2013-09-05 P&Z MeetingCITY OF
SOUTH LAKE
TEXAS
PLANNING AND ZONING COMMISSION MEETING: SEPTEMBER 5, 2013
LOCATION: 1400 Main Street, Southlake, Texas 76092
Work Session — Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session — City Council Chambers of Town Hall
PLANNING AND ZONING COMMISSION WORK SESSION: 6:00 P.M.
1. Call to Order.
2. Recap of City Council's action and discussion on Planning & Zoning
recommended cases.
3. Discussion of all items on tonight's meeting agenda.
4. Adjournment.
REGULAR SESSION: 6:30 P.M. or immediately following the Planning and Zoning
Commission work session.
1. Call to Order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071. Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Reaular Session or at anv time durina the
meetinq that a need arises for the Planninq and Zoninq Commission to
seek advice from the City Attorney as to the posted subject matter of this
Planning and Zoning Commission meeting. Section 551.071: Consultation
with attorney.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Consider approval of the minutes for the Planning and Zoning Commission
meeting held on August 22, 2013.
4. Administrative Comments.
Planning & Zoning Commission Agenda
September 5, 2013
Page 1 of 3
CITY OF
SOUTHLRKE
TEXAS
CONSENT AGENDA:
5. Consider: Ordinance No. 480-PPPP, an amendment to the Comprehensive
Zoning Ordinance No. 480, as amended, as it pertains to private stables, including
the boarding of horses in areas other than the Agricultural District for the keeping
of grazing animals. The applicant has requested to table this item to the October
17, 2013 Planning and Zoning Regular Meeting.
REGULAR AGENDA:
6. Consider: ZA13-071, Site Plan for Little Sunshine Playhouse on property
described as Lot 3R1, Block 60, Timarron Addition Phase 5, City of Southlake,
Tarrant County, Texas; and located at 600 Zena Rucker Road, Southlake, Texas.
Current Zoning is "R -PUD" Residential Planned Unit Development District. SPIN
Neighborhood #9.
PUBLIC HEARING
7. Meeting Adjournment.
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 30, 2013,
by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551.
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Alicia Richardson, TRMC '���'•.
City Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary 48 hours in advance at 817-748-8016,
and reasonable accommodations will be made to assist you.
Planning & Zoning Commission Agenda
September 5, 2013
Page 2 of 3
CITY OF
SOUTHLAKE
TEXAS
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Planning and Zoning
Commission may conduct a private consultation with its attorney when the
Planning and Zoning Commission seeks the advice of its attorney concerning
any item on this agenda or on a matter in which the duty of the attorney to the
Planning and Zoning Commission under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter
551.
Planning & Zoning Commission Agenda
September 5, 2013
Page 3of3
"r
TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING SEPTEMBER 5, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town
Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Robert Hudson, D Todd Parrish, Michael Forman,
Shawn McCaskill, Kate Smith, Michael Springer and Daniel Kubiak
STAFF PRESENT: Deputy Director of Planning and Development Services, Dennis
Killough; Planner I, Lorrie Fletcher; Civil Engineer, Alex Ayala; and Commission
Secretary, Holly Blake
WORK SESSION:
Item No. 1 — Call to Order: Chairman Hudson called the work session to order at 6:00
p.m.
Item No. 2 — Recap of City Council's action and discussion on Planning & Zoning
recommended cases:
Item No. 3 — Discussion of all Items of Tonight's Meeting Agenda:
Item No. 4 — Work Session Adjourned: Chairman Hudson adjoumed the work session at
6:40 p.m.
Regular Session:
Agenda Item No. 1 — Call to Order: Chairman Hudson called the meeting to order at 6:30
p.m.
Agenda Item No. 2 — Executive Session: There was no Executive Session.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these exceptions, at the
end of the Regular Session or at any time during the meeting that a need arises
for the Planning and Zoning Commission to seek advice from the City Attorney as
to the posted subject matter of this Planning and Zoning Commission meeting.
Section 551.071: Consultation with attorney
B. Reconvene: Action necessary on items discussed in Executive Session.
Agenda Item No. 3 — Approval of Minutes: Motion to approve the minutes dated August
22, 2013
Planning and Zoning Commission Meeting Minutes — September 5, 2013
Page 1 of 4
Motion: Parrish
Second: Smith
Ayes: Forman, Parrish, McCaskill, Smith, Kubiak, and Hudson
Nays: None
Abstain: Springer
Approved: 6-0 -1
Agenda Item No. 4 — Administrative Comments. Dennis Killough reminded the
Commission of the 2030 Mobility Plan Meeting scheduled for September 10, 2013 at 5 pm
located in TH Training Room 3A and 3B.
CONSENT AGENDA:
Agenda Item No. 5 - Ordinance No. 480 -PPPP, an amendment to the Comprehensive
Zoning Ordinance No. 480, as amended, as it pertains to private stables, including the
boarding of horses in areas other than the Agricultural District for the keeping of grazing
animals. The applicant has requested to table this item to the October 17, 2013
Planning and Zoning Regular Meeting.
Motion to table Ordinance 480 -PPPP to the October 17, 2013 Planning and Zoning
Regular Meeting.
Motion: Parrish
Second: Smith
Ayes: Parrish, McCaskill, Kubiak, Forman, Smith, Springer and Hudson
Nays: None
Abstain: None
Approved: 7 -0-0
REGULAR AGENDA
Agenda Item No. 6 - ZA13 -071, Site Plan for Little Sunshine Playhouse on property
described as Lot 3R1, Block 60, Timarron Addition Phase 5, City of Southlake, Tarrant
County, Texas; and located at 600 Zena Rucker Road, Southlake, Texas. Current
Zoning is "R -PUD" Residential Planned Unit Development District. SPIN Neighborhood
#9.
Lorrie Fletcher, Planner I presented Item No. 6.
Randy Gaubert with Barclay Construction Group located at 2408 Scenic Court, Cedar
Hill, TX came forward.
Commissioner Forman asked if an alternate plan was available if the drainage issue
doesn't work out as planned.
Mr. Gaubert stated no.
Commissioner Forman advised Mr. Gaubert to work closely with staff regarding the
Planning and Zoning Commission Meeting Minutes — September 5, 2013
Page 2 of 4
drainage because he can see it being an issue with Council.
Lynn Kadleck with Kadleck & Associates located at 2000 N Central Expressway, Plano,
TX came forward. Mr. Kadleck stated that he has been working closely with Alex Ayala
and all items will be addressed and prepared for City Council.
Chairman Hudson asked if the drainage was going to come from the north and how
does it get to this ditch now.
Mr. Kadleck stated that there is an existing pipe stubbed into the north side of the
property that drains property from the north as well as a surface drainage that comes
from a curb opening in the existing ditch. A new pipe will run from the existing to the
existing on Zena Rucker Road.
Chairman Hudson asked if the service drainage on the property would go to the storm
drain.
Mr. Kadleck stated that they will be constructing a curb inlet at the southeast corner of
the parking lot.
Commissioner Kubiak asked about the drop off and pick up zone.
Mr. Kadleck stated that the TIA study shows sufficient flow of traffic.
Commissioner Smith asked about the white vinyl fencing and where it would be located.
Mr. Gaubert stated that it will be located on the east and west side surrounding the play
areas.
Chairman Hudson asked why vinyl fencing.
Mr. Gaubert stated that this is an owner preference based on other Little Sunshine
Playhouses. It will look newer longer and is more durable.
Commissioner Smith mentioned that Timarron is very particular about the fencing within
the subdivision and even though it does not apply here, maybe it should be taken into
consideration.
Chairman Hudson suggested wrought iron with masonry columns.
Civil Engineer came forward and stated that all drainage issues will be addressed
during further meetings with Alex Ayala, Civil Engineer.
Chairman Hudson asked about the variance for the 6 parking spaces.
Mr. Kadleck stated additional parking is needed for the site. Surrounding business' do
not like to share parking spaces.
Planning and Zoning Commission Meeting Minutes — September 5, 2013
Page 3 of 4
Commissioner Smith asked about the stacking depth variance.
Mr. Kadleck stated that due to the shape of the site a variance is needed for the 4 -ft.
that is specified by ordinance.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA13 -071 subject to Site Plan Review Summary No. 3, dated August
29, 2013; noting the Staff Report dated August 30, 2013; granting the variances as
presented with respect to the six (6) parking spaces in the north bufferyard as well as
the stacking depth for the two (2) driveways. Also noting the applicant's willingness to
consider alternate fencing, specifically wrought iron with masonry columns or perhaps
other fencing options they may bring to City Council for consideration.
Motion: Parrish
Second: Smith
Ayes: Parrish, McCaskill, Kubiak, Forman, Smith, Springer and Hudson
Nays: None
Abstain: None
Approved: 7 -0-0
Agenda Item 7— Meeting Adjournment. The meeting adjourned at 6:56 p.m.
Robert udson
ATTEST: Chairman
Holly Blake
Commission Secretary
Planning and Zoning Commission Meeting Minutes — September 5, 2013
Page 4 of 4
Commissioner Smith asked about the stacking depth variance.
Mr. Kadleck stated that due to the shape of the site a variance is needed for the 4 -ft.
that is specified by ordinance.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA13 -071 subject to Site Plan Review Summary No. 3, dated August
29, 2013; noting the Staff Report dated August 30, 2013; granting the variances as
presented with respect to the six (6) parking spaces in the north bufferyard as well as
the stacking depth for the two (2) driveways. Also noting the applicant's willingness to
consider alternate fencing, specifically wrought iron with masonry columns or perhaps
other fencing options they may bring to City Council for consideration.
Motion: Parrish
Second: Smith
Ayes: Parrish, McCaskill, Kubiak, Forman, Smith, Springer and Hudson
Nays: None
Abstain: None
Approved: 7 -0-0
Agenda Item 7- Meeting Adjournment. The meeting adjourned at 6:56 p.m.
Robert udson
ATTEST: Chairman
'((0/1
Holly Blake
Commission Secretary
Planning and Zoning Commission Meeting Minutes — September 5, 2013
Page 4 of 4