Item 4BItem 413
CITY OF
SOUTHLAKE
MEMORANDUM
(August 20, 2013)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award construction contract for FM 1938 Phase 2 Utility
Relocation Project to Wilson Contractor services, LLC in the
amount of $1,845,378
Action
Requested: Award construction contract for the FM 1938 Phase 2 Utility
Relocation Project to Wilson Contractor services, LLC in the
amount of $1,845,378.
Background
Information: The FM 1938 Phase II Roadway Expansion Project from FM 1709
to the Randol Mill Bend will require relocating water and sanitary
sewer. The Texas Department of Transportation (TxDOT) requires
public infrastructure owned by the cities be relocated from
underneath the proposed FM 1938 pavement to the parkways.
The cities of Southlake and Keller have agreed to combine this
effort in order to expedite the design and construction prior to the
commencement of the FM 1938 Phase II construction. An Inter
local Agreement (ILA) with the City of Keller for this project was
approved by the Southlake City Council and the Keller City Council
on June 17, 2013 and on July 2, 2013, respectively. The City of
Southlake shall construct approximately 11,000 linear feet of water
and 5,400 linear feet of sanitary sewer. The City of Keller will
relocate approximately 3,800 linear feet of water lines.
Wilson Contractor Services, LLC was the lowest bidder of two (2)
bids submitted. Following is the breakdown of the bids for the
relocation of water and sanitary sewer along the FM 1938 Phase 2
corridor:
BIDDER BID AMOUNT
Wilson Contractor Services, LLC $1,845,378.00
Circle C Construction Company $3,067,241.50
The ILA defines the costs and the terms of reimbursement
associated with the combined effort of the two cities. The project
cost breakdown for each City is as follows:
Item 413
Wilson Bid Price
City of Keller Participation
City of Southlake Total
$1,845,378.00
- $298,574.93
$1,546,803.67
In the event there are additional costs for construction, the cities
agree to pay their respective portion as outlined in the ILA.
Wilson Contractor Services, LLC was the low bidder and is
recommended to be awarded the contract for this project. The City
of Southlake has successfully completed various projects
throughout the City with Wilson Contractor Services, LLC. A
recommendation letter has been prepared and included with this
request.
Financial
Considerations: This project is being funded from the Capital Improvement Program
Utility Fund. The original approved budget was $930,000 which
was approved between 2007 and 2009 Capital Improvements
Program budgets for the extension of the 12-inch water line
between FM 1709 and the Randol Mill bend as a system
improvement. The original scope of the funding only included the
installation of the 12-inch water line. Design of the roadway
expansion project provided additional information regarding the
need for the relocation and addition of other utilities prior to the
expansion of the roadway.
As part of the FM1938 project, TxDOT requires all utilities to be
relocated from underneath proposed pavement to the parkways
within the newly acquired right of way. The relocation of the
existing water and sanitary sewer lines requires additional funding
which has been allocated from remaining funds after the completion
of the following projects:
• 8-inch water line along North Kimball Avenue from Dove Road
to the City Limit (00031)
• 8-inch sewer line for the Heatherwood Neighborhood Sewer
Project (00025)
• 20-inch water line along SH 114, Town Hall to North White
Chapel Blvd. (00023)
• Land purchase adjacent to TW King Pump Station #2 (00046)
Strategic Link: The construction of the FM 1938 Phase II Utility Relocation Project
links to the city's strategy map relative to the focus areas of
Infrastructure, Performance Management and Service Delivery by
Item 413
investing to provide and maintain high quality public assets and
improve performance of delivery and operational processes.
The Critical Business Outcome that is met by the construction of
these improvements is CB05: Optimize resources through
collaboration and partnerships to reduce costs and add service
value.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny this request.
Supporting
Documents: Location Map
Bid Tabulation
Recommendation Letter
Staff
Recommendation: Award construction contract for the FM 1938 Phase 2 Utility
Relocation Project to Wilson Contractor services, LLC in the
amount of $1,845,378.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cheryl Taylor, P.E., City Engineer
Alejandra Ayala, P.E., Civil Engineer
City of Southlake Texas Project Manager: Cheryl Taylor, P.E. Bidder
Project Water and Sanitary Sewer Relocation from FM 1938
City Project Guarantee: BB -Bid Bond CC -Cashiers Chk CTC-Cert Chl
Addenda Acknowledge
Wilson Contractor Services, LLC
107 Bel Ave
Denton, TX 76201
BB
YES
William J Schultz Inc dba
Circle C Construction Company PO Box
40328
Fort Worth, TX 76140
BB
YES
Bldfist
Item No,
Description
Specification Section No.
Unit of
Measure
Bid Quantity
Unit Price
Bid Value
unit Price
Bid Value
Part 1- Traffic Control
Traffic Control
EA
1
$ 9,500.00
$ 9,500.00
$ 45,000.00
$ 45,000.00
I
Sub -Total Part 1
S 9,500.00
Sub -Total Part 1
S 45 000.00
Part 2 -Mobilization
Mobilization
EA
EA
1
$ 66,701.00
$ 66,701.00
$ 100,000.00
$ 100,000.00
I
Sub -Total Part 2
$ 66 701.00
Sub -Total Part 2
$ 100 000.00
I
2
3
4
5
Part 3 - Water Lane Improvements (Southlake)
Pipe -Pressure-12"PVC -By Open Cut
Pipe - Pressure - 8" PVC - By Open Cut
Pipe -Pressure-6"PVC -By Open Cut
Pipe-Pressure-12 PVC incl. 24" Steel Casing -By Open Cut
20" X 12" Tapping Sleeve & 12" Gate Valve
12" Resilient Seat - Gate Valve - w/ Box
8" Resilient Seat - Gate Valve - w/ Box
6" Resilient Seat - Gate Valve - w/ Box
12" Cut -In Gate Valve
1" Combo Air & Vacuum Release
Pipe Fittings
Fire Hydrant
Remove existing Plug
1" Service Tap
1" Service
1"Water Meter&Box
Remove&Dispose Gate Valve
Remove&Dispose Butterfly Valve
Remove& Dispose Fire Hydrant
Cut& Plug Existing Water Line
12" WE - Abandon in Place
6" WE - Abandon in Place
4" WE - Abandon in Place
Remove 6" Water Line
Trench Safety System 5 Foot Depth
Fill Material - Ballast Stone
Concrete -TypeE
Topsoil
Grass- Hydromulch Seeding
Storm Water Pollution Prevention Plan
Concrete Pavement Repair
Asphalt Pavement Repair
Concrete Driveway repair
Asphalt Driveway Repair
Temporary Water Services
LF
LF
LF
LF
EA
EA
EA
EA
EA
EA
TON
EA
EA
EA
LF
EA
EA
EA
EA
EA
LF
LF
LF
LF
LF
CY
CY
CY
SY
LS
SF
SF
SF
SF
LS
4652
2070
104
278
1
34
13
16
1
1
10
17
2
4
43
4
26
1
5
28
1098
2621
885
160
7104
100
100
100
5301
1
408
3391
237
104
1
$ 36.00
$ 32.20
$ 109.70
$ 105.15
$ 5,100.00
$ 2,195.00
$ 1,325.00
$ 1,005.37
$ 3,975.00
$ 4,300.00
$ 4,450.00
$ 2,556.00
$ 200.00
$ 420.00
$ 15.20
$ 525.00
$ 400.00
$ 600.00
$ 500.00
$ 420.00
$ 1.50
$ 0.50
$ 2.50
$ 20.00
$ 0.50
$ 60.00
$ 147.00
$ 36.00
$ 0.80
$ 10,800.00
$ 19.25
$ 23.47
$ 19.25
$ 23.47
$ 2,400.00
$ 167,472.00
$ 66,654.00
$ 11,408.80
$ 29231.70
$ 5,100.00
$ 74,630.00
$ 17225.00
$ 16,085.92
$ 3,975.00
$ 4,300.00
$ 44,500.00
$ 43,452.00
$ 400.00
$ 1,680.00
$ 653.60
$ 2,100.00
$ 10,400.00
$ 600.00
$ 2,500.00
$ 11,760.00
$ 1,647.00
$ 1,310.50
$ 2,212.50
$ 3,200.00
$ 3,552.00
$ 6,000.00
$ 14,700.00
$ 3,600.00
$ 4240.80
$ 10,800.00
$ 7,854.00
$ 79,586.77
$ 4,562.25
$ 2,440.88
$ 2,400.00
$ 85.00
$ 81.00
$ 70.00
$ 350.00
$ 5,000.00
$ 2,000.00
$ 1,500.00
$ 850.00
$ 6,500.00
$ 5,000.00
$ 6,500.00
$ 3,500.00
$ 1,000.00
$ 600.00
$ 22.00
$ 800.00
$ 300.00
$ 1,500.00
$ 800.00
$ 2,000.00
$ 7.00
$ 5.00
$ 5.00
$ 5.00
$ 1.00
$ 25.00
$ 125.00
$ 15.00
$ 5.00
$ 15,000.00
$ 9.00
$ 7.50
$ 9.00
$ 7.50
$ 42,500.00
$ 395,420.00
$ 167,670.00
$ 7280.00
$ 97,300.00
$ 5,000.00
$ 68,000.00
$ 19,500.00
$ 13,600.00
$ 6,500.00
$ 5,000.00
$ 65,000.00
$ 59,500.00
$ 2,000.00
$ 2,400.00
$ 946.00
$ 3200.00
$ 7,800.00
$ 1,500.00
$ 4,000.00
$ 56,000.00
$ 7,686.00
$ 13,105.00
$ 4,425.00
$ 800.00
$ 7,104.00
$ 2,500.00
$ 12,500.00
1,500.00
$ 26,505.00
$ 15,000.00
$ 3,672.00
$ 25,432.50
$ 2,133.00
$ 780.00
$ 42,500.00
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
Sub -Total Part 3
$ 662,234.72
Sub -Total Part 3
$ 1,153,258.50
Part 4 - Water Lane Improvements (Keller)
Pipe -Pressure-12"PVC -By Open Cut
Pipe - Pressure - 8" PVC - By Open Cut
Pipe -Pressure-6"PVC -By Open Cut
12" Resilient Seat - Gate Valve - w/ Box
8" Resilient Seat - Gate Valve - w/ Box
6" Resilient Seat - Gate Valve - w/ Box
1" Combo Air & Vacuum Release
Pipe Fittings
Fire Hydrant
Remove Existing Plug
1" Service Tap
1" Service
1" Water Meter & Box
Remove&Dispose Gate Valve
Remove & Dispose Fire Hydrant
Cut & Plug Existing WaterLine
12" WE - Abandon in Place
6" WE - Abandon in Place
4" WE - Abandon in Place
'French Safety System 5 Foot Depth
Fill Material - Ballast Stone
Concrete -TypeE
Topsoil
Grass- Hydromulch Seeding
Storm Water Pollution Prevention Plan
Concrete Pavement Repair
Asphalt Pavement Repair
Concrete Driveway Repair
Asphalt Driveway Repair
Curb and Gutter
Concrete Sidewalk
Ternporary Water Service
LF
LF
LF
EA
EA
EA
EA
TON
EA
EA
EA
LF
EA
EA
EA
EA
LF
LF
LF
LF
CY
CY
CY
SY
LS
SF
SF
SF
SF
LF
SF
LS
__-_-
94
304
1?
-
10
1
4
9
1
_,
43
3
9
2
11
1,040
1,090
957
3,730
100
100
100
3,030
1
496
650
41
154
140
560
1
$ 36.00
$ 56.70
$ 35.80
$ 2,195.00
$ 1,325.00
$ 1,005.37
$ 4,500.00
$ 3,500.00
$ 2,556.00
$ 200.00
$ 420.00
$ 15.20
$ 525.00
$ 400.00
$ 500.00
$ 420.00
$ 1.50
$ 0.50
$ 2.50
$ 0.50
$ 60.00
$ 147.00
$ 36.00
$ 0.80
$ 3,800.00
$ 19.25
$ 23.47
$ 19.25
$ 23.47
$ 14.00
$ 5.00
$ 1,900.00
$ 116,352.00
$ 5,329.80
$ 10,883.20
$ 26,340.00
$ 2,650.00
$ 10,053.70
$ 4,500.00
$ 14,000.00
$ 23,004.00
$ -
$ 1260.00
$ 653.60
$ 1,575.00
$ 3,600.00
$ 1,000.00
$ 4,620.00
$ 1,560.00
$ 545.00
$ 2,392.50
$ 1,865.00
$ 6,000.00
$ 14,700.00
$ 3,600.00
$ 2,424.00
$ 3,800.00
$ 9,548.00
$ 15255.50
$ 789.25
$ 3,614.38
$ 1,960.00
$ 2,800.00
$ 1,900.00
$ 90.00
$ 85.00
$ 70.00
$ 2,000.00
$ 1,500.00
$ 800.00
$ 5,000.00
$ 6,500.00
$ 4,500.00
$ 1,000.00
$ 600.00
$ 22.00
$ 800.00
$ 300.00
$ 800.00
$ 2,000.00
$ 7.00
$ 5.00
$ 5.00
$ 1.00
$ 25.00
$ 120.00
$ 15.00
$ 5.00
$ 5,000.00
$ 9.00
$ 7.00
$ 9.00
$ 7.50
$ 25.00
$ 7.00
$ 25,000.00
$ 290,880.00
$ 7,990.00
$ 21280.00
$ 24,000.00
$ 3,000.00
$ 8,000.00
$ 5,000.00
$ 26,000.00
$ 40,500.00
$ 1,000.00
$ 1,800.00
$ 946.00
$ 2,400.00
$ 2,700.00
$ 1,600.00
$ 22,000.00
$ 7280.00
$ 5,450.00
$ 4,785.00
$ 3,730.00
$ 2,500.00
$ 12,000.00
$ 1,500.00
$ 15,150.00
$ 5,000.00
$ 4,464.00
$ 4,550.00
$ 369.00
$ 1,155.00
$ 3,500.00
$ 3,920.00
$ 25,000.00
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
29
30
13228
31
$uh-"Iota) Part 4
$298,57,. 93
Sub -Total Part 4
$ 559 49.00
Part 5 - Sanitary Sewer Improvements
10" PVC - By Open Cut
LF
977
s a6so
$ 4s,43oso
$ 91.00
$ 88,907.00
1
CITY OFFORT WORTH
STMOARO WNSIRUGHON SPECIFICATION DOCUMENTS SARITAC MNEL DRAINAGEIMPROVEMENTS
Form Revi 20120120 CITY PROJECT No. m4E4(Unit 2)
City of Southlake Texas Project Manager: Cheryl Taylor, P.E. Bidder
Project Water and Sanitary Sewer Relocation from FM 1938
City Project Guarantee: BB -Bid Bond CC -Cashiers Chk CTC-Cert Chl
Addenda Acknowledge
Wilson Contractor Services, LLC
107 Bel Ave
Denton, TX 76201
BB
YES
William J Schultz Inc dba
Circle C Construction Company PO Box
40328
Fort Worth, TX 76140
BB
YES
BidUA
Item No.
Description
Specification Section No.
Unit of
Measure
Bid Quantity
Unit Price
Bid Value
Unit Price
Bid Value
2
inSteel Casing - By Other than Open U
10" PVC in 18" Steel Casing - By Open Cut
8" PVC - By Open Cut
8" PVC in 15" Steel Casing - By Open Cut
6" PVC - By Open Cut
5' Dia SS Manhole
5' Dia Drop SS Manhole
4' Dia SS Manhole
5' Dia MH Extra Depth (> 10' depth)
5' Dia Drop MH Extra Depth (> 10' depth)
Pot Hale
Cut & Plug
Remove SS Manhole
10" SS -Abandon in Place
8" SS - Abandon in Place
6" SS - Abandon in Place
Pre Construction TV Inspection
Post Construction TV Inspection
Manhole Vacuum Testing
4" Services
Sanitary Sewer Tap
Trench Safety System 5 Foot Depth
Fill Material - Ballast Stone
Concrete - Type E
Topsoil
Grass-Hydromulch Seeding
Storm Water Pollution Prevention Plan
Concrete Pavement Repair
Asphalt Pavement Repair
Gravel Drivevay Repair
Concrete Sidewalk
LF
LF
LF
LF
EA
EA
EA
VF
VF
EA
EA
EA
LF
LF
LF
LF
LF
EA
LF
EA
LF
CY
CY
CY
SY
LS
SF
SF
SF
SF
178
3,326
536
30
23
5
1
41
10
2
36
17
1,020
395
1,270
3,313
5,354
29
149
10
5,179
100
100
100
3,210
1
1,373
6,540
34
7,379
$ 229.20
$ 105.25
$ 34.25
$ 86.00
$ 58.75
$ 4,200.00
$ 4,500.00
$ 2,390.00
$ 131.00
$ 140.00
$ 1,000.00
$ 180.00
$ 850.00
$ 1.00
$ 2.50
$ 1.00
$ 0.80
$ 0.80
$ 130.00
$ 23.30
$ 580.00
s 2.00
S 60.00
S 147.00
$ 36.00
$ 0.80
$ 7,000.00
$ 31.75
$ 32.38
$ 47.00
$ 5.00
$ 69,906.00
$ 18,734.50
$ 113,915.50
$ 46,096.00
$ 1,762.50
$ 96,600.00
$ 22,500.00
$ 2,390.00
$ 5,371.00
$ 1,400.00
$ 2,000.00
$ 6,480.00
$ 14,450.00
$ 1,020.00
$ 987.50
$ 1270.00
$ 2,650.40
$ 4283.20
$ 3,770.00
$ 3,471.70
$ 5,800.00
$ 10,358.00
$ 6,000.00
$ 14,700.00
$ 3,600.00
$ 2,568.00
$ 7,000.00
$ 43,592.75
$ 211,765.20
$ 1,598.00
$ 36,895.00
$ 450.00
$ 90.00
$ 87.00
$ 350.00
$ 70.00
$ 5,000.00
$ 6,000.00
$ 4,000.00
$ 180.00
$ 200.00
$ 1,500.00
$ 2,000.00
$ 800.00
$ 7.00
$ 5.00
$ 5.00
$ 5.00
$ 3.00
$ 150.00
$ 25.00
$ 500.00
$ 1.00
$ 25.00
$ 125.00
$ 15.00
$ 5.00
$ 5,000.00
$ 9.00
$ 7.50
$ 5.00
$ 8.00
$ 137250.00
$ 16,020.00
$ 289,362.00
$ 187,600.00
$ 2,100.00
$ 115,000.00
$ 30,000.00
$ 4,000.00
$ 7,380.00
$ 2,000.00
$ 3,000.00
$ 72,000.00
$ 13,600.00
$ 7,140.00
$ 1,975.00
$ 6,350.00
$ 16,565.00
$ 16,062.00
$ 4,350.00
$ 3,725.00
$ 5,000.00
$ 5,179.00
$ 2,500.00
$ 12,500.00
$ 1,500.00
$ 16,050.00
$ 5,000.00
$ 12,357.00
$ 49,050.00
$ 170.00
$ 59,032.00
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
i9
20
21
22
23
24
25
26
27
z8
z9
3o
31
32
Sub -Total Part 5
$80.1 65.'5
Sub -Total Part 5
$ 1,192,724.0.
Bid Summary
Base Bid
Part 1- Traffic Control
$ 9,500.00
$ 66,701.00
$ 662,234.72
$ 298,57493
$ 808365.75
$ 45,000.00
$ 100,000.00
$ 1,153,258.50
$ 559,449.00
$ 1,192,724.00
Part 2 - Mobilization
Part 3 - Water Line Improvements, (City of Southlake
Part 4 - Water Line Improvements(City of Keller
Part 5 - Sanitary Sewer Improvement!
Total Base Bid
$ 1,845,376.40
Total Base Bid
$ 3,050,431.50
Alternate Bid
Deductive Alternate Bid
Total Deductive Alternate Bid
Additive Alternate Bid
Total Additive Alternate Bid
Total Bid I S 1,845,376.40 Total Bid 1 $ 3,050,431.50
CITY OFFORT WORTH
STMOARO CONSIRUGHON SPECIFICATION DOCUMENTS MRITAC MNEL DRAINAGEIMPROVEMENTS
Form Revi 20120120 CITY PROJECT N. m484(Unit 2)
,'L. Systems
July 31, 2013
City of Southlake
1400 Main Street, Suite 320
Southlake, TX 76092
Attn: Cheryl Taylor, PE
Re: Bid Recommendation
Water and Sanitary Sewer Relocations for FM 1938
Dear Mrs. Taylor,
TranSystems
500 W 71h Street
Suite 1100
Fort Worth, TX 76102
Tel 817.339.8950
Fax 817.336.2247
www.transystems.com
TranSystems has reviewed the bids on the above referenced project. From the two received bids,
Wilson Contractor Services, LLC submitted the lowest bid of $1,845,376.40 for the utility work to be
performed under this contract.
To our knowledge, Wilson Contractor Services, LLC has submitted the appropriate documentation
with their bid. This information includes but not limited to, the items below:
1. Specification book with completed proposal section
2. Bid Bond
TranSystems has spoken with city staff about their experience using Wilson Contractor Services
and received favorable reports. TranSystems did not contact outside references based on the
information received from city staff. Based on the above information, TranSystems recommends
award of this contract to Wilson Contractor Services, LLC as the successful low bidder on this
project.
TranSystems appreciates the opportunity to work with the City of Southlake. Please contact me or
Mike Brown if you have any questions.
Sincerely,
TranSystems Corporation Consultants
Michael Hobbs, PE
Project Engineer
G:AFW07\0501\Specs\Water and Sewer - Final\FM 1938 Water and Sewer Recommendation letter.doc