2013-06-11 CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING: June 11, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 3A
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Terri Messing and Leslie Ann Walker
SOUTHLAKE ARTS COUNCIL ABSENT: Tammy Hashemian
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson
OTHERS PRESENT: None
1. CALL TO ORDER
Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:08
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion. Chair Bartlett read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE MAY 28, 2013 REGULAR
SOUTHLAKE ARTS COUNCIL MEETING.
There were no corrections to the minutes.
APPROVED
A motion was made to approve the minutes from the May 28, 2013 Southlake
Arts Council meeting as read.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 11, 2013 Southlake Arts Council Meeting
Page 2 of 4
3. CONSIDER
3A. RECOMMENDATION ON REVISIONS TO THE PUBLIC ART POLICY
Deputy Director Edmondson reviewed the proposed Public Art Policy and
responded to questions.
The revised Policy combines elements from the existing Public Art Policy
(approved September 4, 2001 and revised May 15, 2007), the Public Art Display
and /or Performance Policy (approved March 29, 2011), recommendations from
the Public Sculpture Program (approved December 4, 2012), and the addition of
sections addressing deaccessioning of artwork, public art donations, and
maintenance of public art. The policy will be considered by City Council at an
August meeting.
The Policy was discussed by the Arts Council with the following suggested
changes:
Section XI. A. Temporary Visual Art Exhibits or Performances — The
maximum period for an exhibit to be displayed should be two (2) months
rather than two weeks.
Section IX. D(3). Art on Loan Program — Clarify the honorarium ($2,500)
applies to long -term loans.
APPROVED
A motion was made to recommend approval of the revisions to the Public Art
Policy as presented, with the suggested revisions [related to Section XI.A and
Section IX.D(3)].
Motion: Cook
Second: Walker
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6 -0
Motion Carried.
3B. RECOMMENDATION ON CALL TO ARTISTS FOR "TOUCHES OF HOPE"
ART EXHIBIT SEPTEMBER 8 — OCTOBER 31, 2013 IN THE TOWN HALL
LOBBY
Deputy Director Edmondson reviewed a Call to Artists for the exhibit, "Touches of
Hope," September 8— October 31, 2013 and responded to questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 11, 2013 Southlake Arts Council Meeting
Page 3 of 4
The following suggestions were made by the Arts Council:
• Email to Artists — Include language assuring artist if not selected for
"Touches of Hope" exhibit, future opportunities will be available.
• Change wording "How to Apply" to "Application Process ".
• Clarify "Project Description" to indicate art is being solicited.
• Revise "Artists Selection Process" section to clarify what criteria will be
used to select the art (i.e. quality of artwork submitted and
appropriateness of artwork to the overall goals of the art project).
APPROVED
A motion was made to recommend approval of the Call to Artists for the
"Touches of Hope" exhibit with the revisions suggested by Arts Council member
Miriam Murray [see bullets above].
Motion: Walker
Second: Messing
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6 -0
Motion Carried.
4. DISCUSSION
4A. "TOUCHES OF HOPE" RECEPTION
Assignments and tasks were discussed for the "Touches of Hope" reception to
be held Sunday, September 8, 2013, in the Town Hall lobby. Arts Council
Members Leslie Ann Walker, Miriam Murray and Merlene Ingraham will work on
refreshments and decor, and Terri Messing will secure musicians for the event.
5. PUBLIC FORUM
There was no one present to speak at Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:53 p.m.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 11, 2013 Southlake Arts Council Meeting
Page 4 of 4
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker
Nays: None
Vote: 6 -0
Motion Carried.
Attest:
41.117 101/ 6kriVkivN)
eslie Bartlett, Chair andice Edmondson, Deputy Director
Community Services Department
A tape recording of this meeting may be requested in the Office of the City
Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting — TH 3A
Tuesday, June 11, 2013
LA Leslie Bartlett
fV Merlene Ingraham
Jesika Cook
i Terri Messing
Tammy Hashemian
Leslie Ann Walker
WIL Miriam Murray
Candice Edmondson (staff liaison)
Guests: