2013-05-13 13 ' CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: May 13, 2013
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman John Slocum, Vice
Chairman Tina Wasserman, Secretary Sherry Berman and Board Members Elaine Cox, Gregg
Formella, Lori Palmer and Chad Patton
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director Kari
Happold and Assistant to the Director Stacey Udoni
1. CALL TO ORDER
Chairman Slocum called the meeting of the Parks and Recreation Board to order at
6:18 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with one
motion. Chairman Slocum read the consent agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 8, 2013 REGULAR SOUTHLAKE PARKS
AND RECREATION BOARD MEETING.
A correction was made to the minutes on Page 1 to show Board member Wasserman
"seconded" the motion.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Board members Berman and Formella were absent at the April 8, 2013 meeting. A copy of the
attendance log was distributed in the meeting packets.
APPROVED
A motion was made to approve the Consent Agenda to accept the minutes and excuse
the absences.
Motion: Wasserman
Second: Patton
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: Berman and Formella (absent April 8, 2013 meeting)
City of Southlake Values:
Integrity • Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
2A -1
Minutes of the May 13, 2013 Parks Board Meeting
Page 2 of 5
Vote: 5 -0 -2
Motion Carried.
3. PUBLIC FORUM
Chairman Slocum opened the public forum and asked for anyone wishing to speak to
come forward. There being no one wishing to speak, Chairman Slocum closed the
public forum.
Agenda Item Number 5D was considered next, out of the regular agenda sequence.
5D. SOUTHLAKE UNITED CRICKET CLUB FIELD USAGE REQUEST
Director of Community Services Chris Tribble introduced the request.
Dr. Sandeep G111,1208 Golden Gate Drive, Southlake, representing the Southlake
United Cricket Club, was present and spoke in support of a request for field space year -
round on Sundays possibly at Bob Jones Park for the cricket club as he responded to
Board questions.
The president and chairman of the North Texas Cricket Association (NTCA) were also
present in the audience but did not address the Park Board.
The Park Board will consider this item at the next meeting.
4. CONSIDER:
4A. RECOMMENDATION ON PROPOSED PARK DEDICATION FOR RIDGEVIEW II
DEVELOPMENT
Director of Community Services Chris Tribble presented the proposal. The park
dedication requirements for the Ridgeview II, a 41 residential lot subdivision located at
585 -725 Davis Boulevard (FM 1938), requires 1.025 acres of park land or a payment of
$123,000 in park dedication fees to satisfy the park dedication requirement
To satisfy the park dedication requirements, the developer proposed providing 2.69
acres of private neighborhood park land to be maintained in perpetuity by the
homeowners association, and installation of private park amenities (2 park benches and
2,630 LF of 5' wide concrete trail). A credit for future park development was also
requested by the developer.
Curtis Young, Sage Group and Tom Matthews, Four Peaks -RM, Inc., architect and
developer for Ridgeview II, were present. Mr. Young gave an overview of the entire
project and explained the current proposal as he responded to questions regarding trails
and features of the proposed park land.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A -2
Minutes of the May 13, 2013 Parks Board Meeting
Page 3 of 5
The Board discussed the proposal, suggesting the addition of a loop trail in the open
space area would be a nice feature as trails remain a top priority on citizen surveys. The
Board evaluated the 2.69 acres of park space proposed by the developer and
concluded about 1.91 acres of open space to be viable park land. The Board
determined to value the proposed park land of 2.69 acres, the two benches and 2,630
LF of trails, at $61,500 and grant the developer a maximum 50% credit ($61,500)
against the required park dedication fee of $123,000.
APPROVED
A motion was made to recommend the acceptance of park dedication for Ridgeview 11
development of 2.69 acres of private park land, (2) park benches and 2,630 LF of 5'
paved concrete trail at the value of $123,000, and payment of $61,500 in park
dedication fees.
Motion: Wasserman
Second: Palmer
Ayes: Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays: Berman (Desired developer to provide more trails than Xs-mile proposed in Block C
because trails are highly ranked on citizen surveys and consider it a missed opportunity
not to request them; favored adding trail in the open space in Block B with connections
at Lots 21/22 or 23/24.)
Abstain: None
Vote: 6 -1
Motion Carried.
5. DISCUSSION:
5A. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS
Deputy Director of Community Services Kari Happold reviewed participation statistical
reports for each of Southlake's youth athletic associations. Individual presentations
were made by representatives from each sport association.
Rob Winter Southlake Baseball Association (SBA), 1021 Merlow Drive, Southlake
Kevin Cox Southlake Carroll Lacrosse Association (SCLA), 718 Edward Court,
Southlake
Adam Buczek Grapevine Southlake Soccer Association (GSSA), 1203 Kingbury Drive,
Southlake and GSSA President Melissa Edwards
David Spuria Southlake Girls Softball Association (SGSA), 1880 Randol Mill Drive,
Southlake
Mike Holiday Dragon Youth Football (DYF), 1760 Sleepy Hollow Court, Southlake
Staff was directed to revise how Select and recreation league participants for softball
league are listed in the reports.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
2A -3
Minutes of the May 13, 2013 Parks Board Meeting
Page 4 of 5
5B. PARKS AND RECREATION REPORT
Deputy Director of Community Services Kari Happold and Recreation Superintendent
Steve Moore presented a comprehensive report and responded to questions.
Staff was asked to revisit the issue about non - Southlake residents participating in City -
offered sports programs.
5C. CONSTRUCTION MANAGEMENT REPORT
The monthly Construction Management Report included in the meeting packet was
reviewed by Director Tribble as he responded to questions related to Bicentennial Park
construction.
5E. SOUTHLAKE 2030 PLAN — MOBILITY PLAN UPDATE
Park Board members Sherry Berman and Lori Palmer represent the Parks Board on the
2030 Mobility Plan component and advised the Board of the next meeting to be held
May 29.
5F. PARKS AND RECREATION BOARD WORK GROUP UPDATE
Chair Slocum advised the Board will be updated about changes that will be made to
some of the Park Board work groups.
5G. THE MIRACLE LEAGUE OF SOUTHLAKE UPDATE
Chair Slocum presented a final update on the Miracle League activities.
Director Tribble introduced new Assistant to the Director Stacey Udoni.
Staff and Park Board members expressed appreciation to outgoing Chair Slocum for his
commitment and achievements while serving on the Park Board.
6. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 9:34 p.m.
Motion: Wasserman
Second: Patton
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: Berman and Formella (absent April 8, 2013 meeting)
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
2A -4
Minutes of the May 13, 2013 Parks Board Meeting
Page 5 of 5
Vote: 5 -0 -2
Motion Carried.
. 1
arks & Recreation Board
f
Chris Tribble, Director
Community Services Dept.
A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at
www.citvofsouthlake.com / Video On Demand.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork