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2013-09-10 SAC MeetingCITY OF SOUTH LAKE SENIOR ADVISORY COMMISSION MEETING: Tuesday, September 10, 2013 LOCATION: Senior Activities Center 307 Parkwood Dr Southlake, Texas 76092 TIME: 1:00 P.M. AGENDA: 1. Call to Order 2. Consent A. Approval of the August 13, 2013 regular Senior Advisory Commission meeting minutes 3. Discussion A. Guest Presentation — Fire Chief Mike Starr 4. Reports A. Metroport Meals on Wheels B. Call A Ride Southlake C. SPIN D. Senior Services Coordinator E. Southlake Senior Funding, Inc. F. City Manager's Office & Community Services G. Guest Schedule t•�r1film.7i1liil (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented. The Commission respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 6. Consider: A. Recommendation to City Council on the Community Services Agreement with Call A Ride Southlake City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — September 10, 2013 Page 2 of 2 B. Recommendation to City Council on the Community Services Agreement with Metroport Meals On Wheels 7. Adjourn A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, September 6, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. 11 �. ; • Alicia Richardson, TRMC ' City Secretary v •' yy If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY O F SOUTHLAKE Senior Advisory Commission Meeting: September 10, 2013 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary Marge Kyle; SAC members David Baltimore, Jean Boland, Louis Braun and Charlie Boyd Commission Members Absent: Beverly Blake Staff Members Present: Kari Happold, Deputy Director of Community Services: Soleila Phelps, Senior Services Coordinator; and Communications & Website Manager Pilar Schank Guests: Fire Chief Mike Starr and Deputy Fire Chief Wade Carroll Liaisons: MMOW representative Mary King and CARS representative Neal Perkins Public Forum: None 1. CALL TO ORDER Chairman McCauley called the meeting of the Senior Advisory Commission to order at 12:59 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. Chair McCauley read the consent agenda items into the record. 2A. APPROVAL OF THE MINUTES FROM THE AUGUST 13, 2013 REGULAR SENIOR ADVISORY COMMISSION. APPROVED There were no corrections to the minutes. A motion was made to approve the minutes of the August 13, 2013 meeting as submitted. Motion: Boland Second: Kyle City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork Senior Advisory Commission Minutes of the September 10, 2013 Page 2 of 4 Ayes: Baltimore, Boland, Boyd, Braun, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 7 -0 Motion Carried. 3. DISCUSSION: 3A. GUEST PRESENTATION — FIRE CHIEF MIKE STARR AND DEPUTY FIRE CHIEF WADE CARROLL Fire Chief Starr updated the Commission about fire department initiatives and answered questions. Deputy Chief Carroll was present to respond to questions from the Commission. 4. REPORTS 4A. METROPORT MEALS ON WHEELS MMOW representative Mary King distributed the MMOW monthly participation report and responded to questions. Leftover meals and "to go" meals will continue to be monitored and analyzed. 4B. CALL A RIDE SOUTHLAKE CARS representative Neal Perkins distributed the CARS monthly participation summary and reported an increase in ridership and CARS new location at DPS West facility. 4C. SPIN SPIN representative David Baltimore provided a SPIN report about SPIN activities and meetings. 4D. SENIOR SERVICES COORDINATOR Recreation coordinator Soheila Phelps reported new chairs were acquired for the Center and an informal committee will review needs for the Volunteer Interest Program with the volunteers already signed up. Other recent accomplishments and on -going programs and activities for the senior activity center were reported, including the new rolling Events Calendar and Senior Center Newsletter. 4E. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc., Board Director McCauley reported SSFI developments, including a joint sponsorship with MMOW for prizes for the 1 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 10, 2013 Page 3 of 4 Tuesday Bingo event, and SSFI's endeavor to secure contributions for SSFI to help supplement senior center field trips. 4F. CITY MANAGER'S OFFICE & COMMUNITY SERVICES Communications & Website Manager Pilar Schank distributed articles regarding Southlake's enhanced recycling services and reported on the upcoming 2013 Citizen satisfaction survey, which can be found at www. CityofSouthlake .com /citizensurvey and www.MvSouthlakeNews. Deputy Director Kari Happold updated the Commission on progress of the Community Recreation Center, construction of Bicentennial Park Phase II, and upcoming City events. 4G. GUEST SCHEDULE The Commission discussed moving the guest speaker schedule from the Senior Advisory Commission meeting to the congregate luncheon. Logistics of moving the guest presentation will be brainstormed and presented at a future meeting. Commission members discussed personally developing an email network group, not associated with the City and completely separate from the City, to notify Southlake seniors about illnesses, hospitalizations and deaths of local citizens, since the City may not disseminate or be a resource for such personal information. 5. PUBLIC FORUM Chair McCauley opened the public forum and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Chair McCauley closed the public forum. 6. CONSIDER Agenda Item 6A and 6B were considered together. 6A. RECOMMENDATION TO CITY COUNCIL ON THE COMMUNITY SERVICES AGREEMENT WITH CALL A RIDE SOUTHLAKE 6B. RECOMMENDATION TO CITY COUNCIL ON THE COMMUNITY SERVICES AGREEMENT WITH METROPORT MEALS ON WHEELS APPROVED Deputy Director Happold presented the proposed CARS and MMOW agreements and responded to questions. City of Southlake Values: Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 10, 2013 Page 4 of 4 A motion was made to approve the Agreements (CARS and MMOW) as presented. Motion: Baltimore Second: McCauley Ayes: Baltimore, Boland, Boyd, Braun, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 7 -0 Motion Carried. 7. ADJOURNMENT APPROVED A motion was made to adjourn the meeting. Motion: Boyd Second: Braun Ayes: Baltimore, Boland, Boyd, Braun, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 7 -0 Motion Carried. 211 ✓T Dick McCauley, Chair ari H'- • d, I. 'puty Director Community Services A tape recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork CITY OF SOUTHLAKE senior Advisory Commission Sign -in Sheet September 10, 2013 Senior Activ' • enter David Baltimore (Place 4) S' Beverly Blake (Place 9, Alt. 2) Jean Boland (Place 1) 41 Charles Boyd (Place 3) ?llr'✓ /e - cc� Louis Braun (Place 2) C/0 < Marge Kyle (Place 7, Sec) 7 .e �e /kte4 fr4 '‘ottc/ Richard McCauley (Place 6, Chair) Nancy Sporn (Place 5, Vice Chair) Afr- Vacant (Place 8, Alt 1) STAFF Kari Happold (cL_Solieta Phelps Pilar Schank GUESTS Neal Perkins CARS )71(A-4::7' ._.= ( MMOW ) %L A� . / � ._. Bernie McCauley (SSC) Fire Chief Mike Starr (Guest Speaker) Milton Blake