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Item 4E4E-1 CITY OF SOUTHLAKE MEMORANDUM August 28, 2013 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Consider approval of a request from the Polycystic Kidney Disease Foundation North Texas Chapter to display event sponsor vehicles on public property Action Requested: City Council consideration of a request from the Polycystic Kidney Disease (PKD) Foundation North Texas Chapter to display event sponsor vehicles on public property for fundraising purposes in conjunction with the annual PKD Walk & 5K Run. Background Information: Each year the PKD Walk & 5K Run is held in Rustin Park in September. The PKD North Texas Chapter is requesting approval to display two event sponsor vehicles in the parking lot in front of the Rustin Park Pavilion for one 24-hour time period during the weekend of the event. The two vehicles will be legally parked in parking spaces (not up on the sidewalk). The purpose of the display of vehicles is a fundraiser for the PKD Foundation, and is linked to the annual PKD Walk event to be held on Saturday, September 21 in Rustin Park. The event requires a Mass Gathering Permit and permission from the Department of Public Safety to close Fountain Place directly in front of the Rustin Pavilion. Director Tribble has recommended to the PKD North Texas Chapter that they request a SUP prior to next year's event, and all future year's events, if the desire is to display event sponsor vehicles on public property for fundraising purposes. Financial Considerations: N/A Strategic Link: N/A City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E - 2 Shana Yelverton, City Manager City Council Meeting Date — September 3, 2013 Page 2 Citizen Input/ Board Review: City Council consideration at the September 3, 2013 meeting. Legal Review: N/A Alternatives: Alternatives may include: ■ City Council approval as presented ■ City Council approval with modifications as desired ■ City Council decision not to approve Supporting Documents: Map showing locations for display of sponsor vehicles Staff Recommendation: City Council consideration of a request from the Polycystic Kidney Disease (PKD) Foundation North Texas Chapter to display event sponsor vehicles on public property for fundraising purposes in conjunction with the annual PKD Walk & 5K Run. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork V 0 J 4� V L CL r O L O s _10