mrs. Tubbesing (FOSL President) has managed the book selection for
the sale for years. Mrs. Malone (Library and FOSL staff member) has actively acquired
materials for the Library DVD collection.
Agenda Item No. 6. Adjournment.
Vice Chair Spradlin adjourned the meeting at 6:31 p.m.
/1 _a/OL_L
Michelle Spradlin, Vice Chair
OQ --- \.___--- ---
nnifer Tucker, Operations Manager, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation • Accountability • Commitment to Excellence ♦ Teamwork